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Personal Information Banks

The storage of the different types of personal information collected by the Government of Alberta while conducting business with Albertans.

Overview

Under Alberta's Freedom of Information and Protection of Privacy Act, each Government of Alberta department is required to have a list of the types of personal information it collects as part of the programs and services it provides. These lists are called Personal Information Banks (PIB).

PIBs include the type of personal information collected and how that information is used. They do not provide direct access to an individual’s personal records or disclose any personal information about individuals.

The purpose of making this information available is to promote transparency and ensure Albertans can find out the types of personal information the Government of Alberta may have about them.

New entries will be added or removed from the PIB list as they are created or no longer needed.

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597 results

Advanced Education (AE)

Personal information bank

  • Division: Strategic and Business Services

  • Location: Forecasting, Analytics and Research.

  • Information maintained: May include name, institution, position title, e-mail, and address.

  • Individuals: Post-secondary research contacts who provide input on research activities related to public post-secondary education in Alberta.

  • Use: To liaise with institutions on research projects and gather input on ministry led research activities.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Skilled Trades and Professions

  • Location: Apprenticeship Delivery Services.

  • Information maintained: May include applicant name, address, e-mail, phone number, date of birth, gender, Alberta Student Number, Apprenticeship and Industry Training identification number, employment and work history, training and exams schedule information and grades, citizenship, aboriginal status, and other information needed to verify eligibility towards the apprenticeship program. Sponsor name, address, e-mail, phone number and organization name.

  • Individuals: Individuals applying for Apprenticeship programs in Alberta and individuals or organizations who are sponsoring them.

  • Use: To determine eligibility to register into the apprenticeship program. Demographic information used for reporting purposes.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Strategic and Business Services

  • Location: Public Agency and System Governance.

  • Information maintained: May include members’ name, occupation, address, phone number, e-mail address and biography.

  • Individuals: Persons appointed to agencies, boards, and commissions under the authority of the Minister of AE.

  • Use: To prepare and make changes to appointments of members and maintain members contact information.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Financial Services

  • Location: Financial Services.

  • Information maintained: May include vendor business information.

  • Individuals: New and existing business partners.

  • Use: To maintain vendor information as required.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Programs, Engagement and Innovation

  • Location: Campus Alberta Quality Council Secretariat Office.

  • Information maintained: May include name, contact information (title, phone number, mailing address and e-mail address) and short biography maintained for possible reviewers. A full Curriculum Vitae (CV) is maintained for individuals who serve as reviewers.

  • Individuals: Evaluators, normally academics or academic administrators.

  • Use: For identification and recruitment of appropriate reviewers.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Skilled Trades and Professions

  • Location: Assessment, Certification and Business Integration.

  • Information maintained: May include apprenticeship name, Apprenticeship and Industry training identification number, date of birth, Certificate or Credential number, program type and field of study.

  • Individuals: Apprentices eligible for journeyperson status.

  • Use: To certify individuals eligible for journeyperson status and distribute their credentials and certificates. Some demographic information is used for reporting purposes.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Skilled Trades and Professions

  • Location: Foundational Learning Assistance.

  • Information maintained: May include stakeholder information such as organization name, address, phone number, contact names and titles.

  • Individuals: Organizations receiving grant funding to deliver informal foundational learning programs.

  • Use: To administer and provide grant funding to organizations.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Private Career Colleges and Student Aid

  • Location: Private Career Colleges.

  • Information maintained: May include name, address, e-mail address, and name of school attended.

  • Individuals: Students attending a school licensed to provide training under the Private Vocational Training Act and Regulation.

  • Use: Document and detail complaints received from students attending a licensed institution.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Private Career Colleges and Student Aid

  • Location: Private Career Colleges.

  • Information maintained: May include name, address, e-mail address and legal entities.

  • Individuals: Schools licensed to offer career training under the Private Vocational Training Act.

  • Use: Document and detail compliance actions taken by the branch due to contraventions of the Private Vocational Training Act and Regulation.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Financial Services

  • Location: Financial Services.

  • Information maintained: May include name, business contact, delegation of authority signature.

  • Individuals: New and existing expenditure officers and accounting officers.

  • Use: To process the designation of expenditure officer and accounting officer applications or amendments.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Skilled Trades and Professions

  • Location: Fairness to Newcomers Office.

  • Information maintained: May include name, title, e-mail, and phone number.

  • Individuals: Contacts for regulatory bodies in Alberta

  • Use: To send emails to stakeholders including meeting invitations, sharing of information and information on reporting and data collection.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Strategic and Business Services

  • Location: Public Agency and System Governance.

  • Information maintained: May include rosters, membership lists and competency matrices.

  • Individuals: Persons appointed to agencies, boards, and commissions under the authority of the Minister of AE.

  • Use: To share membership lists, rosters, and competencies with the Ministers and Deputy Ministers Office.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Skilled Trades and Professions

  • Location: Governance Unit.

  • Information maintained: May include regulatory body names, names of public members, professional regulatory organization representatives, titles, contact information including phone number, e-mail address, and address. May also contain Land Agent Advisory Committee (LAAC) and LAAC representatives’ contact information including phone number, e-mail address and address.

  • Individuals: Leadership and members within Alberta regulatory bodies.

  • Use: Database of information for public members, professional regulatory organizations, and members of the LAAC.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Alberta Public Agencies Governance Act.

  • Division: Financial Services

  • Location: Financial Services.

  • Information maintained: May include student name, birthdate, address, phone number and other personal information.

  • Individuals: Students.

  • Use: To track payments.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Skilled Trades and Professions

  • Location: Governance Unit.

  • Information maintained: May include land agents’ names, date of birth, employment and education work history, e-mail address, phone number, legal land description and name of owner whose land was acquired or leased.

  • Individuals: Land agents, landowners, and unlicensed individuals.

  • Use: To apply to become licensed and registering for interim and permanent land agent exams.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Private Career Colleges and Student Aid

  • Location: Private Career Colleges.

  • Information maintained: May include name, address, e-mail address and legal entities.

  • Individuals: Owners and operators of private vocational training institutions.

  • Use: To issue a licence and to interact with the licensee to assure compliance with the Private Vocational Training Act.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Private Career Colleges and Student Aid

  • Location: Private Career Colleges.

  • Information maintained: May include name, address, e-mail address, and legal entities.

  • Individuals: Schools and operators licensed to offer career training under the Private Vocational Training Act.

  • Use: List currently licensed institutions, assign staff to assist with institutions, track fee payments and security obligations, detail work completed on applications.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Skilled Trades and Professions

  • Location: Fairness to Newcomers Office.

  • Information maintained: May include name and e-mail address.

  • Individuals: Regulatory Body Contacts.

  • Use: Used for reporting purposes and to send out reporting templates to Regulatory Bodies.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Skilled Trades and Professions

  • Location: Fairness to Newcomers Office.

  • Information maintained: May include names, e-mail address, phone number, organization, and title.

  • Individuals: Members of organizations and members of the public.

  • Use: To use as invitee list for Premiers’ Sumit.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Strategic and Business Services

  • Location: Data Management and Governance.

  • Information maintained: May include contact type, name, phone number, institution type, and location.

  • Individuals: Post-secondary staff who advise AE about programs at their institutions.

  • Use: To process post-secondary program proposals.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Skilled Trades and Professions

  • Location: Fairness to Newcomers Office.

  • Information maintained: May include name, title, e-mail, and phone number.

  • Individuals: Regulatory Body Contacts.

  • Use: To invite and track registrants to yearly Promising Practices event.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Programs, Engagement and Innovation

  • Location: International and Industry Collaboration.

  • Information maintained: May include name, birthdate, e-mail address, address, Alberta Student Number, institution student number and other information related to the program of study for international students which a Designated Learning Institution (DLI) has requested a Provincial Attestation Letter.

  • Individuals: International students accepted to study at DLIs in Alberta who need to apply for a study permit from Immigration, Refugees and Citizenship Canada (IRCC).

  • Use: For the generation of Provincial Attestation Letters, which international students need to include in their application for a study permit from IRCC.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Private Career Colleges and Student Aid

  • Location: Private Career colleges.

  • Information maintained: May include name, address, e-mail address, and legal entities.

  • Individuals: Schools licensed to offer career training under the Private Vocational Training Act.

  • Use: Assess licensed schools on a different criterion.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Strategic and Business Services

  • Location: Data Management and Governance.

  • Information maintained: May include name, date of birth, date of death, gender, previous names, Canadian status, Alberta student number, phone number, e-mail address, mailing address, Indigenous status, Apprenticeship and Industry Training identification number, social insurance number.

  • Individuals: Post-secondary students including student loan applicants and apprenticeship applicants.

  • Use: To process apprenticeship and student loan applications, and to record the progress of apprentices through their program. To support processing of enrolment and application records. To identify potential respondents to the Graduate Outcomes Survey.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: All Divisions

  • Location: Various branches in the department.

  • Information maintained: May include contact type, name, title, phone number, e-mail address, fax number, address, institution/organization affiliation, and regulatory body name.

  • Individuals: Post-secondary contacts, AE staff, Agency, Board and Committee contacts, Alberta Regulatory Body contacts, jurisdictional contacts in other provinces and territories, members of the public interested in receiving communications from AE, land agents, landowners,

  • Use: To communicate and share information with post-secondary institutions. To facilitate engagement with, and the dissemination of information to colleagues in other jurisdictions. To contact employees in case of an emergency. Disseminate information or publications to interested individuals or to individuals participating in government programs. For contacting institutions and other stakeholders related to grant management. Used for meeting invites, for reporting requirements of regulatory bodies. Contacts to load into Novi Survey.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Private Career Colleges and Student Aid

  • Location: Student Financial Services.

  • Information maintained: May include names of student, dependents, spouse/partner, parent or legal guardians, phone number, address, financial information, drivers licence, passport, medical documents, citizenship, high school transcript, Alberta Student Number, Social Insurance Number, gender, birthdate, marital status, aboriginal heritage, educational and other background information related to eligibility determination, name of the educational institution planning to or attending, program of study, areas of specialization and dates attending.

  • Individuals: Students applying for financial assistance in the form of loans, grants, bursaries, or scholarships to attend a post secondary institution. The student’s parents or legal guardians, spouse/partner, and dependent children.

  • Use: To deliver, manage and enforce student financial assistance programs on behalf of both the provincial and federal governments.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Students Financial Assistance Regulation.

  • Division: Skilled Trades and Professions

  • Location: Foundational Learning Assistance.

  • Information maintained: May include name, address, phone number, date of birth, e-mail address, Alberta Student Number, Social Insurance Number, gender, citizenship, Canadian status, marital status, number of dependents, income, employment status, bank account declaration, indigenous status, disability information, minority preferred language and education. Stakeholder information may include institution name, address, phone number, website/social medial address, banking information, primary and staff contact names, titles, e-mail address and phone number.

  • Individuals: Applicants and recipients of Foundational Learning Assistance while attending approved foundational learning and skills development programs and stakeholder contacts as institutions.

  • Use: To provide financial assistance to students including living allowances and educational expenses. Some data points are collected for statistical reporting for the Federal Labour Market Transfer Agreements. Institutional information is collected for payment of tuition and fees on behalf of a student.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Foundational Learning Assistance Regulation.

Affordability and Utilities (AU)

Personal information bank

  • Division: Utilities Division

  • Location: Utilities Division.

  • Information maintained: May include name, mailing address, and phone number.

  • Individuals: Board of directors and management staff of Gas Co-ops incorporated under the Rural Utilities Act.

  • Use: Information entered online into Corporate Registries as the Gas Co-op Annual Return.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Utilities Division

  • Location: Utilities Division.

  • Information maintained: May include name, mailing address, and phone number.

  • Individuals: Board of directors and management staff of a Rural Electrification Association or Water Co-op incorporated under the Rural Utilities Act.

  • Use: Information entered online into Corporate Registries as the Gas Co-op Annual Return.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Affordability Division

  • Location: Office of the Utilities Consumer Advocate (UCA).

  • Information maintained: May include first name, last name, home and work telephone numbers, e-mail address and postal code.

  • Individuals: Energy consumers in Alberta including residential, small businesses and farms.

  • Use: Information that was collected is used to assist in the mediation between the consumer and the utility company. This system was replaced with Service Now and is now reference only for the next 7 years.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: All Divisions

  • Location: Business Continuity Unit and Business Resumption Contacts.

  • Information maintained: May include name, home and cellular telephone numbers, email addresses, areas of responsibility, organizational charts, workspace location.

  • Individuals: Department of AU employees.

  • Use: To contact key individuals in the event of a business disruption that requires plan activation and implementation.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: All Divisions

  • Location: Facilities Management (Edmonton Accommodations) and Calgary Site Services.

  • Information maintained: May include name, telephone, employee number, make/model of vehicles, position classification, date of hire/termination.

  • Individuals: Department employees and other individuals provided with building access.

  • Use: To manage building access, parking, space planning, asset management and associated costs.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Utilities Division

  • Location: Rural Utilities.

  • Information maintained: May include name, spouse name, corporation name, mailing address, legal land location, telephone number, banking information as required for set up of direct deposit for rebate, and delivery receipts of propane or heating oil showing name, address, and legal land location.

  • Individuals: Individuals requesting rebates for propane or heating oil used for heating primary residence, non-profit building, commercial building, or grain dryer where natural gas service is unavailable or uneconomical.

  • Use: To confirm eligibility for program, to set up applicant for direct deposit and to calculate eligible rebate.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Affordability Division

  • Location: Office of the Utilities Consumer Advocate (UCA).

  • Information maintained: May include first name, last name, address, postal code, home, and work telephone numbers, website address and e-mail.

  • Individuals: Stakeholders and consumers that the office of the UCA has helped.

  • Use: Information collected is used with external retailer for tracking and resolution of citizen complaints around utilities by Leger Marketing, and to mail information or publications to interested individuals.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Utilities Division

  • Location: Utilities Division.

  • Information maintained: May include name, mailing address, phone number, fax number, email, and cell phone number.

  • Individuals: Gas Distributor staff, chairperson, or council contact information.

  • Use: Correspondence relating to annual returns and to disseminate information or publications to associations.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Utilities Division

  • Location: Utilities Division.

  • Information maintained: May include name, corporation name, mailing address, telephone number, email addresses, and opinions about engagement topics.

  • Individuals: individuals receiving correspondence, information or publications relating to programs or services delivered by the public body and those participating in various committees/engagements related to public policy.

  • Use: To confirm eligibility for program, to set up applicant for direct deposit and to calculate eligible rebate.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Utilities Division

  • Location: Utilities Division.

  • Information maintained: May include name, mailing address, phone number, fax number, email, and cell phone number.

  • Individuals: Rural Electrification Association staff contacts.

  • Use: Correspondence relating to annual returns and to disseminate information or publications to associations.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Utilities Division

  • Location: Utilities Division.

  • Information maintained: May include name, mailing address, phone number, fax number, email, and cell phone number.

  • Individuals: Water Co-op staff or board member contact information.

  • Use: Correspondence relating to annual returns and to disseminate information or publications to associations.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

Agriculture and Irrigation (AGI)

Personal information bank

  • Division: Trade, Investment and Food Safety

  • Location: Agriculture and Irrigation, Trade Investment and Food Safety, Food Safety, Food Science and Development Section.

  • Information maintained: May include business/organization name, primary contact, mailing address, phone number, email, website, products, specializations, brands, certifications, and number of employees.

  • Individuals: Agricultural processing companies and industry organizations within Alberta.

  • Use: Used by industry and retailers looking to source products or potential co-packers.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Primary Agriculture

  • Location: Agriculture and Irrigation, Inspection and Investigation Section.

  • Information maintained: May include names, address, telephone number, fees paid, interactions with clients, and correspondence.

  • Individuals: License applicants, producers, complainants, and subjects of complaints.

  • Use: This application is used for tracking meat inspections, investigations, and licensing.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Primary Agriculture

  • Location: Agriculture and Irrigation, Animal Health Section.

  • Information maintained: May include name, address, personal cell phone numbers, home and business phone numbers, legal land location and premise identification.

  • Individuals: Livestock and poultry producers, private veterinary clinics and food processing companies.

  • Use: Surveillance test results, diagnostic reports, laboratory test reports of client submissions.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Trade, Investment and Food Safety

  • Location: Agriculture and Irrigation, Trade Investment and Food Safety, Export and Investment, Export Development and Industry Grants Section.

  • Information maintained: May include corporate name, corporate structuring, primary contact, authorized representative of applicant, corporate relationships, address, phone numbers, email, project location, project description, project investment amount, project expenditures, project financing and correspondence.

  • Individuals: Agri-processing tax credit corporation applicants primary contact and/or authorized representative of applicant.

  • Use: This application is used to apply for program eligibility and administration.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Trade, Investment and Food Safety

  • Location: Agriculture and Irrigation, Trade Investment and Food Safety, Food Safety, Food Science and Development Section.

  • Information maintained: May include business/organization name, primary contact, mailing address, phone number, email, website, service category, specialization, description of services and service area.

  • Individuals: Service providers for Agri-processing and producer businesses.

  • Use: Used by Agri-processing companies and producers to find service providers.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Trade, Investment and Food Safety

  • Location: Agriculture and Irrigation, Trade Investment and Food Safety, Intergovernmental Trade, Statistics and Data Development.

  • Information maintained: May include name, address, telephone number, email address, cost of production data.

  • Individuals: Agricultural producers participating in the AgriProfit$ Business Analysis and Research Program.

  • Use: Cost and Returns Reports generated for individual participants, and Group Averages (Benchmarks) calculated and published. Both serve to support informed business decision making and the competitiveness of Alberta’s agriculture sector.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Trade, Investment and Food Safety

  • Location: Agriculture and Irrigation, Trade Investment and Food Safety, Intergovernmental Trade, Statistics and Data Development.

  • Information maintained: May include name, address, telephone number, email address, cost of production data.

  • Individuals: Agricultural producers participating in the AgriProfit$ Business Analysis and Research Program.

  • Use: Cost and Returns Reports generated for individual participants, and Group Averages (Benchmarks) calculated and published. Both serve to support informed business decision making and the competitiveness of Alberta’s agriculture sector.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Trade, Investment and Food Safety

  • Location: Agriculture and Irrigation, Trade Investment and Food Safety, Intergovernmental Trade, Statistics and Data Development.

  • Information maintained: May include name, address, telephone number, email address, cost of production data.

  • Individuals: Agricultural producers participating in the AgriProfit$ Business Analysis and Research Program.

  • Use: Cost and Returns Reports generated for individual participants, and Group Averages (Benchmarks) calculated and published. Both serve to support informed business decision making and the competitiveness of Alberta’s agriculture sector.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Trade, Investment and Food Safety

  • Location: Agriculture and Irrigation, Trade Investment and Food Safety, Intergovernmental Trade, Statistics and Data Development.

  • Information maintained: May include name, address, telephone number, email address, cost of production data.

  • Individuals: Agricultural producers participating in the AgriProfit$ Business Analysis and Research Program.

  • Use: Cost and Returns Reports generated for individual participants, and Group Averages (Benchmarks) calculated and published. Both serve to support informed business decision making and the competitiveness of Alberta’s agriculture sector.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Trade, Investment and Food Safety

  • Location: Agriculture and Irrigation, Trade Investment and Food Safety, Intergovernmental Trade, Statistics and Data Development.

  • Information maintained: May include name, address, telephone numbers, e-mail addresses, relevant beekeeping information (e.g., colony numbers, yield, production, etc.).

  • Individuals: Individuals and/or companies that are registered beekeepers in Alberta. They are removed from the list for future surveys upon request.

  • Use: Development and dissemination of aggregated benchmark data for the province, for use by clients. Data is collected on behalf of Statistics Canada for use in the System of National Accounts and the development of national statistics. No personal information is disclosed and is only used for survey validation (if necessary).

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Trade, Investment and Food Safety

  • Location: Agriculture and Irrigation, Trade Investment and Food Safety, Intergovernmental Trade, Statistics and Data Development.

