Responsibilities for corporations, cooperatives and organizations

Overview

Once your business or organization is incorporated, you will have to meet the responsibilities set out for your organization type below.

You will also have to periodically submit updates such as:

• annual returns
• amend notices
• change notices

Select one of the topics on the right side of the page to learn about your obligation to submit information to Alberta Corporate Registry.

Virtual meetings

Organizations can provide meeting notices, conduct meetings and hold votes using digital technology, if their bylaws or articles do not prohibit it.

If organizations want to meet and vote in person, or if their bylaws/articles already allow for online meeting and voting, no changes are required.

If organizations want to meet and vote electronically but their bylaws/articles prohibit such actions, changes to these documents will need to be formally approved by the shareholders or members.

Alberta corporations

Most Alberta corporations must:

• notify the Workers' Compensation Board within 15 days of hiring their first worker and get workers' compensation insurance for their employees
• follow Employment Standards laws, human rights legislation and Occupational Health and Safety codes 
  • learn more about human rights training and development and other resources
• pay Alberta income tax and federal income tax

You can do business in British Columbia, Manitoba, or Saskatchewan under the New West Partnership Trade Agreement. You can do so at no charge once you have received the Alberta certificate of incorporation for your corporation.

• Register your corporation in BC, Manitoba, or Saskatchewan
• Update your corporation registration in BC, Manitoba, or Saskatchewan

Out of province corporations

If your corporation is based in British Columbia, Manitoba or Saskatchewan, a streamlined process is in place to help you do business in Alberta. You need to report most name changes or request cancellation of your Alberta registration through Alberta’s Online Extra-provincial Registration. There is no cost. Contact a registry office in your home jurisdiction for more information.

If you are reporting a name change, in most cases you will also need to apply and pay for an Alberta Name Search (NUANS) Report if you do not already have one. You can purchase the report through Alberta's Online Extra-Provincial Registration or from a NUANS provider.

Note: If your corporation has changed to a number name, for example, such as 54343434 British Columbia Inc., no action is required. Your home province will report the name change to Alberta.

If your corporation is from another province or country, select one of the topics above to learn about your obligation to submit information to Alberta Corporate Registry.

Most extra-provincial corporations must:

• notify the Workers' Compensation Board within 15 days of hiring their first worker and get workers' compensation insurance for their employees
• follow Employment Standards laws, human rights legislation and Occupational Health and Safety codes
  • learn more about human rights training and development and other resources
• pay Alberta income tax and federal income tax

Alberta cooperatives

Your cooperative must be prepared to resolve their own internal disputes, as Corporate Registry does not supervise the conduct of cooperatives. Court remedies are available through the Cooperatives Act.

Select one of the topics above to learn about your obligation to submit information to Corporate Registry after the cooperative is incorporated.

Your cooperative may be responsible for other general business obligations as mentioned for Alberta corporations.

You can do business in British Columbia, Manitoba, or Saskatchewan under the New West Partnership Trade Agreement. You can do so at no charge once you have received the Alberta certificate of incorporation for your cooperative.

• Register your Alberta cooperative in BC, Manitoba, or Saskatchewan
• Update your Alberta cooperative registration in BC, Manitoba, or Saskatchewan

Out of province cooperatives

If your cooperative is incorporated in British Columbia, Manitoba, or Saskatchewan, a streamlined process is in place to help you do business in Alberta. Contact the Corporate Registry office in your home jurisdiction for more information.

• BC Corporate Registry
• Manitoba Companies Office
• Saskatchewan Corporate Registry

If your cooperative is from another province or country, select one of the topics above to learn about your obligation to submit information to the Alberta Corporate Registry after it is registered.

Your cooperative may be responsible for other general business obligations as mentioned in Out of province corporations.

Non-profit companies and societies

Your non-profit company or society:

• may be eligible for registration as a charity under the Income Tax Act
• may need to register if it plans to conduct any fundraising activities in Alberta
• must be prepared to resolve their own internal disputes, since Corporate Registry does not supervise the conduct of non-profit organizations or provide a counseling service
  • Corporate Registry recommends that company articles of association or society bylaws include a mediation or arbitration procedure to make sure that internal disputes are handled fairly.

Select one of the topics above to learn about your obligation to submit information to Alberta Corporate Registry.

Consider whether your board members could profit from supports and services for non-profits through the Community Development Unit. There are various resources that address the ethical and legal responsibilities of serving on a company or society board, roles and responsibilities of board members and effective committees.

The Alberta Gaming and Liquor Commission is responsible for issuing gaming licences for charitable organizations.

Contact

Connect with Corporate Registry:

Hours: 8:15 am to 4:30 pm (Monday to Friday, closed statutory holidays)
Phone: 780-427-7013
Fax: 780-422-1091
Email: [email protected]