  • Information maintained: May include name, address, telephone numbers, e-mail addresses, select crop information for municipalities in the province.

  • Individuals: Individuals from Agriculture Financial Services Corporation (AFSC) and Agriculture Fieldmen of Alberta who report on crop conditions in select areas of the province during the crop season.

  • Use: Development and dissemination of aggregated benchmark data for the province, for use by clients. No personal information is disclosed and is only used for survey validation (if necessary).

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Trade, Investment and Food Safety

  • Location: Agriculture and Irrigation, Trade Investment and Food Safety, Intergovernmental Trade, Statistics and Data Development.

  • Information maintained: May include name, address, telephone numbers, e-mail addresses, relevant custom rates information for activities pertaining to crop and pastureland lease and rental, spring field operations, fall field operations, livestock operations, grain harvesting operations, and/or hay and silage making operations.

  • Individuals: Individuals and/or companies that provide custom operation services and have participated in previous surveys or expressed an interest in being surveyed. They are removed from the list for future surveys upon request.

  • Use: Development and dissemination of aggregated benchmark data for the province, for use by clients. No personal information is disclosed and is only used for survey validation (if necessary).

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Trade, Investment and Food Safety

  • Location: Agriculture and Irrigation, Trade Investment and Food Safety, Intergovernmental Trade, Statistics and Data Development.

  • Information maintained: May include name, address, telephone numbers, select farm input prices for reporting area.

  • Individuals: Contracted individuals from the Alberta Federation of Agriculture that report on the price of selected farm inputs (from retailers) for select areas of the province.

  • Use: Development and dissemination of aggregated benchmark data for the province, for use by clients. No personal information is disclosed and is only used for survey validation (if necessary).

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Primary Agriculture

  • Location: Agriculture and Irrigation, Animal Health Section.

  • Information maintained: May include name, address, personal cell phone numbers, home and business phone numbers, legal land location and premise identification.

  • Individuals: Livestock and poultry producers, private veterinary clinics, higher education teaching institutions.

  • Use: Grant project details pertaining to the new developments funded by the grant for the applicant.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Primary Agriculture

  • Location: Agriculture and Irrigation, Natural Resource Management Branch, Farm Water Supply Section.

  • Information maintained: May include legal name and/or name of corporate entity and/or legal name of non-profit organization, social insurance number and/or business number, mailing address, phone number, email, client identification number, and legal land descriptions.

  • Individuals: Individuals or corporations that applied to the Canadian Agricultural Partnership Farm Water Supply Program or On-Farm Water Supply Stream of the Water Program.

  • Use: To process applications and administer the grant programs.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Primary Agriculture

  • Location: Agriculture and Irrigation, Office of the Chief Provincial Veterinarian.

  • Information maintained: May include name, address, land location, telephone numbers, fees paid, interactions with clients, and correspondence, herd inventory, animal history, laboratory test results, inspection dates and report information.

  • Individuals: Cervid operators.

  • Use: The Cervid Farming System assists with the management of domestic cervids including the tracking of animal movements, inventory reconciliation, ear tag and antler tag management and Chronic Wasting Disease (CWD) surveillance. The system assists with the creation and issuance of documents for the government and the cervid farmer.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Trade, Investment and Food Safety

  • Location: Agriculture and Irrigation, Trade Investment and Food Safety, Food Safety, Agri-Food Assurance.

  • Information maintained: May include name, address, personal cell phone, home and business phone numbers, legal land location and premise identification.

  • Individuals: Abattoir owners, mobile butcher operations, mobile butcher facilities, on-farm slaughter operations.

  • Use: Available for the public to search for a provincially licensed meat processor.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Primary Agriculture

  • Location: Agriculture and Irrigation, Animal Health Section.

  • Information maintained: May include name, address, personal cell phone numbers, home and business phone numbers, legal land location and premise identification.

  • Individuals: Livestock and poultry producers, private veterinary clinics.

  • Use: Laboratory Test reports, diagnostic reports, field investigation reports, quarantine documents of client submissions.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and 33(c), Animal Health Act.

  • Division: Trade, Investment and Food Safety

  • Location: Agriculture and Irrigation, Trade Investment and Food Safety, Export and Investment, Export Development and Industry Grants Section.

  • Information maintained: May include business name, primary contact address, phone numbers, email, project description, project costs and correspondence.

  • Individuals: Value-added business owners; Industry Organizations.

  • Use: This application is used to apply for program funding available.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Trade, Investment and Food Safety

  • Location: Agriculture and Irrigation, Trade Investment and Food Safety, Food Safety, Food Science and Development Section.

  • Information maintained: May include business and/or organization and/or farm name, primary name, secondary name, mailing address, phone number, email, website, legal land description (online mapping only), areas in the province served, delivery available, local market sales outlets, local market products, product availability, product descriptor, organization mandate, and business type/industry sector.

  • Individuals: Small-scale producers and processors selling into the local market industry and stakeholders (government/agencies/associations/food service, etc.)

  • Use: To send notifications and/or information on opportunities related to the local market industry including industry events, training opportunities, potential sources of funding, industry issues, challenges, and partnership opportunities, expand industry networks, and promote business/organization activities online.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Trade, Investment and Food Safety

  • Location: Agriculture and Irrigation, Trade Investment and Food Safety, Food Safety, Food Science and Development Section.

  • Information maintained: May include business/organization name, primary name, and email address.

  • Individuals: Food processors and industry organizations.

  • Use: To send information on programs related to the food processing industry to external client on updates to federal and provincial legislation, industry events and training opportunities.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Trade, Investment and Food Safety

  • Location: Agriculture and Irrigation, Trade Investment and Food Safety, Food Safety, Food Science and Development Section.

  • Information maintained: May include name, address, city, province, postal code, email, and telephone number.

  • Individuals: Potential clients applying to work with the Food Processing Development Centre.

  • Use: Collected as part of the application process for client work. Information is then used to complete Service Agreement information for contractual purposes with the client.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Primary Agriculture

  • Location: Agriculture and Irrigation, Animal Health Section.

  • Information maintained: May include name, address, personal cell phone numbers, home and business phone numbers, legal land location and premise identification.

  • Individuals: Livestock and poultry producers, private veterinary clinics.

  • Use: Grant project details pertaining to the new developments funded by the grant for the applicant.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Primary Agriculture

  • Location: Agriculture and Irrigation, Natural Resource Management Branch, Natural Resource Innovation Section.

  • Information maintained: May include names and contact information (business name, address, phone number, email, and website) for consulting agrologists who would like to be listed as capable of completing applications for land classification for irrigation and who complete the required declaration form.

  • Individuals: Consulting agrologists who have requested to appear on the list and who have completed and submitted a declaration form that verifies their knowledge of most recent versions of the Standards for the Classification of Land in the Province of Alberta and the Procedures Manual for the Classification of Land for Irrigation in Alberta and have affirmed that they will meet and follow these Standards and Procedures.

  • Use: To assist landowners when searching for an agronomist capable of completing the required reporting for land classification for irrigation in the province of Alberta and to assist consulting agrologists with promoting this aspect of their business.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Primary Agriculture

  • Location: Agriculture and Irrigation, Natural Resource Management Branch, Farm Water Supply Section.

  • Information maintained: May include client identification number, barcode, name, legal entity, phone, number, fax number, email, mailing address, and legal land descriptions.

  • Individuals: Individuals or corporations interested in completing a Long-Term Water Management Plan or Dugout/Dam/Spring Development Construction Plan for their agricultural operation and having it approved by an AGI Water Specialist. Individuals or corporations that have completed water source development projects and applied to the Canadian Agricultural Partnership or Sustainable Canadian Agricultural Partnership (CAP) Water Programs.

  • Use: To confirm or reconfirm eligibility for the CAP or Sustainable CAP Water Programs; to send notification of changes and/or updates to current or new programs; to provide follow-up technical assistance on water-related issues when requested; and to compile statistics.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Primary Agriculture

  • Location: Agriculture and Irrigation, Inspection and Investigation Section.

  • Information maintained: May include name, address, telephone numbers, and farm or license identification numbers.

  • Individuals: Producers, bulk milk graders, universities/learning institutions (rats).

  • Use: Used to track inspections as a course of business management.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Trade, Investment and Food Safety

  • Location: Food Science and Development Section.

  • Information maintained: May include facility name, address, phone number, email, legal description, and Premises Identification Number (if applicable); Owner name, address, phone number, and email.

  • Individuals: Agriculture and Irrigation licensed meat facilities (i.e., abattoirs).

  • Use: The MII Audit application is used for regulatory purposes, to monitor facility compliance and corrective actions. Meat Inspection staff will be able to obtain real time status reports. Licensed facilities will be responding to one report generated from all input data from Meat Inspection. Also used to respond to and process requests and compile statistics.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Office of the Deputy Minister

  • Location: Ministerial Correspondence Unit.

  • Information maintained: May include name, contact information and other personal information that may be included by the originator within the content of the correspondence.

  • Individuals: Individuals requesting information or a response from the Premier Members of the Legislative Assembly (MLAs), Agriculture and Irrigation Ministry.

  • Use: To manage receipt of and responses to correspondence, inquiries, briefings, client calls, speaking engagements. To disseminate information to all stakeholders.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Trade, Investment and Food Safety

  • Location: Agriculture and Irrigation, Trade Investment and Food Safety, Export and Investment, Export Development and Industry Grants Section.

  • Information maintained: May include business name, primary contact address, phone numbers, email, project description, project costs and correspondence.

  • Individuals: Value-added on-farm business owners.

  • Use: This application is used to apply for program funding available.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Primary Agriculture

  • Location: Agriculture and Irrigation, Office of the Chief Provincial Veterinarian.

  • Information maintained: May include applicant name and contact information, location of premises, premises identification number, emergency contact information for the premises, species on premises, and maximum capacity of each species.

  • Individuals: Animal owners and operators of commingling sites.

  • Use: Established as provincial responsibility and commitment to national livestock traceability program to plan for, control, and prevent the spread of agricultural diseases. It is also used as an early warning system to notify animal owners of a natural disaster such as a flood or fire that could affect their animals or operations.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and 33(c), Animal Health Act.

  • Division: Trade, Investment and Food Safety

  • Location: Agriculture and Irrigation, Trade Investment and Food Safety, Rural Economic Development, EDRAP Capacity Building Grants and SCOP.

  • Information maintained: May include applicant name, applicant address, applicant phone number, and applicant email address.

  • Individuals: Participants and applicants of program, Government of Alberta employees, individual organization leaders.

  • Use: To process and track applicant and project information, to maintain a record of all processed requests and to compile statistics.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Trade, Investment and Food Safety

  • Location: Agriculture and Irrigation, Trade Investment and Food Safety, Rural Economic Development, EDRAP Capacity Building Grants and SCOP.

  • Information maintained: May include applicant name, applicant address, applicant phone number, website, applicant email address, organization type, registration numbers if applicable, description of information requested and copies of requested records.

  • Individuals: Participants and applicants of program, Government of Alberta employees, individual organization leaders.

  • Use: To process, record and track applicant and project information, to maintain a record of all processed requests and to compile statistics.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Trade, Investment and Food Safety

  • Location: Agriculture and Irrigation, Trade Investment and Food Safety, Food Safety, Meat and Dairy Inspection Section.

  • Information maintained: May include names, address, telephone number, fees paid, banking information, interactions with clients, and correspondence.

  • Individuals: License applicants, producers, complainants, and subjects of complaints.

  • Use: This application is used for tracking meat inspections, investigations, and licensing.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Trade, Investment and Food Safety

  • Location: Agriculture and Irrigation, Trade Investment and Food Safety, Intergovernmental Trade, Statistics and Data Development.

  • Information maintained: May include name, address, telephone numbers, e-mail addresses.

  • Individuals: Individuals receiving correspondence, information or publications relating to statistical information and data products delivered by the Section and/or Branch. These individuals would have self identified to receive this information and are removed immediately upon request.

  • Use: Dissemination of data and information and/or publications to clients.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Trade, Investment and Food Safety

  • Location: Agriculture and Irrigation, Trade Investment and Food Safety, Intergovernmental Trade, CAP Secretariat.

  • Information maintained: May include applicant name (individual or business), address, phone number, business number (Goods and Service Tax (GST)) or social insurance number, invoice numbers, inspection license, total eligible costs, grant amounts, self declared demographic data, location of projects and activities.

  • Individuals: Individuals, not for profit organisations, municipalities, industry organizations, agri-processors applying for grants with the Sustainable CAP programs.

  • Use: The scans are used as a record of the original application (including supporting documentation) to determine grant eligibility and project merit (if applicable). The GMS database is used to process grant applications for all programs. Results reporting data is also captured as it is part of Provincial and Federal reporting requirements. Data is also used for ongoing program improvements and assessment.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Trade, Investment and Food Safety

  • Location: Agriculture and Irrigation, Trade Investment and Food Safety, Intergovernmental Trade, CAP Secretariat.

  • Information maintained: May include email addresses.

  • Individuals: Individuals interested in receiving newsletter or program notifications.

  • Use: Send notification of significant changes or updates to sustainable Canadian Agricultural Partnership programs and to send the Excel file to Campaigner to generate the newsletter mailing list.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Primary Agriculture

  • Location: Agriculture and Irrigation, Natural Resource Management Branch, Natural Resource Innovation Section.

  • Information maintained: May include applicant name (individual or business), address, phone number, business number (Goods and Service Tax (GST)) or social insurance number, legal land location of irrigation equipment improvements, irrigation dealer from which equipment was purchased, invoice number, total eligible costs, proof of payment, which may include bank statements, and grant amount.

  • Individuals: Individuals, businesses, or non-profits applying for grants with the Sustainable Canadian Agricultural Partnership Water Program (On-Farm Irrigation Stream) to assist producers with the purchase of more efficient irrigation equipment and systems.

  • Use: To process grant applications under the Sustainable Canadian Agricultural Partnership Water Program (On-Farm Irrigation Stream); to calculate grant amounts and monitor amounts of remaining grant funds; to keep track of application priority, data received, date approved, date letter sent, date grant paid, and date irrigation improvements were verified; and as a record of the original application and any supporting documents.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Primary Agriculture

  • Location: Agriculture and Irrigation, Natural Resource Management Branch, Farm Water Supply Section.

  • Information maintained: May include legal name and/or name of corporate entity and/or legal name of non-profit organization, social insurance number and/or business number, mailing address, phone number, email, client identification number, and legal land descriptions.

  • Individuals: Individuals or corporations that applied to the Sustainable Canadian Agricultural Partnership Water Program On-Farm Water Supply Stream.

  • Use: To process applications and administer the grant program.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Primary Agriculture

  • Location: Natural Resource Management Branch.

  • Information maintained: (1) Tracking Sheet - May include information pertaining to the application, processing, and payment within the grant program, including corporation or individual name, email address, municipality, funding amounts, application status, dates. (2) Applicant Folders - May include information pertaining to the application, processing, and payment within the grant program, including corporation or individual name, contact name, address, legal land location, telephone numbers, email addresses, project type, funding amounts, application status, dates, business identification number or social insurance number, invoices, proof of payments (which may include bank statements).

  • Individuals: Individuals and corporations applying for grants with the Sustainable Canadian Agriculture Partnership Efficient Grain Handling Program to assist producers with reducing the overall energy use on their operations.

  • Use: Information is used to administer the grant program including to process grant applications under the Sustainable Canadian Agricultural Partnership Efficient Grain Handling Program; to calculate grant amounts and monitor amounts of remaining grant funds; to keep track of application priority, data received, date approved, date letter sent, date grant paid, as a record of the original application and any supporting documents; etc.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Primary Agriculture

  • Location: Agriculture and Irrigation, Natural Resource Program Development and Delivery Section, Natural Resource Management Branch.

  • Information maintained: (1) Tracking Sheet - May include information pertaining to the application, processing, and payment within the grant program, including corporation or individual name, project type, funding amounts, municipality, application status, dates. (2) Applicant Folders - May include information pertaining to the application, processing, and payment within the grant program, including corporation or individual name, contact name, address, legal land location, telephone numbers, email addresses, project type, funding amounts, application status, dates, business identification number or social insurance number, invoices, proof of payments (which may include bank statements).

  • Individuals: Individuals and corporations applying for grants with the Sustainable Canadian Agriculture Partnership Farm Technology and Security Program to assist producers with the purchase of innovative technology that minimizes agriculture waste and optimizes farm efficiency and tools that secure business assets.

  • Use: Information is used to administer the grant program including to process grant applications under the Sustainable Canadian Agricultural Partnership Farm Technology and Security Program; to calculate grant amounts and monitor amounts of remaining grant funds; to keep track of application priority, data received, date approved, date letter sent, date grant paid, as a record of the original application and any supporting documents; etc.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Primary Agriculture

  • Location: Agriculture and Irrigation, Natural Resource Program Development and Delivery Section, Natural Resource Management Branch.

  • Information maintained: (1) Tracking Sheet - May include information pertaining to the application, processing, and payment within the grant program, including corporation or individual name, project type, funding amounts, application status, dates. (2) Applicant Folders - May include information pertaining to the application, processing, and payment within the grant program, including corporation or individual name, contact name, address, legal land location, telephone numbers, email addresses, applicant type, project type, funding amounts, application status, dates, business identification number or social insurance number, invoices, proof of payments (which may include bank statements).

  • Individuals: Individuals and corporations and non-profits applying for grants with the Sustainable Canadian Agriculture Partnership Resilient Agriculture Landscape Program to support producers to conserve and enhance the environmental resiliency of their agriculture landscapes.

  • Use: Information is used to administer the grant program including to process grant applications under the Sustainable Canadian Agricultural Partnership Resilient Agriculture Landscape Program; to calculate grant amounts and monitor amounts of remaining grant funds; to keep track of application priority, data received, date approved, date letter sent, date grant paid, as a record of the original application and any supporting documents; etc.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Trade, Investment and Food Safety

  • Location: Agriculture and Irrigation, Trade Investment and Food Safety, Export and Investment, Export Development and Industry Grants Section.

  • Information maintained: May include business name, primary contact address, phone numbers, email, project description, project costs and correspondence.

  • Individuals: Value-added business owners.

  • Use: This application is used to apply for program funding available.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Trade, Investment and Food Safety

  • Location: Agriculture and Irrigation, Trade Investment and Food Safety, Food Safety, Meat and Dairy Inspection Section.

  • Information maintained: May include name, contact information.

  • Individuals: Individuals who are approved to submit a video for ante-mortem inspection.

  • Use: To store the videos and reports required for inspectors to conduct antemortem inspections.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Primary Agriculture

  • Location: Alberta Agriculture and Irrigation, Natural Resource Management Branch, Farm Water Supply Section.

  • Information maintained: May include contact name, phone number (home or cell), address, city, province, postal code, municipality, legal land locations of water sources, type of rental equipment requested, date equipment requested, date equipment delivered, rental amount, receipt number, method of payment, deposit, and balance.

  • Individuals: Agricultural producers (individuals or businesses) in Alberta applying to rent pumping program equipment to fill dugouts from nearby water sources.

  • Use: To deliver equipment (correct type, amount, and location) to agricultural producers experiencing water shortage for domestic and livestock use; and to invoice and receive payment for use of the equipment (administer the Water Pumping Program).

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

Arts, Culture and Status of Women (ACSW)

Personal information bank

  • Division: Status of Women and Creative and Community Development Division (SWCCD)

  • Location: Alberta Foundation for the Arts (AFA).

  • Information maintained: May include name, address, telephone number, fax number, email address, discipline, fee range, resume, name of professional reference and their address and telephone number.

  • Individuals: Professional artists who are resident in Alberta.

  • Use: To promote via the AFA web site, the services of professional artists who would like to work with students in Alberta schools to develop their creativity.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Status of Women and Creative and Community Development Division (SWCCD)

  • Location: Cultural Industries Branch.

  • Information maintained: May include name, address, telephone number, fax number, email address, position title.

  • Individuals: Individuals representing an eligible organization/entity who apply to receive a grant.

  • Use: To notify the organization’s representatives of the decision to award/not award a grant under the following programs: Alberta Made Screen Industries Programs (AMSIP) - Cultural Industry Grants

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Heritage Division

  • Location: Various offices of ACSW.

  • Information maintained: May include name, address, occupation, employer, work phone number, cell phone number, email address, fax number, third party witness of signature, the qualifications of archaeologists and palaeontologists.

  • Individuals: Landowners, archaeologists, paleontologists, representatives of businesses that apply for an Archaeological or Palaeontological Research Permit.

  • Use: To determine the eligibility of archaeologists and paleontologists to apply for a permit to survey a physical land area, including its subsurface deposits, and controlled excavation to locate and recover archaeological or palaeontological resources.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: All Divisions

  • Location: Various business units of ACSW.

  • Information maintained: May include name of the organization’s representative and may include their work address, telephone number and/or cell phone number, fax number, email address, and their position/title.

  • Individuals: Individuals who represent organizations registered in a program administered by the business unit.

  • Use: To contact the business representative with respect to any issue concerning the organization.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Status of Women and Creative and Community Development Division (SWCCD)

  • Location: Various business units of the Community Engagement Branch.

  • Information maintained: May include name, address, telephone number, email address, position title of applicants, date of birth, education, resume, letters of reference, name of legal guardian and sample of work.

  • Individuals: Individuals who have applied to receive a grant either for themselves or on behalf of an organization.

  • Use: To determine the eligibility of an applicant to be awarded under the following grant programs: - Crowdfunding Alberta - Enhanced Capacity Advancement Program Grant - Major Fairs Program.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: All Divisions

  • Location: Various business units of ACSW.

  • Information maintained: May include name, address, telephone number and/or cell phone number, email address, credit card information.

  • Individuals: Individuals or business representatives who order or purchase items at gift shops, pay admission fees, purchase family, daily or seasonal passes.

  • Use: To process orders and payments.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Heritage Division

  • Location: Various museums and historical sites of ACSW and the Provincial Archives of Alberta.

  • Information maintained: May include name, address, telephone number, email address of donor, and other information required to identify and contact the donor or assignees of copyright of works (painting, drawing, maps, photographs etc.). May also include information concerning the history and significance of the donated or loaned artifact, specimen, or record.

  • Individuals: Individuals who assign copyright to artistic works for consideration of a fee or donate or loan, or consider donating or loaning, artifacts specimens or records to provincial museums and sites, and the former owners (i.e., historical figures) of those artifacts, specimens, or records.

  • Use: To respond to donor inquiries, acquire donated or loaned items, issue tax receipts, validate history, and maintain or publish the source and history of the donated or loaned artifact, specimen, or record. To manage the copyright of artistic works purchased for a fee.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: All Divisions

  • Location: Various business units of ACSW.

  • Information maintained: May include the individual’s name, address, telephone number and/or cell phone number, fax number, email address, credit card information or business contact information; health information of registrants of day programs or overnight camps.

  • Individuals: Individuals or business representatives who register themselves (or their children) to attend conferences, courses, workshops, day programs, camps, or other events conducted, hosted, or sponsored by the business unit or facility.

  • Use: To register the individual in the program.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Heritage Division

  • Location: Provincial Archives of Alberta.

  • Information maintained: May include name (including former names of the person making the request), address, telephone numbers, description of information requested and/or reasons and evidence to correct information, fees paid, banking information, correspondence, and copies of requested records.

  • Individuals: Individuals submitting requests under the Act, including individuals acting on behalf of another person (third parties).

  • Use: Respond and process requests, compile statistics.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Heritage Division

  • Location: Various business units in the Heritage Division.

  • Information maintained: May include name, address, telephone number, email address, position title, date of birth, education, resume, letters of reference, name of legal guardian and sample of work.

  • Individuals: Individuals who apply to receive a grant.

  • Use: To determine the eligibility of an applicant to be awarded a grant under the following programs: Heritage Preservation Partnership Program, Heritage Awareness Grant, Historic Resource Conservation Grant, Publication Grant, Research Grant, Bob Etherington Heritage Conservation Fund

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Heritage Division

  • Location: Various museums, historical sites and offices of ACSW.

  • Information maintained: May include name, current or past contact information and a variety of historical information, including interviews that provide details about the person’s life story, experiences, and contributions.

  • Individuals: Individuals who donate or loan, or consider donating or loaning, artifacts to provincial museums and sites, the former owners (i.e., historical figures) of those artifacts, individuals who have information that can support curatorial programs, individuals who were the previous owners of historical buildings and the builders and architects of these buildings (identified in applications for Historical Resource Act Clearance and the Historic Places Designation Program).

  • Use: To research, validate, and publicly recognize through a variety of means (e.g. naming of sites or buildings or the designation of a building as a historic resource) the individual’s contribution to Alberta or a specific community or endeavour.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Status of Women and Creative and Community Development Division (SWCCD)

  • Location: Various business units of Status of Women and Creative and Community Development Division (SWCCD).

  • Information maintained: May include name, address, telephone number, email address of applicant, nominator or nominee, resume, social insurance number, and other information (e.g., volunteer activity, occupation, achievements) required to determine award eligibility or meet the objectives and qualifications of the award, recognition, scholarship, or responsibility of the juror (project grant juries).

  • Individuals: Individuals who apply for scholarships or nominate themselves or others or are nominated, to receive an award or special recognition or to serve in a special role of responsibility (e.g., jurors, council members).

  • Use: To select individuals who are nominated to receive an award or recognition, apply for a scholarship or serve as jurors. To publicize the recipient or appointee, the contest, and the program, and pay the individual any monies awarded.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Status of Women and Creative and Community Development Division (SWCCD)

  • Location: Jubilee Auditoria.

  • Information maintained: May include Promoter / Client contact name, legal entity / company name, company address, company telephone number, company fax number, company contact email address. May also contain Promoter / Client contracts and invoicing (current and historical). May also contain employee names, telephone numbers and email addresses.

  • Individuals: Individuals who represent organizations that are under contract or agreement to provide products or services to, have received from, or have inquired about receiving services from, the public body. Individuals who represent organizations who pay or owe money to the Government of Alberta. Alberta public body employees and non-public employees (i.e., contracted staff, employees of contracted entities).

  • Use: To schedule client use of the facilities. To respond to and process requests and compile statistics for the department’s services. To manage contract or agreement arrangements, collect outstanding revenue and process overpayments. To manage receipt of and responses to correspondence and inquiries. To contact the organizations representative(s) with respect to any issues regarding the business’s activities.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Status of Women and Creative and Community Development Division (SWCCD)

  • Location: Policy and Industry Relations Cultural Industries Offices.

  • Information maintained: May include name, address, telephone number, fax number, email address, position title.

  • Individuals: Individuals representing key industry stakeholder groups have applied to receive funding through the Alberta Made Screen Industries Programs (AMSIP) and/or Cultural Industry Grants.

  • Use: To provide industry feedback that may be used in policy development.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Status of Women and Creative and Community Development Division (SWCCD)

  • Location: Various business units in the SWCCD Division.

  • Information maintained: May include name, address, telephone number, email address, position title, date of birth, education, resume, letters of reference, name of legal guardian and sample of work.

  • Individuals: Individuals who have applied to receive a grant either for themselves or on behalf of an organization.

  • Use: To determine the eligibility of an applicant and evaluate the application, reporting and other correspondence related to funding awarded under the grant programs administered through the department's Grant Application Tracking and Evaluation (GATE) system i.e. (40+ programs).

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: All Divisions

  • Location: All Divisions.

  • Information maintained: May include name, contact information, resume/application for volunteer (education, skills, employment and volunteer experiences, references) and security clearance.

  • Individuals: Applicants and individuals selected to be volunteers on a board of directors or at a facility, including the Provincial Archives of Alberta.

  • Use: To screen and place volunteers and record the volunteer's work history and hours.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

Children and Family Services (CFS)

Personal information bank

  • Division: Child Intervention Delivery (CID) Division

  • Location: CID Division.

  • Information maintained: May include name, contact information, home assessments, sealed adoption file by Court of Kings Bench, adoptive parent application, adoption profile pages, natural parent, registration of birth and change of name, petitioner name and adoption order.

  • Individuals: Individuals affected by adoption (adoptees, adoptive family, birth family).

  • Use: The ARRS provides Records, Registry and Connections (RRC) with information on all sealed Alberta adoption records. ARRS links with Documentum and image viewer and provides staff the ability to manage, redact and release adoption records according to the Child, Youth and Family Enhancement Act. Information from the sealed adoption records is scanned/imaged for searching and viewing in ARRS. ARRS provides the data and information that allows RRC staff to meet legislative requirements.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a), and (c), Child, Youth and Family Enhancement Act, Children First Act.

  • Division: Child Intervention Delivery (CID) Division

  • Location: CID Division.

  • Information maintained: May include client’s name, unique client identification number, date of birth, Social Insurance Number, Business Partner Number, address, Transition to Adulthood Program (TAP) and Advancing Futures (AF) client monthly living expenses (monthly core benefit, accommodation funding, child care and supplemental benefits), AF educational information and costs including tuition, mandatory fees, books, and materials while clients are attending approved educational post-secondary programs.

  • Individuals: Young adults formerly in the care of Children and Family Services who have enrolled in TAP or have applied to the AF.

  • Use: Utilized by two programs: AF and TAP to support case management, financial administration, and reporting.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Indigenous Partnerships and Strategic Services (IPaSS) Division

  • Location: IPaSS Division.

  • Information maintained: May include name, business name, professional role, business address, email, phone number, meeting history (dates, locations, and attendees) with Minister, Deputy Minister (DM) and/or Assistant Deputy Ministers (ADMs), engagement session attendance.

  • Individuals: Stakeholders who have frequent business with CFS, attended meetings with Minister/DM/ADMs, and/or attended ministry engagement sessions.

  • Use: To assist in proactive engagement planning, issues management, and ease of access to current contact information. The use of the personal information is for contacting, engaging with and following up with stakeholder community partners with the ultimate intent of improving CFS programs and services.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Corporate Finance Division

  • Location: Child Intervention Delivery Division.

  • Information maintained: May include child’s name, unique client identification number, foster parents’ names, vendor numbers.

  • Individuals: Foster Parents, Kinship Care Providers and Supports for Permanency Recipients.

  • Use: To process accounts payable transactions for payment to vendors for goods and services. It automatically generates the monthly payments and supports.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Regulatory Compliance, Quality Assurance and Business Supports (RQB) Division

  • Location: RQB Division.

  • Information maintained: May include name, date of birth, contact information, gender, race, ethnic origin, identification number, blood type, genetic or inheritable characteristics; birth parents’ name, contact information, date of birth; case analysis; child’s social and family history, case reviews, medical assessments, educational records, immunization record; psychological and family therapy; psychiatric assessments and reports; information about legal status and terms of orders; consent form by guardian/child custody agreements; registration of birth; personal statement or professional opinions about the child or associated individuals, summaries of telephone conversations, meetings, home studies, parenting reports, case notes.

  • Individuals: Parents, child, siblings, guardians, other family members, foster parents, adoptive parents, persons informing or reporting of child in need.

  • Use: To support the application of the Child, Youth and Family Enhancement Act including the provision of child intervention and enhancement services to children, youth, and families.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Early Learning and Child Care Act, Child Early Learning and Child Care Regulation, Child, Youth and Family Enhancement Act.

  • Division: Child Intervention Delivery (CID) Division

  • Location: CID Division.

  • Information maintained: May include child’s name, guardian, caregiver, contact information, age, social insurance numbers, income-based information.

  • Individuals: Children and youth, caregivers, guardians.

  • Use: To support the Child and Youth Support Program by providing supplemental financial payments and payments for medical services benefits. The Child and Youth Support Program provides financial and medical assistance for a child whose parents are unable or unwilling to provide care and have provided consent for their child or youth to be cared for in another home by an adult caregiver.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Regulatory Compliance, Quality Assurance and Business Supports (RQB) Division

  • Location: RQB Division.

  • Information maintained: May include information collected on the Report of Death and the Report of Serious Injury, child specific demographic information related to the death or serious injury of a child, process related to the timelines for submission and communication with the Council for Quality Assurance (CQA) and the Office of the Child and Youth Advocate (OCYA), investigative reports, formal public investigations/reviews/reports, and progress updates on formal recommendations.

  • Individuals: Children, youth, parents, siblings, guardians, other family members, caregivers, adoptive parents, professionals providing services/supports.

  • Use: To compile and track internal process information related to quality assurance and continuous improvement, legislative responsibilities, recommendation responses.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Child, Youth and Family Enhancement Act.

  • Division: Regulatory Compliance, Quality Assurance and Business Supports (RQB) Division

  • Location: RQB Division.

  • Information maintained: May include name, date of birth, contact information, gender, race, ethnic origin, identification number, blood type, genetic or inheritable characteristics; birth parents’ name, contact information, date of birth; case analysis; child’s social and family history, case reviews, medical assessments, educational records, immunization record; psychological and family therapy; psychiatric assessments and reports; information about legal status and terms of orders; consent form by guardian/child custody agreements; registration of birth; personal statement or professional opinions about the child or associated individuals, summaries of telephone conversations, meetings, home studies, parenting reports, case notes.

  • Individuals: Parents, child, siblings, guardians, other family members, foster parents, adoptive parents, persons informing or reporting of child in need.

  • Use: To support the application of the Child, Youth and Family Enhancement Act including the provision of child intervention and enhancement services for children, youth, and families (2013-present).

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Early Learning and Child Care Act, Early Learning and Child Care Regulation, Child, Youth and Family Enhancement Act.

  • Division: Regulatory Compliance, Quality Assurance and Business Supports (RQB) Division

  • Location: Various offices in CFS.

  • Information maintained: May include name, date of birth, contact information, gender, race, ethnic origin, identification number, blood type, genetic or inheritable characteristics; birth parents’ name, contact information, date of birth; case analysis; child’s social and family history, case reviews, medical assessments, educational records, immunization record; psychological and family therapy; psychiatric assessments and reports; information about legal status and terms of orders; consent form by guardian/child custody agreements; registration of birth; personal statement or professional opinions about the child or associated individuals, summaries of telephone conversations, meetings, home studies, parenting reports, case notes. The name and contact information of the Appellants, or their representative, who is/are affected by a decision of the Child Care Licensing (CCL), Child, Youth and Family Enhancement (CYFE), or Family Supports for Children with Disabilities (FSCD) programs, a description of the decision that is being appealed and reasons for the appeal, and the appeal file number.

  • Individuals: Child, parents, siblings, guardians, other family members, foster parents or kinship caregivers, adoptive parents, persons informing or reporting of child in need, professionals who are involved in providing services or supporting the child and family, Appellants, or their representative(s).

  • Use: To support the application of the Child, Youth and Family Enhancement Act including the provision of child intervention and enhancement services for children, youth, and families.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Child, Youth and Family Enhancement Act, Children First Act.

  • Division: Regulatory Compliance, Quality Assurance and Business Supports (RQB) Division

  • Location: PIEP Branch, RQB Division.

  • Information maintained: May include the name and contact information of Albertans who contact CFS to report an incident relating to a child. The name, role and contact information from the referral source is entered. The referral source is the person who contacts CFS to report a concern about the child. In addition to referral source contact details, there are details about the child, family and incident that necessitated the report of concern. Names, birthdates, and addresses are collected and saved in narrative text along with school information and other potential services the family may be involved in.

  • Individuals: Child, parents, siblings, guardians, other family members, foster parents or kinship caregivers, adoptive parents, persons informing or reporting of child in need, professionals who are involved in providing services or supporting the child and family or within a child’s community.

  • Use: To provide a record of contact made to CFS. To support the application of the Child, Youth and Family Enhancement Act including the provision of child intervention and enhancement services for children, youth, and families.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Early Learning and Child Care Act, Early Learning and Child Care Regulation, Child, Youth and Family Enhancement Act, Child, Youth and Family Enhancement Regulation.

  • Division: Regulatory Compliance, Quality Assurance and Business Supports (RQB) Division

  • Location: OSD Branch, RQB Division.

  • Information maintained: May include parents names, children’s names, date of birth and case-specific information.

  • Individuals: Child, youth, young adults, parents, kinship providers, foster parents involved in Citizen’s Appeal cases under the Child Youth and Family Enhancement Act.

  • Use: To support appeal activities filed to the Citizen’s Appeal panel.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Child, Youth, and Family Enhancement Act.

  • Division: Regulatory Compliance, Quality Assurance and Business Supports (RQB) Division

  • Location: OSD Branch, RQB Division.

  • Information maintained: May include the civil claim, legal correspondences between counsel, program, Risk Management and Insurance (RMI) and child intervention records on children who received intervention services to support/dispute their claim.

  • Individuals: Child, youth, young adults, kinship providers, foster parents, siblings, parents (biological and adoptive), other corporations involved in civil litigation cases.

  • Use: To support litigation activities against the Ministry.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Child, Youth and Family Enhancement Act.

  • Division: Regulatory Compliance, Quality Assurance and Business Supports (RQB) Division

  • Location: OSD Branch, RQB Division.

  • Information maintained: May include names, personal emails.

  • Individuals: Foster care, Kinship care and adoption applicants.

  • Use: To provide access to training.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Regulatory Compliance, Quality Assurance and Business Supports (RQB) Division

  • Location: OSD Branch, RQB Division.

  • Information maintained: All disclosure requests received. May include children’s names, dates of birth, brief summary of CFS involvement. Lawyers’ names and email address representing the child or family members.

  • Individuals: Children with CFS involvement, their lawyers and family members, DLS manager, team lead, analysts, and admin staff.

  • Use: Track all incoming requests for disclosure, current status of assignment, and date completed.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Child, Youth and Family Enhancement Act.

  • Division: Regulatory Compliance, Quality Assurance and Business Supports (RQB) Division

  • Location: OSD Branch, RQB Division.

  • Information maintained: All disclosure requests received. May include children’s names, dates of birth, brief summary of CFS involvement. Lawyers’ names and email address representing the child or family members.

  • Individuals: Children with CFS involvement, their lawyers and family members, DLS manager, team lead, analysts, and admin staff.

  • Use: Track all incoming requests for disclosure, current status of assignment, and date completed.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Child, Youth and Family Enhancement Act.

  • Division: Regulatory Compliance, Quality Assurance and Business Supports (RQB) Division

  • Location: RQB Division.

  • Information maintained: May include name, date of birth, contact information, gender, race, ethnic origin, identification number, blood type, genetic or inheritable characteristics; birth parents’ name, contact information, date of birth; case analysis; child’s social and family history, case reviews, medical assessments, educational records, immunization record; psychological and family therapy; psychiatric assessments and reports; information about legal status and terms of orders; consent form by guardian/child custody agreements; registration of birth; personal statement or professional opinions about the child or associated individuals, summaries of telephone conversations, meetings, home studies, parenting reports, case notes. The name and contact information of the Appellants, or their representative, who is/are affected by a decision of the Child Care Licensing (CCL), Child, Youth and Family Enhancement (CYFE), or Family Supports for Children with Disabilities (FSCD) programs, a description of the decision that is being appealed and reasons for the appeal, and the appeal file number.

  • Individuals: Child, parents, siblings, guardians, other family members, foster parents or kinship caregivers, adoptive parents, persons informing or reporting of child in need, professionals who are involved in providing services or supporting the child and family, Appellants, or their representative(s).

  • Use: To support the application of the Child, Youth and Family Enhancement Act including the provision of child intervention and enhancement services for children, youth, and families. A document repository for appeal-related files.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Early Learning and Child Care Act, Early Learning and Child Care Regulation, Child, Youth and Family Enhancement Act, Child, Youth and Family Enhancement Regulation.

  • Division: Regulatory Compliance, Quality Assurance and Business Supports (RQB) Division

  • Location: OSD Branch, RQB Division.

  • Information maintained: May include child identifier numbers, date of birth, region/Delegated First Nation Agency (DFNA) names, Child Intervention practitioner names, case identifier numbers.

  • Individuals: Child, youth, and young adults involved with Child Intervention and CFS staff.

  • Use: Supports the identification, evaluation of risk issues for children involved with the Child Intervention system.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Child, Youth and Family Enhancement Act

  • Division: Regulatory Compliance, Quality Assurance and Business Supports (RQB) Division

  • Location: OSD Branch, RQB Division.

  • Information maintained: May include parent’s names, children’s names, date of birth and case-specific information.

  • Individuals: Child, youth, young adults, parents, caregivers, CFS staff involved in Fatality Inquiries.

  • Use: To support fatality inquiries into the deaths of individuals who were receiving or had received Child Intervention services.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Child, Youth and Family Enhancement Act.

  • Division: Regulatory Compliance, Quality Assurance and Business Supports (RQB) Division

  • Location: OSD Branch, RQB Division.

  • Information maintained: May include high risk offenders’ names as identified by the Ministry of Justice. Names of the victims of the high-risk offender (child and adult victims).

  • Individuals: High risk offenders, child, and adult victims, DLS Disclosure Coordinators, team lead and manager.

  • Use: Track all incoming I-TRAC requests for disclosure, current status of assignment, and date completed.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Child, Youth and Family Enhancement Act.

  • Division: Regulatory Compliance, Quality Assurance and Business Supports (RQB) Division

  • Location: OSD Branch, RQB Division.

  • Information maintained: May include Reports of Serious Injury, Reports of Death, Child Information Services Reviews, Information Summaries on reviews of deaths and serious injuries by the Support Team. Parent’s names, children's names, date of birth and case specific information.

  • Individuals: Children, youth, young adults, parents involved in Internal Death and/or Serious Incident Response Reviews.

  • Use: To support the Internal Death and Serious Incident Response Review process which includes Support Team Reviews.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Child, Youth and Family Enhancement Act.

  • Division: Regulatory Compliance, Quality Assurance and Business Supports (RQB) Division

  • Location: OSD Branch, RQB Division.

  • Information maintained: May include parent’s names, children’s names, date of birth and case-specific information.

  • Individuals: Child, youth, young adults, parents, kinship providers, foster parents, and other corporations involved in Judicial Review cases.

  • Use: To support judicial review activities when a judicial review/originating application is filed at the Court of King’s Bench.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Child, Youth, and Family Enhancement Act.

  • Division: Regulatory Compliance, Quality Assurance and Business Supports (RQB) Division

  • Location: OSD Branch, RQB Division.

  • Information maintained: May include parent’s names, date of birth and Orders granted.

  • Individuals: Child, youth, young adults, parents involved in appeals filed at the Court of King’s Bench.

  • Use: To support appeal activities filed at the Court of King’s Bench.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Child, Youth, and Family Enhancement Act.

  • Division: Regulatory Compliance, Quality Assurance and Business Supports (RQB) Division

  • Location: OSD Branch, RQB Division.

  • Information maintained: May include CFS employee names, select Office of the Child and Youth Advocate (OCYA), and Justice employee names, their Government of Alberta (GoA) and/or personal email addresses, worksite phone/fax number and worksite address.

  • Individuals: CFS employees, select OCYA and Justice employees, Delegated First Nation Agencies (DFNA) employees and practicum students and/or temporary employees.

  • Use: To provide access to ministry specific and GoA wide training.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Regulatory Compliance, Quality Assurance and Business Supports (RQB) Division

  • Location: OSD Branch, RQB Division.

  • Information maintained: May include CFS employees’ and external contracted vendors’ names, business and/or personal email addresses, worksite phone/fax number and worksite address.

  • Individuals: CFS employees, Delegated First Nation Agency (DFNA) employees, temporary employees, practicum students, contracted vendors.

  • Use: To provide access to employees and contracted vendors for the purpose of developing, designing, and testing CFS Training Courses.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Regulatory Compliance, Quality Assurance and Business Supports (RQB) Division

  • Location: OSD Branch, RQB Division.

  • Information maintained: Excel sheets of child populations and samples for file reviews. The sample may include child names, identification numbers, dates of birth, caregivers, and region that maintains the file.

  • Individuals: Children, youth and families, caregivers, involved with Child Intervention CFS staff.

  • Use: To support the monitoring and measuring responsibilities of the unit in improving practices within Child, Youth and Family Enhancement Act, including the provision of Child Intervention and enhancement services for children, youth, and families.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Child, Youth and Family Enhancement Act, Children First Act.

  • Division: Regulatory Compliance, Quality Assurance and Business Supports (RQB) Division

  • Location: OSD Branch, RQB Division.

  • Information maintained: May include file reviews which include child identification number, child name, child date of birth, caregivers, facility ID, Child Intervention Practitioner name, supervisor name, Region/Delegated First Nation Agency (DFNA).

  • Individuals: Children, youth and families, caregivers, involved with Child Intervention and CFS staff.

  • Use: To support the monitoring and measuring responsibilities of the unit in improving practice within Child, Youth and Family Enhancement Act, including the provision of Child Intervention and enhancement services for children, youth, and families.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Child, Youth and Family Enhancement Act, Children First Act.

  • Division: Regulatory Compliance, Quality Assurance and Business Supports (RQB) Division

  • Location: OSD Branch, RQB Division.

  • Information maintained: Office of the Public Guardian and Trustee (OPGT) summaries which may include child name, date of birth, caregiver name, Child Intervention Practitioner name, suspects involved in assaults name, date of birth and charges, Region/Delegated First Nation Agency (DFNA).

  • Individuals: Children, youth and families, caregivers, suspects involved in assaults, CFS staff.

  • Use: To support compliance with Policy 8.4 Protecting the Legal Interests of Children under Permanent Guardianship Order in the Child Youth and Family Enhancement Act.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Child Youth and Family Enhancement Act, Children First Act.

  • Division: Regulatory Compliance, Quality Assurance and Business Supports (RQB) Division

  • Location: OSD Branch, RQB Division.

  • Information maintained: May include names of CFS employees, select Office of the Child and Youth Advocate (OCYA) and Justice employees, Delegated First Nation Agency (DFNA) employees and practicum students and/or temporary employees. Training course evaluation forms and summary reports.

  • Individuals: CFS employees, select OCYA and JSG employees, DFNA employees and practicum students and/or temporary employees.

  • Use: To provide training course evaluations.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Child Intervention Delivery (CID) Division

  • Location: CID Division.

  • Information maintained: May include name, contact information, names of minors and their dates of birth.

  • Individuals: Individuals adopting privately and internationally and adoptees.

  • Use: To manage requests for information pertaining to private and international adoptions.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Regulatory Compliance, Quality Assurance and Business Supports (RQB) Division

  • Location: OSD Branch, RQB Division.

  • Information maintained: May include information such as child name, sibling name, parent’s names, and dates of birth regarding Child Intervention (CI) services involvement for children who die or are seriously injured while receiving CI services or who have had CI services involvement within two years of their death; records date from 1999 to current (2024).

  • Individuals: Children, youth, young adults, caregivers including parents, other relatives, kinship caregivers, foster caregivers, siblings, community professionals who provide services.

  • Use: To support legislated responsibilities related to reporting and completing internal reviews deaths and serious injuries of children receiving services and supporting external reviews.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Child, Youth, and Family Enhancement Act.

  • Division: Regulatory Compliance, Quality Assurance and Business Supports (RQB) Division

  • Location: OSD Branch, RQB Division.

  • Information maintained: May include child’s name, identification number, date of birth, legal authority, placement name.

  • Individuals: Child involved in reported incidents, CFS/Delegated First Nation Agency (DFNA) Director.

  • Use: Support policy 7.2.5 Reporting and Incident of the Enhancement Policy Manual and legislated reporting requirements.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Child Youth and Family Enhancement Act.

  • Division: Regulatory Compliance, Quality Assurance and Business Supports (RQB) Division

  • Location: OSD Branch, RQB Division.

  • Information maintained: May include name of child involved in reported incidents, Group/Campus Based Care facility name.

  • Individuals: Children involved in reported incidents.

  • Use: Support policy 7.2.5 Report an Incident of the Enhancement Policy Manual and legislated reporting requirements.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Child Youth and Family Enhancement Act.

  • Division: Regulatory Compliance, Quality Assurance and Business Supports (RQB) Division

  • Location: OSD Branch. RQB Division.

  • Information maintained: May include names and dates of births of children who have Child Intervention paper files.

  • Individuals: Children with Child Intervention paper files. DLS Admin staff, Disclosure Coordinators, team lead and manager.

  • Use: Track all incoming files received for scanning, status and date completed.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Child, Youth and Family Enhancement Act.

  • Division: Regulatory Compliance, Quality Assurance and Business Supports (RQB) Division

  • Location: OSD Branch, RQB Division.

  • Information maintained: May include Child Intervention/Service Delivery Accountability Standards (CI/SDA) monitoring and results, emails to Directors and Delegated First Nation Agencies (DFNA) Board Chairs, facility licenses, frameworks, Timely and Accurate Program Information Strategy (TAPIS) results.

  • Individuals: Children, youth and families, caregivers, suspects involved in assaults, CFS staff.

  • Use: To support compliance with Policy 8.4 Protecting the Legal Interests of Children under Permanent Guardianship Order in the Child Youth and Family Enhancement Act.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Child Youth and Family Enhancement Act, Children First Act.

  • Division: Regulatory Compliance, Quality Assurance and Business Supports (RQB) Division

  • Location: OSD Branch, RQB Division.

  • Information maintained: May include vendor name, business address, phone number, email, caregiver names, personal email and phone numbers for training certificates and class lists.

  • Individuals: Vendor, caregivers (Foster/Kinship/permanency homes or adoption applicants).

  • Use: Vendor contact information for purposes of bidding on contracts for goods and/or services in the Government of Alberta.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Regulatory Compliance, Quality Assurance and Business Supports (RQB) Division

  • Location: OSD Branch, RQB Division.

  • Information maintained: A staff calendar and a folder of weekly unit meetings which may include staff names, who attended, projects, unit updates.

  • Individuals: CFS staff.

  • Use: Information entered by staff of their absences, approved vacation, recognition of individual birthdays, training commitments.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Regulatory Compliance, Quality Assurance and Business Supports (RQB) Division

  • Location: RQB Division.

  • Information maintained: May include the name of the Appellant, or their representative, who is affected by a decision of the Child Care Licensing (CCL), Child, Youth and Family Enhancement (CYFE), Family Supports for Children with Disabilities (FSCD), or Persons with Developmental Disabilities (PDD) programs, a description of the decision that is being appealed and reasons for the appeal. Information regarding the status of the appeal (e.g. scheduled, on hold, withdrawn, etc.) is also included in SharePoint, as are previous panel decisions.

  • Individuals: Appellants, or their representative(s) affected by a decision of the CCL, CYFE, FSCD, or PDD programs.

  • Use: A means of communication between panel members and the Appeals Secretariat to notify them of the status of appeals.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Early Learning and Child Care Act, Early Learning and Child Care Regulation, Child, Youth and Family Enhancement Act, Child, Youth and Family Enhancement Regulation.

  • Division: Regulatory Compliance, Quality Assurance and Business Supports (RQB) Division

  • Location: OSD Branch, RQB Division.

  • Information maintained: May include information such as child name, sibling name, parent’s names and dates of birth for reports of Death and Serious Injury for children, youth, and young adults receiving Child Intervention services; correspondence between the Office of the Child and Youth Advocate (OCYA) and the Office of the Statutory Director related to file requests and review status updates; entries on an information-sharing calendar.

  • Individuals: Children, youth, young adults, caregivers, including parents, other relatives, kinship caregivers, foster caregivers, siblings involved in Reports of Death or Serious Injury.

  • Use: To support legislated responsibilities related to reporting deaths and serious injuries to the OCYA and to support request from the OCYA for file information in relation to these cases. The OCYA provides updates on the status of their reviews and file requests by posting information on this site.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Child, Youth, and Family Enhancement Act.

  • Division: Regulatory Compliance, Quality Assurance and Business Supports (RQB) Division

  • Location: OSD Branch, RQB Division.

  • Information maintained: May include resumes, vulnerable sector checks, intervention record checks from individuals who will be delegated at the 2, 3 or 4 Category Director levels.

  • Individuals: Individuals who are delegated at the Category 2, 3, or 4 Director level under the Child, Youth and Family Enhancement Act.

  • Use: To verify individuals’ credentials in order to be delegated at the Category 2, 3, or 4 Director level under the Child, Youth and Family Enhancement Act.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Child, Youth and Family Enhancement Act.

  • Division: Regulatory Compliance, Quality Assurance and Business Supports (RQB) Division

  • Location: OSD Branch, RQB Division.

  • Information maintained: Submitted GOA Forms for General Illness, medical notes, which may include staff name, birth date, home address, doctor name, clinic/hospital address and phone/fax number, health number.

  • Individuals: Workforce Development employees.

  • Use: Completed and approved documentation for employee’s leave of absences submitted to Service Alberta and Red Tape Reduction.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Regulatory Compliance, Quality Assurance and Business Supports (RQB) Division

  • Location: OSD Branch, RQB Division.

  • Information maintained: May include child identifier numbers, region/Delegated First Nation Agency (DFNA) names, Child intervention practitioner and supervisor names, case identifier numbers.

  • Individuals: Child, youth, and young adults involved with Child Intervention and CFS staff.

  • Use: A review template is completed capturing case activities for the child or youth including identification of policy and practice issues.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Child, Youth and Family Enhancement Act.

  • Division: Preventive Family Services (PFS) Division

  • Location: PFS Division.

  • Information maintained: May include name, reason for admission, admission date, referral source, length of stay, ethnicity, sex, age, date of birth, discharge date, Child Intervention status, caseworker, Critical Incident - Incident Type, staff involved, reporting of incident, event details including names of other youth involved.

  • Individuals: Clients of the youth emergency shelter, their referral source(s), caseworkers, and involved staff.

  • Use: To align with contract clauses which require nominal rolls be collected and client information be provided. Discontinued as of April 2024.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

Education (ED)

Personal information bank

  • Division: Financial Services and Capital Planning Division

  • Location: Financial Services and Capital Planning Division, School Finance Branch.

  • Information maintained: May include name, address, and contact information for project coordinator.

  • Individuals: Project coordinators for initiative projects.

  • Use: The system is to provide common access to authorized individuals for information such as course mark entry and inquiry, transcripts and student identifiers. Personal information is stored to facilitate contact with coordinators familiar with each initiative.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), School Act, 2000.

  • Division: Financial Services and Capital Planning Division

  • Location: Financial Services and Capital Planning Division.

  • Information maintained: May include school jurisdiction school year expenses for senior administration and board members. Includes first name, last name, renumeration, benefits, allowances, performance bonuses, Early Retirement Incentive Program, expenses.

  • Individuals: School board members (trustee/director), Chief Executive Officers (superintendent of schools), Chief Financial Officer (secretary/treasurer, treasurer).

  • Use: To allow for required disclosure as part of school board audited financial statements. Available to the public as part of the audited financial statements. Information is used to publish superintendent renumeration in Alberta Education’s Annual Report.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Education Act, 2012.

  • Division: Financial Services and Capital Planning Division

  • Location: Financial Services and Capital Planning Division, School Finance Branch.

  • Information maintained: May include Alberta Student Number, legal surname, legal given name(s), date of birth, gender, school/authority, student identifier, school authority name and code, school name and code, funding codes, special needs codes (where applicable).

  • Individuals: All students – Early Childhood Services, Grades 1 – 12.

  • Use: Student information is imported from the Student Information System and used to determine funding eligibility for school authorities.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Education Act, 2012.

  • Division: Curriculum Division

  • Location: Curriculum Division, Digital Content Management and Delivery (DCMD) Branch, Curriculum Coordination & Implementation (CCI) Sector.

  • Information maintained: May include Alberta Student Number (ASN) identifier, date of birth, gender, current mailing address.

  • Individuals: Registered users of LearnAlberta.

  • Use: To support user login, auditing, and managing access to LearnAlberta - including internal and public users.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Curriculum Division

  • Location: Curriculum Division, Digital Content Management and Delivery (DCMD) Branch, Curriculum Coordination & Implementation (CCI) Sector.

  • Information maintained: May include name, email, organization.

  • Individuals: Registered users of NLA.

  • Use: To support user login, auditing, and managing access to NLA - including internal and public users.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Financial Services and Capital Planning Division

  • Location: Financial Services and Capital Planning Division, School Finance Branch.

  • Information maintained: May include Alberta Student Number, legal surname, legal given name(s), date of birth, gender, special needs code, school authority name and code, school name and code.

  • Individuals: Children identified with a severe disability who attend an Early Childhood Services (ECS) Program.

  • Use: The Program Unit Funding System is a web-based application for the electronic submission and approval of Program Unit Funding applications for children with a severe disability who are as young as 2.5 years old and less than 6 years old (as of September 1 of the school year being applied for).

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Program and System Support Division

  • Location: Program and Support Services, Student Records and Operations, Field Services Sector, Program and System Support.

  • Information maintained: Student information system database, which is the basis for awarding Alberta Education credentials, producing Alberta High School Transcripts of Achievement, providing services to Albertans, and analyzing student data for ministry-related programming. Data in the system may include: Identification: legal name, preferred name, mailing address, email address, phone number, date of birth, gender, Alberta Student Number, French language eligibility status, primary language spoken at home, deceased status, citizenship, medical alerts, disclosure restrictions. Student Documents: document type, document title, link to organization flag, relevant flag, linked to school year, document date, document expiry date, document language, digitized flag, image page count, exempt from quality assurance (QA) flag, text searchable flag, quality assurance status, original file name, update date, updated by. Parent/Guardian Information: relationship type, name, home phone number, mobile phone number, work phone number, mailing address, physical address, email address, resides with student flag. myPass Connections: name of person, relationship to student, user type, connection status. School Enrolments: school, authority, school year, school city, grade level, registration type, registration status, start date, exit date, exit description, grant program codes, exception codes, enrolment type, First Nations, Métis, and Inuit (FNMI) self declaration, French hours of instruction, resident board. Courses and Marks: course name, course code, description, diploma course flag, course school year, course type, course mark/value, course credit, status, course enrolment date course entry date, course exit date, course partner post-secondary institutions (PSI), mark evaluation date, evaluation method, General Educational Development (GED) exam date, GED exam jurisdiction, GED exam language, GED exam format, GED form identification number, GED exam series, diploma exam date, diploma exam components, diploma exam type, diploma exam language, diploma exam rescored flag, diploma exam special sitting flag, official course mark calculation method. Accommodations: accommodation type, accommodation format, school, start date, end date, accommodation details. Credentials: credential type, credential in progress flag, credential number, awarded school year, awarded student name, awarded date, Career and technology studies (CTS) pathway name, CTS school year completed, CTS date completed, external credential name, external credential awarded date, external credential awarding organization.

  • Individuals: Alberta Students – Grades K-12, Parents/Guardians of Alberta Students.

  • Use: To award Alberta Education credentials, produce Alberta High School Transcripts of Achievement, provide services to Albertans and analyze student data for ministry-related programming.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (a) and (c); Education Act 2000.

  • Division: Program and System Support Division

  • Location: Program and Support Services, Application Maintenance Services (AMS), Technology and Innovation.

  • Information maintained: May include name, salutation (e.g. Mr., Mrs., Dr., etc.), organization name, organization role(s) (e.g., Auditor, Information Technology Leader, Chair, Principal, Data Coordinator, Superintendent, or Head of School, etc.), contact information, teacher certification number, Alberta Student Number (ASN), date of birth, suffix, user-selected “screen name”, relationship to student.

  • Individuals: Students, Parents, School Authority Staff, Government of Alberta Employees (Internal), PED Project Team, Executives, School Finance Staff, Field Services Managers, School Authority Tech staff, PED Administrator, First Nations, Métis, and Inuit (FNMI) Directors and support staff, Field Services Admin Staff, Alberta Education and Advanced Education Client Services Help desk staff, external data coordinators in school authorities, information technology leaders, Data Coordinators, Principals.

  • Use: The Provincial Education Directory (PED) is a directory for the K-12 education system within Alberta. Users can search for names and information of other staff that are within the education system (working for Alberta Education or a School Authority). PED collects personal information to identify a Learner, citizen or business partner, and grant access to protected applications.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Financial Services and Capital Planning Division

  • Location: Financial Services and Capital Planning Division, Financial Reporting and Accountability.

  • Information maintained: May include individual contractors.

  • Individuals: School board members (trustee/director), Chief Executive Officers (superintendent of schools), Chief Financial Officer (secretary/treasurer, treasurer).

  • Use: To generate and manage branch contracts.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Education Act, 2012.

  • Division: Financial Services and Capital Planning Division

  • Location: Financial Services and Capital Planning Division, School Finance Branch.

  • Information maintained: School authority and department contacts – may include names, phone number, email/mailing address and school name.

  • Individuals: School authority and education's system administrators.

  • Use: The SAFRS system allows Education to interface with 1GX to process payments and overpayments.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), School Act, 2000.

  • Division: System Excellence Division

  • Location: System Excellence Division, Teaching and Leadership Excellence Sector.

  • Information maintained: Teacher name, certification number, certification status, address, date of birth, phone number, citizenship related documents, marital status related documents, education history, employment history, employer name and address, employment commencement date and end date, gender.

  • Individuals: All individuals who have applied for certification in Alberta.

  • Use: To maintain a registry of information, including personal information, in respect of individuals who apply for a certificate, request an evaluation of their credentials, are officers within the meaning of the Certification of Teachers and Teacher Leaders Regulation, and hold a certificate, or held a certificate in Alberta or elsewhere that has expired, or been suspended or cancelled.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: System Excellence Division

  • Location: System and Excellence Division, Teaching and Leadership Excellence Sector.

  • Information maintained: May include teacher name, certification number, certification type, issue date and expiry date, certification status.

  • Individuals: All teachers and teacher leaders who have received teaching certification in Alberta.

  • Use: To provide a means to establish for school authorities to verify and establish that each new teacher employed or contracted by a school board, a private school, Early Childhood Services (ECS) operator, or charter school holds a form of valid authority to teach in an Alberta school.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

Energy and Minerals (EM)

Personal information bank

  • Division: Ministry Services Division

  • Location: Business Services Branch.

  • Information maintained: May include name, home and cellular telephone numbers, email addresses, areas of responsibility, organizational charts, workspace location.

  • Individuals: Department of EM employees.

  • Use: To contact key individuals in the event of a business disruption that requires plan activation and implementation.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (c).

  • Division: Energy Operations Division

  • Location: Oil Sands, Coal and Mineral Operations - Energy Operations.

  • Information maintained: May include company and/or individual's name, address and contact information, description of information requested and/or reasons and evidence to support the correction of personal information, fees paid, banking information, correspondence, and copies of requested records.

  • Individuals: Individuals representing coal and MIM, businesses submitting royalty reporting and payments through the Electronic Transfer System (ETS)/Corporate Accounting Revenue System (CARS)/Metallic and Industrial Minerals Royalty Revenues (MINRS).

  • Use: To contact individuals related to reporting and payment of coal and MIM royalties.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (a) and (c), Mines and Minerals Act, Coal Royalty Regulation, Metallic and Industrial Minerals Royalty Regulation.

  • Division: Energy Operations Division

  • Location: Oil Sands, Coal and Mineral Operations - Energy Operations.

  • Information maintained: May include company and/or individual's name, address and contact information, description of information requested and/or reasons and evidence to support the correction of personal information, fees paid, banking information, correspondence, and copies of requested records.

  • Individuals: Individuals representing coal, MIM, and ammonite shell businesses submitting tenure applications for activities that may include applications, renewal requests, mineral assessment reports, and rental payments through the Electronic Transfer System (ETS)/Alberta Mineral Information System (AMI)/Land Automated Mineral Agreement System (LAMAS)/Alberta Mineral Assessment Reporting System (AMBARS).

  • Use: To contact individuals related to managing coal, MIM, and ammonite shell agreements.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (a) and (c), Mines and Minerals Act, Metallic and Industrial Minerals Tenure Regulation, Ammonite Shell Regulation, Mines and Minerals Administration Regulation, Crown Minerals Registration Regulations, and Builders’ Lien Act, and Builders’ Lien Forms Regulations.

  • Division: Ministry Services Division

  • Location: Facilities Management (Edmonton Accommodations) and Calgary Site Services.

  • Information maintained: May include name, telephone, employee number, make/model of vehicles, position classification, date of hire/termination.

  • Individuals: Department employees and other individuals provided with building access.

  • Use: To manage building access, parking, space planning, asset management and associated costs.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Strategy and Market Access Division

  • Location: NGSE Branch.

  • Information maintained: May include name, job title, company, email, business category (Oil & Gas, Agency, etc.).

  • Individuals: Company representatives that NGSE has engaged with.

  • Use: To keep track of stakeholder contacts throughout the branch.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (c).

  • Division: Energy Operations Division

  • Location: Energy Operations Division, Royalty Operations Branch.

  • Information maintained: May include company name, contact's name, address, work telephone numbers, and e-mail addresses, Electronic Transfer Information (banking info).

  • Individuals: Individuals designated as key contacts for oil and gas program and royalty obligations for their organization.

  • Use: To contact individuals related to managing oil and gas applications, royalty obligations, and associated payments owed to the Government of Alberta and processing client submissions.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (a) and (c), Mines and Minerals Act; Natural Gas Royalty Regulation, 2009 and 2017; Petroleum Royalty Regulation 2009 and 2017; Emerging Resources Royalty Regulation, 2016; Enhanced Hydrocarbon Recovery Royalty Regulation, 2016.

  • Division: Energy Operations Division

  • Location: Oil Sands, Coal and Mineral Operations - Energy Operations.

  • Information maintained: May include company and/or individual's name, address and business contact information, description of information requested and/or reasons and evidence to support the correction of personal information, fees paid, banking information, correspondence, and copies of requested records.

  • Individuals: Individuals representing oil sands businesses submitting royalty applications for activities that may include oil sands project applications or royalty submissions through the Electronic Transfer System (ETS)/Oil Sands Administrative and Strategic Information System (OASIS).

  • Use: To contact individuals related to managing oil sands project applications, royalty requirement, and associated payments owed to the Government of Alberta and processing client submissions.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (a) and (c), Mines and Minerals Act, Oil Sands Royalty Regulation, 2009, Oil Sands Allowed Costs (Ministerial) Regulation, Bitumen Valuation Methodology (Ministerial) Regulation, Mines and Minerals Dispute Resolution Regulation.

  • Division: Energy Operations Division

  • Location: Oil Sands, Coal and Mineral Operations - Energy Operations.

  • Information maintained: May include company and/or individual's name, address and business contact information, description of information requested and/or reasons and evidence to support the correction of personal information, fees paid, banking information, correspondence, and copies of requested records.

  • Individuals: Individuals representing oil sands businesses submitting royalty applications for activities that may include oil sands project applications or royalty submissions through the Electronic Transfer System (ETS)/Alberta Mineral Information System (AMI)/Land Automated Mineral Agreement System (LAMAS).

  • Use: To contact individuals related to managing oil sands project applications, royalty requirement, and associated payments owed to the Government of Alberta and processing client submissions.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (a) and (c), Mines and Minerals Act, Oil Sands Tenure Regulation, Mines and Minerals Administration Regulation, Crown Minerals Registration Regulations, and Builders’ Lien Act, and Builders’ Lien Forms Regulations.

  • Division: Energy Operations Division

  • Location: Petrinex Team, Petrinex & Petroleum Marketing and Valuation Branch.

  • Information maintained: May include company name, contact's first and last name, their business telephone number, business e-mail address, contact's middle name (optional), business fax number (optional).

  • Individuals: Key contacts for petroleum producers who are required to report petroleum-related information monthly/annually to Alberta Energy and Minerals (AEM)/Alberta Energy Regulator (AER) via the Petrinex system.

  • Use: To set-up a Business Associate (BA) for each required reporting corporate entity in Petrinex, and set-up an individual as User Security Administrator (USA) to manage security access permissions for employees of that BA. To communicate industry readiness information/technical specifications to Change Leaders and vendor contacts in advance of significant functional changes to Petrinex.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (c).

  • Division: Energy Operations Division

  • Location: Energy Operations Division, PNG Tenure Operations Branch.

  • Information maintained: May include company and/or client name, corporate registration information, mailing address, contact numbers, e-mail address, banking information (including Goods and Service Tax (GST) number where applicable).

  • Individuals: Individuals assigned to represent oil and gas businesses / persons submitting PNG Tenure, or Pore Space applications for activities that may include land sales, PNG continuations and validations, rentals, offsets, crown mineral activity authorizations, transfers, encumbrances, unit exhibit A, Geothermal agreements, Carbon capture, utilization and storage (CCUS) Agreement, freehold mineral tax tenure, and Electronic Transfer System (ETS) and registered corporate information maintenance.

  • Use: To contact assigned key company individuals related to Alberta administration of Crown PNG, geothermal, and CCUS agreements and all associated payments due.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (a) and (c), Mines and Minerals Act; Crown Minerals Registration Regulation; Mines and Minerals Administration Regulation; Petroleum and Natural Gas Tenure Regulation; Carbon Sequestration Tenure Regulation; Prompt Payment and Construction Lien Act; Prompt Payment and Construction Lien Forms Regulation; Geothermal Resource Tenure Regulation.

  • Division: Energy Operations Division

  • Location: Pricing & Analysis Team, Petroleum Marketing and Valuation Branch (Actualization and Settlement system database).

  • Information maintained: May include reporting contact's first and last names, email addresses, their business addresses and phone numbers.

  • Individuals: Representatives of producers, purchasers and other reporters who compile and submit relevant information on a monthly, annual or ad-hoc basis.

  • Use: To administer programs and perform verification of information reported, which may directly or indirectly contribute to the calculation of reference prices and allowances for Department of Energy and Minerals and Alberta Petroleum Marketing Commission (APMC).

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (c).

  • Division: Energy Policy Division

  • Location: Energy Policy / Resource Development Policy Branch / Resource Policy

  • Information maintained: May include names of companies/organizations, names of individuals designated as key contacts, business titles, emails.

  • Individuals: Representatives of companies and organizations involved/interested in carbon sequestration.

  • Use: Disseminate information and meeting invitations to interested companies and organizations and tracking inquiries.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (c).

  • Division: Energy Policy Division

  • Location: Energy Policy / Resource Development Policy Branch / Resource Policy.

  • Information maintained: May include names of companies/organizations, names of individuals designated as key contacts, business titles, emails.

  • Individuals: Representatives of companies and organizations with interest in small scale and remote carbon sequestration.

  • Use: Disseminate information and meeting invitations to interested companies and organizations participating in SSR consultations.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (c).

Environment and Protected Areas (EPA)

Personal information bank

  • Division: Strategy and Governance Division

  • Location: OME Unit.

  • Information maintained: May include department, division, branch, unit, unit 2, unit 3, organization code, employee identification number, employee name, position identification number, pay grade code, pay grade, pay scale type, position title, position type, front line, seasonal flag, departmental category, email address, work phone, location code, work floor, work address, work building, work city, work postal code, work province code, full time/part time, employment category, full time equivalent (FTE), employee status, leave of absence, standard hours, parent position Incumbent, reports to position identification number, parent position title, parent pay grade, parent pay scale type, parent email address, parent work phone, parent work building, parent work floor, parent work address, parent work city.

  • Individuals: Alberta Public Service Employees.

  • Use: This directory provides organizational information for shared service delivery and planning purposes.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Strategy and Governance Division

  • Location: OME Unit.

  • Information maintained: May include Action Request (AR) number, Subject, Correspondent(s), Due Date, Status, Deputy Minister Due Date, Assigned To.

  • Individuals: Alberta Public Service Employees.

  • Use: This directory provides organizational information for shared service delivery and planning purposes.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Strategy and Governance Division

  • Location: OME Unit.

  • Information maintained: May include identification number, Start time, Completion time, Email, Name, Last modified time, opinions/feedback on Branch recognition.

  • Individuals: Alberta Public Service Employees.

  • Use: This dataset provides team recognition information as part of the branch Recognition Program.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Strategy and Governance Division

  • Location: OME Unit.

  • Information maintained: May include division, branch, account number with text, profit center, payroll area, in-period payroll, for-period payroll, wage type long text, personnel number, debit amount, name of employee or applicant, credit amount, currency, wage type, co account assignment, number of posting, run, end of In-period, amount, order, Work Breakdown Structure (WBS) element, posting document, accrual posting.

  • Individuals: Alberta Public Service Employees.

  • Use: This directory provides organizational information for shared service delivery and planning purposes.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Strategy and Governance Division

  • Location: OME Unit.

  • Information maintained: May include department name, division, name, branch Name, Person Name, person employee identification number, person email address, reports to, item, Assignment date, completion date, next due date, compliance flag, approval Time, recruitment time.

  • Individuals: Alberta Public Service Employees.

  • Use: This directory provides organizational information for shared service delivery and planning purposes.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Strategy and Governance Division

  • Location: Strategy and Governance.

  • Information maintained: May include training category, task completion, skillset/training checklist item, supervisor name, new employee name.

  • Individuals: Alberta Public Service Employees.

  • Use: This directory provides organizational information for shared service delivery and planning purposes.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Strategy and Governance Division

  • Location: Strategy and Governance.

  • Information maintained: May include date time of front counter interaction, type of interaction (phone/in-person/email), program area involved, time duration, Government of Alberta (GoA) user that created the record, GoA user that modified the record.

  • Individuals: Alberta Public Service Employees.

  • Use: This directory provides organizational information for shared service delivery and planning purposes.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Strategy and Governance Division

  • Location: OME Unit.

  • Information maintained: May include import date, ministry, division, number, name, state, priority, opened, closed, resolved, short description, description, very important person (VIP), category, subcategory.

  • Individuals: Alberta Public Service Employees.

  • Use: This directory provides organizational information for shared service delivery and planning purposes.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Strategy and Governance Division

  • Location: Strategy and Governance.

  • Information maintained: May include emails and phone numbers not available on public websites.

  • Individuals: Chiefs, Councillors, Presidents.

  • Use: Information sharing with Indigenous organizations and communities.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Strategy and Governance Division

  • Location: Strategy and Governance.

  • Information maintained: May Include Government of Alberta (GoA) Employee Contact Information, work location.

  • Individuals: Alberta Public Service Employees.

  • Use: This directory provides organizational information for shared service delivery and planning purposes.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Strategy and Governance Division

  • Location: OME Unit.

  • Information maintained: May include identification number, start time, completion time, email, name, last modified time, general administrative services, public-facing client services, human resource services, contracts & procurement services, program-specific support services, finance services, geospatial services, survey feedback.

  • Individuals: Alberta Public Service Employees.

  • Use: This directory provides organizational information for shared service delivery and planning purposes.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Strategy and Governance Division

  • Location: OME Unit.

  • Information maintained: May include job requisition identification number, agency, division, branch, branch ONB, unit, unit ONB, application status set identification number, approved date, candidate progress, city, closed date, closed date (timestamp), cost center identification number, currently with approver first name, currently with approver last name, currently with approver system identification number, currently with user name, date created, date created (timestamp), period, job code, job code identification number, job role, job title, job type, last modified, last modified by, number of vacancies, pay grade, position employee group, position employee subgroup, position name, position number, status, step status, job code, last modified date, preferred start date, reason to recruit, recruitment type, requisition status, hiring manager first name, hiring manager last name, Talent Acquisition Services (TAS)/Executive search consultant first name, TAS/Executive search consultant last name.

  • Individuals: Alberta Public Service Employees.

  • Use: This directory provides organizational information for shared service delivery and planning purposes.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Strategy and Governance Division

  • Location: OME Unit.

  • Information maintained: May include title, report status, created, created by, reporting line, description, follow up actions taken, modified, modified by.

  • Individuals: Alberta Public Service Employees.

  • Use: This directory provides organizational information for shared service delivery and planning purposes.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Strategy and Governance Division

  • Location: Strategy and Governance.

  • Information maintained: May Include name, work email and phone number.

  • Individuals: Alberta Public Service Employees.

  • Use: Provides contact information for ROCs who provide Occupational Health Safety (OHS) advice and support to branch staff.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Office of the Chief Scientist

  • Location: Office of the Chief Scientist.

  • Information maintained: May include emails and phone numbers not available on public websites.

  • Individuals: Academics and Indigenous Elders that serve on EPA's advisory panels.

  • Use: To organize and facilitate advisory panel meetings and communicate with all panel members as needed.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Environmental Protection and Enhancement Act.

  • Division: Strategy and Governance Division

  • Location: OME Unit.

  • Information maintained: May include report date, total number of days in 1GX, ministry, current agent, employee number, current agent name, new since last report, past due / not due, past due aging, "days overdue (till due)", already overdue when submitted, document identification number, vendor invoice management (VIM) process status text, exception reason, obsolete reason, code text, payment block, approval status text, current role, current agent, current agent first name, current agent last name, document date, due date, start on, update date, posted on, accounting document number, vendor name, reference, gross invoice amount, document currency, purchasing document, mm invoice document no., requestor, requestor first name, requestor last name, channel text.

  • Individuals: Alberta Public Service Employees.

  • Use: This directory provides organizational information for shared service delivery and planning purposes.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Strategy and Governance Division

  • Location: Strategy and Governance.

  • Information maintained: May include names, work locations, work status, employee number, classification, email address.

  • Individuals: Alberta Public Service Employees.

  • Use: Contacts of department employees for facility emergency use.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Strategy and Governance Division

  • Location: Strategy and Governance.

  • Information maintained: May Include names and work locations.

  • Individuals: Alberta Public Service Employees.

  • Use: Provides information of Workplace Managers in Government of Alberta (GoA) facilities around the province.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

Forestry and Parks (FP)

Personal information bank

  • Division: Parks Division

  • Location: Visitor Experience and Business Supports Branch.

  • Information maintained: May include name, mailing address, email, phone number and social media account handles.

  • Individuals: Program participants.

  • Use: To track applications and correspond with program participants.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Parks Division

  • Location: Planning and Strategic Initiatives.

  • Information maintained: May include name, email address, phone number.

  • Individuals: Businesses or organizations who are key divisional stakeholders pertinent to Alberta Parks.

  • Use: To be able to notify and engage with key stakeholders on park initiatives.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Parks Division

  • Location: Visitor Experience and Business Supports Branch, Visitor Experience.

  • Information maintained: May include name, mailing address, email, phone number, occupation, clothing sizes and if their role includes driving a Government of Alberta (GoA) Vehicle: drivers license and driver’s abstract.

  • Individuals: Individuals who are registered as volunteers in the Alberta Parks system.

  • Use: To track applications and correspond with program participants.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Forestry Division

  • Location: Reforestation, Inventory, and Biometrics.

  • Information maintained: May include name and email address from emails sent to ARIS database (both submissions and extract requests).

  • Individuals: Individuals that have had a successful transfer to or extract from ARIS since 1999.

  • Use: Backup for information being submitted to ARIS database.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Timber Management Regulation.

  • Division: Forestry Division

  • Location: Reforestation, Inventory, and Biometrics.

  • Information maintained: May include name, email, and company name, gathered to create Government of Alberta account to access site.

  • Individuals: Individuals that are employed by timber disposition holders, or doing work for timber disposition holders that submit to ARIS database.

  • Use: To provide access to ARIS Industry User Manual, and ARIS related documents (Grid, Forest Management Unit (FMU) changes) to facilitate annual submissions to ARIS.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Forestry Division

  • Location: Reforestation, Inventory, and Biometrics.

  • Information maintained: May include name (First & Last Name), grade, and certification level.

  • Individuals: Individuals who are certified AVI interpreters.

  • Use: To maintain a record of all certified AVI interpreters in the province.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Parks Division

  • Location: Visitor Experience and Business Supports Branch, Visitor Experience.

  • Information maintained: May include name, email address, *optional/depending on purchase phone number, licence plate(s), reservation history -- User Accounts.

  • Individuals: Individuals who have an account and/or who purchase an experience or camping reservation through the platform.

  • Use: To support sale of tours, tickets, memberships, facility bookings and camping reservations.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Lands Division

  • Location: Environmental Enforcement Branch

  • Information maintained: May include contact information of complainants, witnesses, suspects and offenders and the associated investigations, convictions, as well as the work contact info for Government of Alberta employees who are authorized users of the ENFOR system.

  • Individuals: Individuals who have reported events, been reported to, been investigated or have been issued an enforcement action by a conservation officers.

  • Use: To record and track the status of investigations enforcement actions issued, conviction outcomes and noteworthy events reported (such as wildlife complaints, patrols, and searches for missing persons).

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Parks Division

  • Location: Visitor Experience and Business Supports Branch, Parks Business Agreements.

  • Information maintained: May include name, mailing address, email, and phone number.

  • Individuals: Individuals or companies who are contracted to operate campgrounds and other facilities in Alberta Parks.

  • Use: For contract management, tracking, and reporting.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Forestry Division

  • Location: Wildfire Management Branch.

  • Information maintained: May include name, home address, age, gender, identifying number, health information including weight and physical activity readiness questionnaire status, and wage garnishing information. Business telephone number and address are also collected for contractors.

  • Individuals: Individuals involved in wildland fire operations.

  • Use: For wildland firefighting operations and reporting to the Canadian Revenue Agency.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Forestry Division

  • Location: Forestry Field Operations Branch.

  • Information maintained: May include company/individual name, address, dispositions numbers, penalties, waivers, assessments, waivers, and warnings.

  • Individuals: Companies and/or individual business operators.

  • Use: To track enforcement action.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c); Timber Management Regulation; Forests Act.

  • Division: Forestry Division

  • Location: Timber Production and Audit.

  • Information maintained: May include name and business contact information.

  • Individuals: Individuals who have requested and are granted access to FOREST application; individuals who have submission access to report timber production data as required by legislation.

  • Use: Individuals who, on behalf of a timber disposition holder, can access their respective companies' timber production and revenue information; Forest Area individuals who also access the application to validate the same information.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Forestry Division

  • Location: Hinton Training Centre.

  • Information maintained: May include name, address, phone number, employee number, FIRES number.

  • Individuals: Individuals booking accommodations at the Hinton Training Centre.

  • Use: For accommodations at the Hinton Training Centre.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Forestry Division

  • Location: Hinton Training Centre.

  • Information maintained: May include name, identifying number, employer, email address, training records.

  • Individuals: Individuals accessing Forestry Division’s online training.

  • Use: For forestry/wildfire training and compliance training verification.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Parks Division

  • Location: Visitor Experience and Business Supports Branch, Visitor Experience.

  • Information maintained: May include name, email address, *phone number (*optional), licence plate(s) linked to specific purchase Order ID -- No User Accounts.

  • Individuals: Individuals who purchase a Kananaskis Conservation Pass online or who are eligible applicants for an exemption.

  • Use: To support sale and exemptions for Kananaskis Conservation Pass compliance.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Forestry Division

  • Location: Forest Tenure, Trade, & Economics Section.

  • Information maintained: May include first name, last name, address, email.

  • Individuals: Individuals who have submitted applications for a personal use forest products permit.

  • Use: To review applications for timber permits submitted by members of the public for personal use of forest products including firewood cutting. Details are automatically reviewed to ensure applicant does not have an active permit issued within the last 30 days.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Parks Division

  • Location: Visitor Experience and Business Supports Branch, Visitor Experience.

  • Information maintained: May include name, email address, *optional/depending on purchase phone number, licence plate(s), reservation history -- User Accounts.

  • Individuals: Individuals who have an account and/or who purchase a camping reservation through the platform.

  • Use: To support sale of camping reservations prior to February 2024.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Forestry Division

  • Location: Timber Production and Audit.

  • Information maintained: May include name, home and/or business contact information, fees paid, banking information, correspondence and copies of program results including certificates/permits where issued.

  • Individuals: Individuals who have submitted applications to complete scaling permit program including individuals acting on behalf of an applicant.

  • Use: To process scaling permit program applicants, to assign unique identifiers to successful permit recipients and to maintain a record of all permitted scalers in the province.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c); Forests Act..

  • Division: Forestry Division

  • Location: Forest Stewardship and Trade Branch.

  • Information maintained: May include company or personal name, home and business contact information (email, address, phone).

  • Individuals: May include individuals who have submitted requests under Alberta Forest Genetic Resource Management and Conservation Standards.

  • Use: To review applications for Registration Requests for Stream 1 and 2 Material, Request for Seed and Vegetative Materials Withdrawal and Transportation Form.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Forestry Division

  • Location: Reforestation, Inventory, and Biometrics.

  • Information maintained: May include name, email, and company stakeholder code associated with regulatory data submissions as per the Spatial Data Directives.

  • Individuals: Individuals acting on behalf of a timber stakeholder who have submitted regulatory data as per the Spatial Data Directives, in compliance of Timber Management Regulation 105.

  • Use: To process, record and track the progress of regulatory submission as per the Spatial Data Directives, in compliance of Timber Management Regulation 105.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Lands Division

  • Location: Environmental Enforcement Branch.

  • Information maintained: May include employee work and personal contact information and general detail of where past/current employees work and who supervised them.

  • Individuals: Government of Alberta employees.

  • Use: To administer the database and to report to the Peace Officer Program during professional standards checks of peace officers.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

Government of Alberta-Wide

Personal information bank

  • Division: All Ministries

  • Location: Various public bodies within the Government of Alberta (GoA), all Corporate Planning, Capital Planning, Accounting, and Finance Operations/Services branches throughout the GoA.

  • Information maintained: May include name, organizational unit, mailing address, telephone numbers, employee number, classification/occupation, kilometers travelled, purpose of travel, other expenses claimed, banking information, credit card information.

  • Individuals: GoA employees and non-public employees (i.e. contracted staff), job applicants, and grant applicants submitting a personal expense claim.

  • Use: To process and track expense claims.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: All Ministries

  • Location: Various public bodies within the Government of Alberta (GoA), and Corporate Planning, Capital Planning, Accounting, and Finance Operations/Services branches throughout the GoA.

  • Information maintained: May include name, contact information, social insurance number, contract vendor identifier, banking information, fee amount or grant amount.

  • Individuals: Individuals/vendors who are under contract or agreement to provide products or services to the Government of Alberta, grant recipients.

  • Use: To manage the contract or agreement arrangements or payments upon delivery of products or services, or fulfillment of agreement. To provide grant recipients grant payments.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (a) and (c), Financial Administration Act.

  • Division: All Ministries

  • Location: Various offices of the Public Service Commission, and all public bodies within the Government of Alberta (GoA).

  • Information maintained: May include name, date of birth, gender, social insurance number, home and office address, telephone and fax number, email address, employee identification number, salary, classification, benefits, job application and resume, employment history, education, course and certification, professional memberships, position and job information, performance appraisals, employee relations information, attendance records, training records, leave entitlement, marital status, work permit information, remuneration payment information, compensation and deductions, personal bank account information, health care number, language, job mobility, and other personal information related to employment. May also include spouse/partner and/or dependant’s names and dates of birth, and emergency contact information.

  • Individuals: GoA employees, GoA job applicants, GoA vendors.

  • Use: Human Resource Management, Financial Management, Contract Management.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Public Service Act.

  • Division: All Ministries

  • Location: Various Corporate Planning, Capital Planning, Accounting, and Finance Operations/Services branches throughout the Government of Alberta (GoA).

  • Information maintained: May include name, contact information, signatures, banking information, financial information, and amount(s) paid or outstanding.

  • Individuals: Individuals/organizations who pay or owe money to the GoA and GoA employees with financial management responsibilities.

  • Use: To collect outstanding revenue or repay overpayments.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Income and Employment Supports Act, Assured Income for the Severely Handicapped General Regulation, Applications and Appeals Regulation, Financial Administration Act.

  • Division: All Ministries

  • Location: Various public bodies within the Government of Alberta (GoA).

  • Information maintained: May include name, address, telephone numbers, e-mail addresses and other personal information included by the originator within the content of the correspondence.

  • Individuals: GoA employees; individuals requesting information or a response from the Premier, a Member of the Legislative Assembly or a public body senior executive within the GoA; Panel Board members appointed by Deputy Ministers.

  • Use: To manage receipt of and responses to correspondence, inquiries, briefings, client calls, speaking engagements. Disseminate information to stakeholders.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: All Ministries

  • Location: Various public bodies within the Government of Alberta (GoA).

  • Information maintained: May include name, age, address, phone number, and/or place of business.

  • Individuals: GoA staff, elected officials, and/or private citizens appointed or delegated by the Minister.

  • Use: To manage the review, notification, and acceptance of individuals to responsibilities associated with authority assigned by the Minister.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: All Ministries

  • Location: All public bodies within the Government of Alberta (GoA).

  • Information maintained: May include name, business contact information, and position title.

  • Individuals: GoA employees and non-public employees (i.e. contracted staff).

  • Use: To direct calls, visitors, and mail to appropriate staff.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: All Ministries

  • Location: Portfolio Teams, various Offices of the Public Service Commission, and all public bodies within the Government of Alberta (GoA).

  • Information maintained: May include name, date of birth, gender, social insurance number, home and office addresses, telephone and fax numbers, employment authorization, email address, employee identification number, resume/application for employment, official oath, education, employment history, appointment records, performance appraisals, employee relations, attendance records, pay and benefits information, staff development and training, learning accounts, occupational health and safety, employee assistance, medical board records, health and life insurance records, employee conflict of interest disclosure statements, grievances, recognition awards, job classification, professional association memberships and certifications, parking/building passes, security clearance, employee authentication log-on and other personal data related to employment. May also include spouse/partner and/or dependant’s names and dates of birth, and emergency contact information.

  • Individuals: GoA employees, their spouse/partner, dependant(s), and emergency contact(s).

  • Use: Record the employee's work history and payroll/benefit transactions.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Public Service Act.

  • Division: All Ministries

  • Location: Talent Acquisition Services (TAS), Portfolio 1 unit, TAS Portfolio 2 unit, TAS Service Enhancement unit, Executive Search unit, Public Service Commission, and hiring public bodies within the Government of Alberta.

  • Information maintained: May include name, home and office addresses, email address, telephone numbers, application form, resume, references, samples of work, job advertisement, screening and evaluation results, and appointment of successful candidate. Information is kept in the candidate's profile until the profile becomes inactive.

  • Individuals: Applicants for executive and non-executive level Alberta Public Service jobs.

  • Use: Document the hiring process and provide statistical data and process applicant job applications.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Public Service Act.

  • Division: All Ministries

  • Location: Corporate Services, Accommodations Team, Public Service Commission; various Finance Operations/Services branches throughout the Government of Alberta (GoA).

  • Information maintained: May include employee name, business address, stall number, vehicle make and model, vehicle registration information, license plate number.

  • Individuals: GoA employees with parking privileges.

  • Use: To manage parking access.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: All Ministries

  • Location: Various public bodies within the Government of Alberta (GoA).

  • Information maintained: May include name, position, title, contact information and information about affiliated organization/agency.

  • Individuals: GoA employees, individuals/organizations receiving or generating correspondence, information or publications relating to programs or services delivered by the public body.

  • Use: To disseminate information or publications to interested individuals/organizations or to individuals participating in consultations or government programs, to direct calls, visitors, and mail to appropriate staff, and for reference during program and service delivery.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

Immigration and Multiculturalism (IM)

Personal information bank

  • Division: Immigration Division

  • Location: Alberta Advantage Immigration Program.

  • Information maintained: May include name, home and business contact information, education, fees paid, banking information, correspondence, and copies of requested records.

  • Individuals: Individuals who apply to the Alberta Advantage Immigration Program.

  • Use: To process, track and report on the applications of eligible individuals to apply to this program as a path to working and living in Alberta permanently. The Program nominates people for permanent residence in Alberta. Nominees must have skills and abilities to fill job shortages in Alberta and be able to provide for their families.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Newcomer & Multicultural Supports Division

  • Location: Multiculturalism & Anti-Racism Branch.

  • Information maintained: May include name, personal contact information, expenses and honouraria claimed.

  • Individuals: Individuals members of the Alberta Anti-Racism Advisory Council.

  • Use: To process, track and report on council expenses for financial and budget management purposes.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Newcomer & Multicultural Supports Division

  • Location: Multiculturalism & Anti-Racism Branch.

  • Information maintained: May include name, personal contact information, expenses and honouraria claimed.

  • Individuals: Individuals members of the Alberta Black Advisory Council.

  • Use: To process, track and report on council expenses for financial and budget management purposes.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Newcomer & Multicultural Supports Division

  • Location: Newcomer Integration Branch.

  • Information maintained: May include name, business contact information, grant amount.

  • Individuals: Individuals or groups that apply to receive grant funding to support career mentorship opportunities.

  • Use: To process, track and report on grant funding to support career mentorship opportunities that will enhance the labour market attachment of immigrants. (Most of these projects are three years in duration.)

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Newcomer & Multicultural Supports Division

  • Location: Newcomer Integration Branch.

  • Information maintained: May include name, business contact information, grant amount.

  • Individuals: Groups that apply to receive grant funding to assist newcomers living and working in Alberta.

  • Use: To process, track and report on grant funding to assist newcomers living and working in Alberta.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Newcomer & Multicultural Supports Division

  • Location: Anti-Racism Grant Program.

  • Information maintained: May include name, business contact information, grant agreement and amount, banking information.

  • Individuals: Groups that apply to receive grant funding for eligible anti-racism initiatives.

  • Use: To process, track and report on results of Anti-Racism Grant funding to educate Albertans on racism, and the impacts of racism faced by Indigenous and racialized groups; and enables community organizations to develop their ability to support anti-racism projects.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Newcomer & Multicultural Supports Division

  • Location: Multiculturalism & Anti-Racism Branch.

  • Information maintained: May include name, business contact information, grant agreement and amount, banking information.

  • Individuals: Groups that apply to receive grant funding for eligible ethnocultural initiatives.

  • Use: The Ethnocultural Grant will focus on multiculturalism activities and initiatives and will support community organizations to implement initiatives that build diverse, inclusive, and welcoming multicultural communities to help ensure that people from diverse ethnocultural and Indigenous backgrounds want to live and work in Alberta.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Deputy Minister’s Office

  • Location: Corporate Planning & Services Branch.

  • Information maintained: May include employee name, division, branch, office location, classification, work arrangement, hybrid work schedule, identification of front-line employees.

  • Individuals: Department employees who must be accounted for during an emergency or other disruptive event.

  • Use: To provide timely and accurate information on the work location of employees during an emergency or disruptive event to ensure all employees are accounted for and provided appropriate supports.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Finance Division

  • Location: Financial Reporting and Operations Unit.

  • Information maintained: May include employee names, professional designation identifications (IDs), salaries, and classification.

  • Individuals: Employees of the department.

  • Use: To calculate and manage manpower and training costs in support of department budget planning and management. Professional designation IDs are included in the forecast report to project professional dues.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Newcomer & Multicultural Supports Division

  • Location: Newcomer Integration Branch.

  • Information maintained: May include name, business contact information, grant amount.

  • Individuals: Groups that apply to receive grant funding to assist internationally trained individuals with labour market integration.

  • Use: To process, track and report on grant funding to provide supports for internationally trained professionals to increase their job finding opportunities.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Immigration Division

  • Location: International Qualifications & Assessment Service.

  • Information maintained: May include name, contact information, identity documentation, educational credentials, fees paid.

  • Individuals: Individuals who have requested assessment of their international qualifications.

  • Use: Interface to enter, assess, organize, maintain, and search information pertaining to international qualification assessments. In addition, IQAS provides the functionality to produce both pre-defined and ad-hoc management reports.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Newcomer & Multicultural Supports Division

  • Location: Newcomer Integration Branch and Multiculturalism & Anti-Racism Branch.

  • Information maintained: May include name, personal contact information, country of birth, information on personal or professional achievements as they pertain to the award category, letters of reference.

  • Individuals: Individuals nominated for an award and their nominators.

  • Use: To track and assess nominations for the awards.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Newcomer & Multicultural Supports Division

  • Location: Multiculturalism & Anti-Racism Branch.

  • Information maintained: May include name, personal contact information, expenses and honouraria claimed.

  • Individuals: Individuals members of the Premier’s Council on Multiculturalism.

  • Use: To process, track and report on council expenses for financial and budget management purposes.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c)

  • Division: Newcomer & Multicultural Supports Division

  • Location: Newcomer Integration Branch.

  • Information maintained: May include name, business contact information, grant amount provided.

  • Individuals: Groups that apply to receive grant funding to assist Ukrainian newcomers with settlement and pre-arrival supports and services.

  • Use: Immigration and Multiculturalism is the lead ministry in the Ukraine response and provides coordination and reporting support with other ministries. Additionally, IM provides direct supports that fall within its areas of responsibility, such as settlement and pre-arrival supports.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

Indigenous Relations (IR)

Personal information bank

  • Division: Indigenous Women’s Initiatives

  • Location: Indigenous Women’s Initiatives.

  • Information maintained: May include name, address, telephone numbers, email address, contract, or grant amount.

  • Individuals: Applicants, Interns, and community placement organizations.

  • Use: To administer the program.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: First Nations and Metis Relations

  • Location: Metis Settlements Appeal Tribunal Office.

  • Information maintained: Materials and evidence of activities related to appeals filed before the Métis Settlements Appeals Tribunal. May include information such as name, mailing address, telephone numbers, fax number and other personal identifiable information gathered during the course of an appeal, and any decisions communicated.

  • Individuals: Appellants, respondents, and other parties involved in appeals. May include settlement members, settlement councillors, and other stakeholders.

  • Use: To contact parties, facilitate investigation into each appeal, and obtain documents from other entities, such as the Metis Settlements Land Registry, and Settlement Councils.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and 33(c), Métis Settlements Act.

  • Division: First Nations and Metis Relations

  • Location: Metis Settlements Land Registry (MSLR).

  • Information maintained: May include name, address, telephone numbers, fax numbers and email addresses of Metis Settlement members resident on one of the eight Metis Settlements in Alberta. May also include approved applications, existing lease, rights and interests of occupants and notices of cancellation of land and membership of individual Metis Settlement members.

  • Individuals: Members of Metis Settlements, individuals applying for membership and other holders of interests in the specific Metis Settlement area.

  • Use: To provide historical information to the Registrar of the Metis Settlements Land Registry to facilitate land management processes.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and 33(c), Métis Settlements Act.

  • Division: Indigenous Women’s Initiatives

  • Location: Indigenous Women’s Initiatives.

  • Information maintained: May include name, organizational unit, mailing address, telephone number, fax number, employee number, classification/occupation, kilometers travelled, purpose of travel, and the associated costs.

  • Individuals: Council members (non-employees) and Elders submitting personal expense claims and remuneration claims.

  • Use: To process expense and remuneration claims.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

Infrastructure (INFRA)

Personal information bank

  • Division: Properties Division

  • Location: Inventory Section - Asset Management Branch, Properties Division.

  • Information maintained: May include name, address, telephone number, e-mail address, employee numbers.

  • Individuals: Infrastructure/Government of Alberta employees who are the contacts for activities within a building. Contractors (individual within an organization) responsible for the maintenance of a building. Private sector individuals providing a service for a building. List of parking allocations for government lots.

  • Use: To provide quick reference to locate the individual responsible for a specific role within a building. Provide for the allocation and collection of parking revenues.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Properties Division

  • Location: Leasing - Realty Services Branch, Properties Division.

  • Information maintained: May include lease manager name, project manager name and lease officer name.

  • Individuals: Property managers, leasing officers and administrators.

  • Use: To track leasing contracts from beginning to end, supports the actions related to leasing (new, renew, amend, terminate space, and manage lease budget and forecast).

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: All Division

  • Location: All divisions.

  • Information maintained: May include employee name, email address and employee identification number. Vendor information including name, contact information, telephone number, resumes and vendor proposal evaluation information.

  • Individuals: Infrastructure employees, vendors, and private sector individuals.

  • Use: To conduct vendor proposal evaluations and to obtain approvals to post opportunities and award procurements.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: All Division

  • Location: Infrastructure – All Divisions.

  • Information maintained: Vendor Information which may include contact name and e-mail address.

  • Individuals: Vendors.

  • Use: To maintain a list of vendors pre-qualified for potential Infrastructure opportunities.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c),

  • Division: Properties Division

  • Location: Property Management Branch, Properties Division.

  • Information maintained: May include name, e-mail address, phone number.

  • Individuals: Government employees and private contractors.

  • Use: To request maintenance work and view assigned resources.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

Jobs, Economy and Trade (JET)

Personal information bank

  • Division: Safe, Fair and Healthy Workplaces

  • Location: Partnerships in Injury Reduction/Strategic Evidence and Action.

  • Information maintained: May include name, address, telephone numbers, email, may contain birth date and gender, external audit result.

  • Individuals: May be any employer in Alberta.

  • Use: To determine eligibility for employer to receive Certificate of Recognition.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Safe, Fair and Healthy Workplaces

  • Location: Partnership in Injury/Strategic Evidence and Action.

  • Information maintained: May include name, address, telephone numbers, banking information, email address, contract, or grant amount.

  • Individuals: Individuals/Vendors who are under contract or agreement to provide products or services to JET, or to receive funds via a granting process through JET.

  • Use: To manage the contract or agreement arrangements of payments upon delivery of products or services or fulfillment of agreement.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Economic Strategies and Investment

  • Location: Industry Policy/Industry Relations.

  • Information maintained: May include name, address, telephone numbers, banking information, email address, contract, or grant amount.

  • Individuals: Individuals/Vendors who are under contract or agreement to provide products or services to JET, or to receive funds via a granting process through JET.

  • Use: To manage the contract or agreement arrangements of payments upon delivery of products or services or fulfillment of agreement.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Labour and Workforce Strategies

  • Location: Labour and Workforce Strategies Division, Training and Employment Services.

  • Information maintained: May include first name, middle name, last name, job title, email and phone numbers of employer applicant contact person, application correspondences with contact person, date of birth, address, job offer letter, paystubs, salary, employment start and end date of job, demographic information (status in Canada, prior employment status, highest level of education completed, designated group, training information that individual received as a result of grant).

  • Individuals: Individuals who have applied on behalf of their organization (employer or non-profit. Individuals employed by Employer applicants to the Alberta Jobs Now program (employer applicant submitted person information of employees and attested to having employee permission.) GoA employees or contractors who are authorized users of the Alberta Jobs Now Program.

  • Use: Information was collected for the purposes of determining eligibility for the Alberta Jobs Now Program; to assist in administering the Alberta Jobs Now Program; and to monitor, assess, and evaluate the Alberta Jobs Now Program and other provincial and federal programs.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Safe, Fair and Healthy Workplaces

  • Location: Complaint Resolution, ES Program Services, Director (Registrar) of Appeals, Business Integration.

  • Information maintained: May include name, address, telephone numbers, email, birth date and gender, temporary foreign worker status.

  • Individuals: May be any employee in Alberta.

  • Use: Any employment standards issues/concerns filed by the complainant.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Labour and Workforce Strategies

  • Location: Labour and Workforce Strategies Division, Workplace Policy and Legislation Branch.

  • Information maintained: May include name, email address, age, type of labour organization (union, association, union organization or labour lawyer), name of organization, individual's role at worksite, number of staff employed, economic sector, location, worker union status.

  • Individuals: Online survey participants (own behalf), employers, association representatives, union workers and non-union employees, lobby groups and lawyers/law firms.

  • Use: Public engagement to inform policy decisions and changes to workplace legislation (JET Acts, Regulations and Codes).

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Economic Development and Business Supports

  • Location: Business and Industry Supports.

  • Information maintained: May include signed law disclosure forms (program and law enforcement) for the Small and Medium Enterprise Relaunch Grant (SMERG) applicants that were referred to law enforcement as part of anti-fraud efforts.

  • Individuals: Applicants to the program include sole proprietors, partnerships, non-profits, cooperatives, corporations, and societies.

  • Use: Selected files were sent to law enforcement and required signature to approve disclosure.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Economic Development and Business Supports

  • Location: Business and Industry Supports.

  • Information maintained: May include name, business contact information, bank account information, revenue information, correspondence and copies of requested records including tax records and bank statements.

  • Individuals: Applicants to the program include sole proprietors, partnerships, non-profits, cooperatives, corporations, and societies.

  • Use: To process applications for grant funds, and to ensure eligibility under the program guidelines.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Child Care Strategy and Policy

  • Location: Child Care Delivery Branches.

  • Information maintained: May include name, address, telephone numbers, banking information, email address, contract, or grant information.

  • Individuals: Individuals/Vendors who are under contract or agreement to provide products or services to JET, or to receive funds via a granting process through JET.

  • Use: To manage the contract or agreement arrangements of payments upon delivery of products or services or fulfillment of agreement.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Labour and Workforce Strategies

  • Location: Labour and Workforce Strategies Division, Agreements and Analytics Unit.

  • Information maintained: May include name, date of birth, social insurance number, home address, phone number, number of dependents, marital status, gender, ethnicity, Indigenous status, disability status, program taken, program completion status, employment status pre and post program completion.

  • Individuals: Individuals who have started a skills development training intervention funded either by the Labour Market Transfer Agreement or the Workforce Development Agreement.

  • Use: Data is transferred to Employment and Social Development Canada on a quarterly basis, and forms part of the terms of the Canada-Alberta Labour Market Development Agreement and the Workforce Development Agreement. Data is also used for internal program monitoring and evaluation.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Labour and Workforce Strategies

  • Location: Labour and Workforce Strategies Division, Mediation Services.

  • Information maintained: May include name, business contact information, which includes business address, telephone number and mobile number.

  • Individuals: Individuals who have applied for mediation or for the appointment of a grievance arbitrator.

  • Use: To contact and communicate electronically with applicants for the appointment of a mediator or for the appointment of a grievance arbitrator.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Economic Development and Business Supports

  • Location: Regional and Northern Economic Development, Northern Development Supports Unit Offices.

  • Information maintained: May include name, address, telephone numbers, email address and bursary amount.

  • Individuals: Individuals who are applicants and potential recipients of funding from the Northern Alberta Development Bursary program streams.

  • Use: To manage the bursary applications process and payments.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Safe, Fair and Healthy Workplaces

  • Location: OHS Inspections/Investigations, Business Integration.

  • Information maintained: May include name, business title, address, telephone numbers and email.

  • Individuals: The employer contact involved in an inspection/investigation.

  • Use: Collaborate in an inspection/investigation.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Child Care Strategy and Policy

  • Location: Child Care Delivery Branches.

  • Information maintained: May include name, address, telephone numbers, banking information, email address, contract, or grant information.

  • Individuals: Individuals/Vendors who are under contract or agreement to provide products or services to JET, or to receive funds via a granting process through JET.

  • Use: To manage the contract or agreement arrangements of payments upon delivery of products or services or fulfillment of agreement.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Economic Development and Business Supports

  • Location: Business and Industry Supports.

  • Information maintained: May include business name and contact information, municipality name, financial statements, business plans, revenue information, project invoices, correspondence, and copies of requested documents.

  • Individuals: Applicants to programs include municipalities, not-for-profit partnerships, non-profits corporations, cooperatives, post-secondary institutions, Chambers of Commerce, and societies.

  • Use: To process applications for grant funds, and to ensure eligibility under the program guidelines.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Safe, Fair and Healthy Workplaces

  • Location: OHS Inspections, Investigations, Complaint Resolution, Business Integration.

  • Information maintained: May include name, address, telephone numbers, email, may contain birth date and gender.

  • Individuals: May be any employee/employer in Alberta.

  • Use: Allow employer/employee to file an ES complaint, appeal, apply for ES permit/variance and/or (OHS) certificate/acceptance/approval, report a potential serious incident, mining incident, and submit asbestos notification.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Labour and Workforce Strategies

  • Location: Labour and Workforce Strategies Division, Training and Employment Services.

  • Information maintained: May include first name, middle name, last name, date of birth, Social Insurance Number (SIN), status in Canada, job title, prior address to moving to Alberta, move date to Alberta, current address, name of employer, copy of 2024 Notice of Assessment tax document, banking information. Copy of driver's licence or Alberta identification. Supporting documents proving prior address to Alberta, supporting documents proving work hours and job title and employment information or if individual is self employed, documents supporting Alberta operations of their business. Correspondences about the application with the applicant.

  • Individuals: Individual applicants applying for funds from the Alberta is Moving Bonus Program. GoA employees or contractors who are authorized users of the Moving Bonus CRM.

  • Use: Information is collected for the purposes of determining program eligibility; to assist in administering the Alberta is Calling Attraction Bonus Program; and to monitor, assess, and evaluate the Alberta is Calling Attraction Bonus Program.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Labour and Workforce Strategies

  • Location: Labour and Workforce Strategies Division, Agreements and Analytics Unit.

  • Information maintained: May include name, date of birth, social insurance number, home address, phone number, email, gender, employment insurance (EI) benefit start and end dates, EI claim status.

  • Individuals: Individuals that have filed a new EI claim in Alberta.

  • Use: Data is used by Alberta contracted training providers to contact new EI claimants to offer available employment related training programs and services.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Economic Development and Business Supports

  • Location: Business and Industry Supports.

  • Information maintained: May include business name and contact information, financial statements, business plans, revenue information, shareholder registry including Shareholder’s name, address, investment information and Social Insurance Number, correspondence, and copies of requested documents.

  • Individuals: Registrants of the program include corporations, partnerships, and any parties authorized to act on behalf of the registrant, as well as the corporate and individual investors of registered entities for the program.

  • Use: To process applications for program registration, tax credit requests, and annual reports while ensuring obligations are met under the Investing in a Diversified Alberta Economy Act, Alberta Investor Tax Credit Regulation, and program guidelines.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Safe, Fair and Healthy Workplaces

  • Location: Complaint Resolution, ES Program Services, Director (Registrar) of Appeals, Business Integration.

  • Information maintained: May include name, address, telephone numbers, email, may contain birth date and gender, citizenship, source country, temporary foreign work permit, may contain alternate contact information including name, address, phone number and email.

  • Individuals: Any temporary foreign worker and their representative, employer, and non-government agency in Alberta.

  • Use: Assist the temporary foreign worker in addressing their issues/concerns relating to workplaces or refer them to appropriate agencies.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Labour and Workforce Strategies

  • Location: Labour and Workforce Strategies Division, Training and Employment Services.

  • Information maintained: May include program participant information including name, date of birth, marital status, resident status in Canada, identity factors, social insurance number, address, contact information, education history, employment history.

  • Individuals: Individuals who will receive employment and/or training services as participants in Training for Work programming.

  • Use: To assess the eligibility for programming and to track the progress of participants through services which allows for payment to service providers for services rendered. Participant data also allows for program evaluation and reporting as required by the federal Labour Market Transfer Agreements which fund the program.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Safe, Fair and Healthy Workplaces

  • Location: OHS Inspections/Investigations.

  • Information maintained: May include name, address, telephone numbers, email, birth date and gender, temporary foreign worker status, occupation, may contain information on next of kin (name, relationship, phone numbers, address).

  • Individuals: Any workers in Alberta involved in an incident and their next of kin if appropriate.

  • Use: Investigation of OHS reportable incidents working in conjunction with Justice.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Labour and Workforce Strategies

  • Location: Labour and Workforce Strategies Division, Training and Employment Services.

  • Information maintained: May include program participant information including name, date of birth, resident status in Canada, identity factors, social insurance number, address, contact information, employment history. Participant data is housed in a secure electronic tracking system.

  • Individuals: Individuals who will receive employment and/or training services as participants in projects funded under the Workforce Strategies Grant.

  • Use: To assess the eligibility for programming and to allow for internal program evaluation and reporting.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Safe, Fair and Healthy Workplaces

  • Location: Occupational Health and Safety (OHS) Inspections/Investigations, Business Integration.

  • Information maintained: May include name and role: may contain name of the union.

  • Individuals: Any member of a workplace health and safety committee involved in an inspection/investigation.

  • Use: Collaborate in an inspection/investigation.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

Justice (JUS)

Personal information bank

  • Division: Corporate Services

  • Location: Financial Services.

  • Information maintained: May include name, position title, employee number, business mailing address and amount of the Accountable Advance.

  • Individuals: Type A advances are issued to department staff whose duties dictate frequent periods of travel throughout the fiscal year.

  • Use: To keep a current record of advance payments to individuals and monitor use of the funds.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (a) and (c), Subsistence, Travel and Moving Expenses Regulation under the Public Service Act, Treasury Board Directive 09/82 Accountable Advances to Employee Directive.

  • Division: Alberta Crown Prosecution Services

  • Location: Justice, Advanced Projects and Traffic Office, SafeRoads Alberta.

  • Information maintained: May include name, address, phone number, operator licence information, vehicle information, agency, or company name, investigating officer name, police file number, fine payment transactions, fee payment transactions and document submission.

  • Individuals: Individuals involved in immediate roadside sanction administrative penalties, and/or who were issued an impaired Notice of Administrative Penalty, or vehicle seizures (driver, registered owner, witness), and/or received a Seizure Notice (driver and registered owner); law enforcement officers involved in issuing immediate roadside sanction administrative penalties or vehicle seizures; individuals requesting SafeRoads Alberta services (including individuals acting on behalf of an applicant such as an agent or counsel); and Government of Alberta employees associated with service delivery who are authorized users of the APIS application.

  • Use: To enforce and maintain a record of all administrative penalties, to process, record and track the progress and delivery of services under Provincial Administrative Penalties Act (PAPA), to maintain a record of all processed requests and to compile statistics. To process, record, track, coordinate and facilitate the delivery of the SafeRoads Alberta program.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (a) and (c), Traffic Safety Act.

  • Division: Strategy, Support and Integrated Initiatives (SSII) Division

  • Location: Alberta Chief Firearms Office.

  • Information maintained: May include for individuals: name, date of birth, Possession & Acquisition Licence (PAL) number, address, phone number, investigation report, revoke/refusal notice, mental health documentation. For businesses/ ranges and clubs: Business/range Name, Firearms Business licence application, range application, Business Licence Number, address, phone number, employee and executive list, investigation reports, inspection report with pictures, municipal business licence, incorporation or registration documents, land use agreements for Ranges.

  • Individuals: Individuals whose firearms licence is under review for eligibility. Business, ranges/clubs that have are applied for a business firearms licence or range/club approval.

  • Use: Personal information of individuals is used to assess eligibility of individuals for and to make statutory decisions about firearms licences. Personal information of businesses is used to assess eligibility for and make statutory decisions about business firearms licence eligibility. Personal information of firearms ranges and firearms clubs is used to assess eligibility and make statutory decisions about firearms ranges and clubs. This PIB maintains a record of the above assessments/ decisions.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (c).

  • Division: Strategy, Support and Integrated Initiatives (SSII) Division

  • Location: Community Safety Initiatives, Justice Supports and Modernization, Information Management Technologies and Research.

  • Information maintained: May include name, Offender Records and Correctional Administration (ORCA) number number), date of birth, docket number, location, application status, admission status, health needs, custody status, program status, court dates, service referral dates, service referral type, service referral agency, drug test date, drug test results.

  • Individuals: Individuals who apply to or are admitted into Alberta’s drug treatment courts.

  • Use: This record is used to compile data for the evaluation and the drug treatment court program which examines outcomes and efficacy of the initiative.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (a) and (c), Criminal Code of Canada, Corrections Act.

  • Division: Alberta Crown Prosecution Services

  • Location: Appeals and Specialized Prosecutions Office.

  • Information maintained: May include name, address, date of birth, fax numbers, Finger Print Service number, Canadian Police Information Centre Criminal Record, offence charges (includes outstanding, current and completed), phone numbers, driver's licence number, medical treatment, prosecution related information, police reports, psychological or psychiatric assessments and reports, probation reports, medical examiners' reports, corrections reports, child welfare reports, witness statements, accused statements, victim statements, victim impact statements, expert statements and reports, copies of exhibits, Alberta Review Board decision.

  • Individuals: Patient, accused persons, suspected persons, police witnesses, civilian witnesses, victims, Experts.

  • Use: Use: This information is used for the purpose of appearing on behalf of the Attorney General before the Alberta Review Board in relation to patients who have been found to be Not Criminally Responsible in relation the Federal or Provincial Criminal charges

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (c).

  • Division: Strategy, Support and Integrated Initiatives (SSII) Division

  • Location: Justice Supports.

  • Information maintained: May include name, business address, appointment or designation type, employment history, education, personal references.

  • Individuals: Individuals that require appointments as Agents of the Attorney General, Deputy/Clerks of the Court, Sheriffs/Deputy Sheriffs of various Courts, Justices of the Peace, Court Reporters, or designations under the Criminal Code.

  • Use: Personal Information is used in the process of appointing or designating employees with the required responsibilities related to their employment requirements.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (c).

  • Division: Strategy, Support and Integrated Initiatives (SSII) Division

  • Location: Justice Supports.

  • Information maintained: May include name, company/employer name, business address, business telephone number, occupation, date of birth, use of appointment, criminal record, offences and convictions.

  • Individuals: Any member of the public who submits an application to become a Commissioner for Oaths.

  • Use: Personal information collected is used for review purposes to appoint individuals as Commissioner for Oaths.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (a) and (c), Notaries and Commissioners Act.

  • Division: Corporate Services

  • Location: Financial Services.

  • Information maintained: May include name, employee number.

  • Individuals: Individuals assigned as cost centre owners.

  • Use: The personal information is collected to assign them as a Cost Center Owner in order to approve expenses coded to that cost center.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (c).

  • Division: Court and Justice Services

  • Location: Court Services.

  • Information maintained: May include name, contact information including telephone number, fax number and email address, vendor number, mediations attended (identified by court file number, mediation date and case type), mediation time (indicated in hours), mediation partner (name of co-mediator for each mediation where applicable) and outcome.

  • Individuals: Roster Mediators.

  • Use: To contact mediators, to track attendance at mediations (and associated payment), to track the outcome of the mediation and payment information

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Alberta Crown Prosecution Services

  • Location: Crown Prosecutors’ Offices (various).

  • Information maintained: May include name, address, date of birth, fax numbers, Finger Print Service number, Canadian Police Information Centre Criminal Record, offence charges (includes outstanding, current and completed), phone numbers, driver's licence number, medical treatment, police reports, psychological or psychiatric assessments and reports, probation reports, medical examiners' reports, corrections reports, child welfare reports, witness statements, accused statements, victim statements, victim impact statements, expert statements and reports, copies of exhibits.

  • Individuals: Accused persons, suspected persons, police witnesses, civilian witnesses, victims, experts.

  • Use: This information is used for the purpose of prosecuting persons charged and providing advice on whether to charge persons with Criminal Code, Youth Criminal Justice Act and Provincial Statutes offences and providing disclosure to accused persons.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (c).

  • Division: Corporate Services

  • Location: Financial Services.

  • Information maintained: May include name, position title, position number, criminal record check.

  • Individuals: Individuals appointed as expenditure officers.

  • Use: The personal information is collected to determine eligibility of the employee as an Expenditure Officer and provide approval.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (c).

  • Division: Alberta Crown Prosecution Services

  • Location: Appeals and Specialized Prosecutions Office.

  • Information maintained: May include name, address, date of birth, phone numbers, driver's licence number, fax numbers, fingerprint service number, Canadian Police Information Centre Criminal Record, offence charges (includes outstanding, current and completed), all personal information included in Crown Prosecutions' file, Federal/Provincial Corrections Records, police reports, psychological or psychiatric assessments and reports, community risk assessment reports.

  • Individuals: High Risk Offenders.

  • Use: This information is used for the purpose of identifying, profiling, and tracking high risk violent and sexual offenders.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (c).

  • Division: Strategy, Support and Integrated Initiatives (SSII) Division

  • Location: Justice Supports.

  • Information maintained: May include name, address, date of appointment, city, or town where they reside.

  • Individuals: Individuals included are lawyers that have been given a King's Counsel designation.

  • Use: To maintain a registry of the lawyers who receive a K.C. appointment.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (c).

  • Division: Strategy, Support and Integrated Initiatives (SSII) Division

  • Location: Justice Supports.

  • Information maintained: May include name, address, location of appointment area.

  • Individuals: Medical Doctors recruited by the Chief Medical Examiner to become Medical Examiners in the local area where they practise.

  • Use: To appoint medical Doctors as Medical Examiners for Alberta.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (a) and (c), Fatality Inquiries Act.

  • Division: Strategy, Support and Integrated Initiatives (SSII) Division

  • Location: Justice Supports.

  • Information maintained: May include name, citizenship, employer, business address, nature of business, position, qualifications, use of appointment, relevant information to support application, criminal record, offences and convictions, languages spoken and written.

  • Individuals: Any member of the public who submits an application to become a Notary Public.

  • Use: Personal information collected is used for review purposes to appoint individuals as Notaries.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (a) and (c), Notaries and Commissioners Act.

  • Division: Corporate Services

  • Location: Financial Services.

  • Information maintained: May include name, employee number, position title, business mailing address, nature of transactions for all charges.

  • Individuals: Individuals that have been issued a P-card for business use in their employment capacity.

  • Use: Personal information of individuals is collected and used to monitor the transactions the Pcard is used for related to business requirements.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (c).

  • Division: Court and Justice Services

  • Location: Court Services.

  • Information maintained: May include information received from Alberta Government Services Motor Vehicle database (MOVES) - name, address, date of birth, gender, telephone number, Motor Vehicle identifier, occupation.

  • Individuals: Individuals over 18 residing in specified postal codes.

  • Use: To provide a listing of individuals who could serve on a jury.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (a) and (c), Jury Act, Rules of Court, Criminal Code.

  • Division: Court and Justice Services

  • Location: Resolution Services.

  • Information maintained: May include name, contact information, and details of all services provided to the client. This includes the specific request or service and its outcome. Associated notes and documents.

  • Individuals: Clients may be individuals or organizations that have accessed one or more Resolution Services programs. The programs are court connected information, support, and dispute resolution services. The focus is on family and civil matters, although information on criminal and traffic matters is also provided.

  • Use: Used to deliver and coordinate services for clients and provide statistics for ongoing quality improvement.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Corporate Services

  • Location: Financial Services.

  • Information maintained: May include name, applicable vendor or employee number, address, Social Insurance Number (SIN), earnings.

  • Individuals: All employees and non-employees who receive other taxable Income from the Department of Justice.

  • Use: The personal information is collected for the T4A records and is used to produce a record of other taxable income for employees as well as for audit purposes as required by Revenue Canada.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (c).

  • Division: Alberta Crown Prosecution Services

  • Location: Justice, Advanced Projects and Traffic Office.

  • Information maintained: May include name, email, contact information and information provided to support ticket management.

  • Individuals: Individuals who have submitted requests under the Provincial Offence Procedures Act (POPA) including individuals acting on behalf of an applicant and Government of Alberta (GoA) employees who are authorized users of the TTDS application.

  • Use: To process, record and manage violations under provincial legislation, to maintain a record of all processed requests and to compile statistics.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (c).

  • Division: Corporate Services

  • Location: Financial Services/Alberta Crown Prosecution Services.

  • Information maintained: May include name, address, phone number, court docket number, accused Name, subpoena information, business partner identification, drivers license or other proof of residence.

  • Individuals: Individuals subpoenaed to be a witness in court for the Alberta Crown Prosecutors.

  • Use: The personal information is collected to determine eligibility for reimbursement of expenses, per diems for testifying as a witness in court.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (a) and (c), Fees and Expenses for Witnesses and Interpreters Regulation.

Municipal Affairs (MA)

Personal information bank

  • Division: Technical and Corporate Services Division

  • Location: Technical and Corporate Services, Warranty, Certification and Policy Branch.

  • Information maintained: May include name, address, phone number, email address, date of birth, employer/organization, residence (town, province, country), postal code.

  • Individuals: Individuals who are applying to complete an evaluation or obtain a certification.

  • Use: To maintain records of evaluations and certifications, and to issue certification documents.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Technical and Corporate Services Division

  • Location: Technical and Corporate Services, Warranty, Certification and Policy Branch.

  • Information maintained: May include name, email address, employer/organization, mailing address, certification documents, and grades.

  • Individuals: Individuals who apply to be certified evaluators and instructors, along with individuals who have completed evaluations or been issued certificates by the program.

  • Use: To maintain records of approved instructors and evaluators that approve applications to instruct or evaluate for a specific certification. To maintain records of applications made to host evaluations or receive certifications.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Special Areas Board

  • Location: Special Areas Board.

  • Information maintained: May include name, mailing address, email address, telephone, social insurance number, birthdate.

  • Individuals: All Special Areas employees.

  • Use: To administer the payroll for all employees in the Special Areas.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Municipal Assessment and Grants Division

  • Location: Municipal Assessment and Grants, Grants and Education Property Tax.

  • Information maintained: May include individual names and property information, including assessment information.

  • Individuals: Designated industrial property owners, stakeholders.

  • Use: To identify and assess the regulated designated industrial property as defined in the Farmland, Railway, Linear and, Machinery and Equipment Minister's Guidelines to create annual designated industrial property assessment notices for municipalities as well as maintain the provincial designated industrial property assessment roll.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c). Municipal Government Act.

  • Division: Alberta Boilers Safety Association

  • Location: Alberta Boilers Safety Association.

  • Information maintained: May include name, email address, mailing address, telephone number, fees paid, certification numbers.

  • Individuals: Individuals who have completed the necessary requirements to be certified as power engineers.

  • Use: To maintain a registry of power engineers operating in Alberta.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Safety Codes Council

  • Location: Safety Codes Council Offices.

  • Information maintained: May include names, mailing and email addresses, telephone numbers, fax numbers, order or variance applications, certification details of Safety Codes Officers and master electricians, photographs, briefing information, witness information.

  • Individuals: Owners, contractors, property owners, certification applicants, Safety Codes Council employees, Safety Codes Officers, Master Electricians.

  • Use: To administer the appeal process of orders and variances, or written refusals.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Municipal Assessment and Grants Division

  • Location: Municipal Assessment and Grants, Grants and Education Property Tax.

  • Information maintained: May include assessment roll information for municipalities.

  • Individuals: Property landowners.

  • Use: A repository of complete assessment roll information for all municipalities made available to all assessors & other stakeholders.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Special Areas Board

  • Location: Special Areas Board.

  • Information maintained: May include name, email address, mailing address, telephone, fax number.

  • Individuals: Vendors, clients, residents, and other individuals.

  • Use: To administer the accounts payable and collection services for the Special Areas.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Safety Codes Council

  • Location: Safety Codes Council Offices.

  • Information maintained: May include names, mailing and email addresses, telephone numbers, fax numbers, certificate numbers, gender, age, social insurance number, and fees paid.

  • Individuals: Safety Codes Council employees, Safety Codes Officers, Master Electrician students, organization contacts, and individuals.

  • Use: To maintain a registry of all Safety Codes Officers, Master Electricians, and accredited organizations in Alberta.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Land and Property Rights Tribunal

  • Location: Land and Property Rights Tribunal.

  • Information maintained: May include name, mailing address, email address, and telephone numbers.

  • Individuals: Stakeholders, including applicants, landowners, and companies.

  • Use: Used for case management for applications, document management, hearings, and generating reports.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Municipal Services Division

  • Location: Municipal Services, Municipal Policy and Engagement Branch.

  • Information maintained: May include candidate information, including names, contact information, and election results.

  • Individuals: Municipal election candidates and nominated position.

  • Use: Used for collecting and storing data on municipal election candidates and election results. Personal information is used to publish names of election candidates, whether elected or not; and for preparing letters from the Minister, etc.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Special Areas Board

  • Location: Special Areas Board.

  • Information maintained: May include name, email address, mailing address, and telephone numbers.

  • Individuals: Volunteer emergency responders and key Special Areas personnel.

  • Use: To support emergency response activities in the Special Areas.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Safety Codes Council

  • Location: Safety Codes Council Offices.

  • Information maintained: May include names, mailing and email addresses, telephone numbers, leave of absence information, social insurance number, and banking information.

  • Individuals: Employees and Safety Codes Council members.

  • Use: Internal database to manage leave of absence information and general administrative transactions of Council members.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Safety Codes Council

  • Location: Safety Codes Council Offices.

  • Information maintained: May include names, mailing and email addresses, telephone numbers, fax numbers, permit information, including fees paid for permitting.

  • Individuals: Safety Codes Council employees, accredited agency employees, municipal employees.

  • Use: To maintain a registry of all safety code permits issued in the province, and inspection tracking and compliance relative to the permits issued.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Technical and Corporate Services Division

  • Location: Technical & Corporate Services, Community & Technical Services Branch.

  • Information maintained: May include name, age (or range), sex, class, status, nature of casualty, remarks, signatures, titles/position/designation, designation number or code, telephone, email address, amount of claim/loss paid, value of property, insurance information (policy number, company), vehicle make, model, vehicle identification number (VIN) and license plate number.

  • Individuals: Individuals (property owners/occupants, person starting fire, person making report, victim/casualty, insurance agent, claims adjustors)

  • Use: To provide statistical analysis for business purposes - used by municipal fire departments and the ministry.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Municipal Assessment and Grants Division

  • Location: Municipal Assessment and Grants, Grants and Education Property Tax.

  • Information maintained: May include individual names, property information, including assessment information.

  • Individuals: Designated industrial property owners and stakeholders.

  • Use: To identify and assess the regulated designated industrial property defined in the Farmland, Railway, Linear and Machinery and Equipment Minister’s Guidelines, creating annual designated industrial property assessment notices for municipalities and to house the provincial designated industrial property assessment roll.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c). Municipal Government Act.

  • Division: Municipal Assessment and Grants Division

  • Location: Municipal Assessment and Grants, Grants and Education Property Tax.

  • Information maintained: May include names and addresses of lessees of Crown property eligible for grants in place of taxes. Property identification (legal land description, tax roll account); assessment value; mill rate classification; grant application amount.

  • Individuals: Property owners.

  • Use: To process grants in place of tax applications received from municipalities. Also updates property and lease information received from other departments. Used by department staff and municipalities.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Special Areas Board

  • Location: Special Areas Board.

  • Information maintained: May include name, mailing address, email address, telephone number, social insurance number, birthdate, casual illness information, Worker’s Compensation Board (WCB) claims information, disciplinary actions, spousal information.

  • Individuals: Special Areas employees.

  • Use: To support human resource activities of the public body.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Special Areas Board

  • Location: Special Areas Board.

  • Information maintained: May include name, email address, mailing address, telephone, birth date.

  • Individuals: All Special Areas employees.

  • Use: To administer timesheets submitted for pay by Special Areas employees.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Land and Property Rights Tribunal

  • Location: Land and Property Rights Tribunal.

  • Information maintained: May include stakeholder and Tribunal member names, mailing address, email address, telephone number, fax number, and employee identification numbers for Tribunal members.

  • Individuals: Stakeholders, including applicants, municipal officials, landowners, companies, government employees, and Tribunal members.

  • Use: Used for tracking applications, appeals, complaints, document management, hearings, hearing video recordings, member remuneration, and generation of reports.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Safety Codes Council

  • Location: Safety Codes Council Offices.

  • Information maintained: May include name, email address, mailing address, telephone, fax number, certificate number and fees paid.

  • Individuals: Individuals who have completed requirements to become a master electrician.

  • Use: To maintain a registry of all master electricians in Alberta.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Technical and Corporate Services Division

  • Location: Technical and Corporate Services, Warranty, Certification and Policy Branch.

  • Information maintained: May include name, address, phone number, email address, date of birth, driver’s licence number or Government-issued photo identification, relevant associated building companies, warranty provider, compliance actions under the New Home Buyer Protection Act and associated regulations.

  • Individuals: Residential builders (including directors and officers when the builder is a corporation), and owner builders.

  • Use: To maintain a registry of new homes, builder licences, and other information required by the New Home Buyer Protection Act, to support administration and enforcement of the Act, and to provide information to the public regarding new homes and residential builders.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), New Home Buyer Protection Act, New Home Buyer Protection (General) Regulations.

  • Division: Technical and Corporate Services Division

  • Location: Technical & Corporate Services, Community & Technical Services Branch.

  • Information maintained: May include name, email address and/or address, telephone, fax number (if applicable), certificate number, fees paid.

  • Individuals: Individuals who have requested to become recognized wastewater installers.

  • Use: To maintain a registry of wastewater treatment installers operating in Alberta.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Safety Codes Council

  • Location: Safety Codes Council Offices.

  • Information maintained: May include names, mailing and email addresses, telephone numbers, fax numbers, details of orders or variances issued, Safety Code Officer certification information and designation of powers under the Safety Codes Act.

  • Individuals: Safety Codes Council employees, ministry employees, owners and contractors that were subject of an order or issued a variance.

  • Use: To track all orders and variances issued in Alberta.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Municipal Services Division

  • Location: Municipal Services, Municipal Capacity and Sustainability Branch.

  • Information maintained: May include resident names and addresses.

  • Individuals: Residents of municipalities undergoing viability review studies.

  • Use: To distribute correspondence about the viability review process, and to distribute copies of the study, public meeting notifications, and vote information.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Technical and Corporate Services Division

  • Location: Technical and Corporate Services, Warranty, Certification and Policy Branch.

  • Information maintained: May include name, address, phone number, email address, builder license type, property registrations, alleged non-compliance, documentation/evidence of non-compliance, compliance outcomes.

  • Individuals: Residential builders, including directors and officers when the builder is a corporation.

  • Use: Supports enforcement activities under the New Home Buyer Protection Act.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), New Home Buyer Protection Act, New Home Buyer Protection (General) Regulations.

  • Division: Safety Codes Council

  • Location: Safety Codes Council Offices.

  • Information maintained: May include names, email address, mailing address, home telephone, and employment information, including salary, banking, vacation time, and sick days.

  • Individuals: All Safety Codes Council staff members.

  • Use: Internal human resources database of staff information to manage payroll and vacation allocations for employees of the Council.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Safety Codes Council

  • Location: Safety Codes Council Offices.

  • Information maintained: May include names, mailing and email addresses, telephone numbers, fax numbers, accounts payable and receivable, financial information, and vendor banking information.

  • Individuals: Safety Codes Council employees and vendors.

  • Use: To manage financial activities of the council, including procurement and invoicing.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Land and Property Rights Tribunal

  • Location: Land and Property Rights Tribunal.

  • Information maintained: May include name, mailing address, municipality name, email address, telephone number, and certification documents.

  • Individuals: Registrants and municipal officials who registered for and participate in Assessment Review Board and Subdivision and Development Board training.

  • Use: To track registered course participants and issuing certificates for completion of training sessions.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Special Areas Board

  • Location: Special Areas Board.

  • Information maintained: May include client name, email address, mailing address, telephone, fax number, corporate ownership information.

  • Individuals: Clients, vendors, individuals, residents.

  • Use: To administer the accounts receivables for the Special Areas.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Municipal Services Division

  • Location: Municipal Services, Municipal Policy and Engagement Branch.

  • Information maintained: May include contact information (name, title, and office address, fax/office telephone numbers, email address, cell phone and personal emails) of municipal elected officials and key administrative staff and other local government entities and stakeholders, municipal incorporation history, and location relationships.

  • Individuals: Stakeholders, including municipalities, oil and gas companies, assessors, auditors, insurance companies, fire departments, First Nations.

  • Use: Houses stakeholder and contact information used by ministry staff. The system is linked to all major databases in the department and serves as a single source of updated stakeholder information.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Municipal Services Division

  • Location: Municipal Services, Municipal Capacity and Sustainability Branch.

  • Information maintained: May include internship participant contact information, including name, address, telephone number.

  • Individuals: Former participants in the Municipal Internship Program.

  • Use: Used for knowledge transfer purposes as well as to track the success of the program in meeting its objectives.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Safety Codes Council

  • Location: Safety Codes Council Offices.

  • Information maintained: May include contact name, physical address, mailing address, email address, telephone number, invoices, tank registration documents, and registration fees for petroleum tank installations in Alberta.

  • Individuals: Safety Code Council employees, owners, operators, installers, contractors, and engineers.

  • Use: Provides ability to monitor and track all petroleum tank installations in Alberta.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Alberta Boilers Safety Association

  • Location: Alberta Boilers Safety Association.

  • Information maintained: May include name, email address, mailing address, telephone number, fees paid, certification numbers.

  • Individuals: Individuals who have completed training requirements to become a pressure vessel welder.

  • Use: To maintain a registry of certified pressure vessel welders in Alberta.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

Public Safety and Emergency Services (PSES)

Personal information bank

  • Division: Financial Services Division (FSD)

  • Location: Financial Services, Financial Operations.

  • Information maintained: May include name, position title, employee number, business mailing address and amount of the Accountable Advance.

  • Individuals: Type A advances are issued to department staff whose duties dictate frequent periods of travel throughout the fiscal year.

  • Use: Personal information is collected and used to keep a current record of advance payments to individuals and monitor use of the funds.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Alberta Emergency Management Agency (AEMA)

  • Location: Alberta Emergency Management Agency.

  • Information maintained: May include names, contact information (phone numbers and email addresses).

  • Individuals: Emergency management staff working in the Alberta Critical Knowledge Network (ACKNet) on behalf of the Provincial Emergency Coordination Centre.

  • Use: ACKNet access and security, searches, reports, email distribution, and information logging.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Alberta Emergency Management Agency (AEMA)

  • Location: Alberta Emergency Management Agency.

  • Information maintained: May include names, organizations, facility information, and contact information (work and personal phone numbers and email addresses).

  • Individuals: Users of the alert system who have been nominated by their local authority or police service

  • Use: There are 2 forms. First, the Designation Form is the form the local authority uses to nominate the individual to issue alerts on that jurisdiction’s behalf. The second, the Authorized User Form, is the form that states the individual user will follow our terms our conditions.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Alberta Emergency Management Agency (AEMA)

  • Location: Alberta Emergency Management Agency (AEMA) – Recovery Branch (RB) - Community Recovery Services (CRS) and Provincial Recovery Coordination (PRC).

  • Information maintained: May include local authority (LA) supporting digital artifacts (scanned/photo images, and cost claims).

  • Individuals: Alberta LA representatives.

  • Use: LA disaster information is collected for Disaster Recovery Program eligibility purposes.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Strategy, Support and Integrated Initiatives Division (SSII)

  • Location: Agency Oversight.

  • Information maintained: May include biographies, resumes, conflict of interest declarations, board member evaluations, 1GX employee and position numbers, remuneration, name, address, phone number, and email address.

  • Individuals: Individuals applying, recruited, or appointed as members of the APB.

  • Use: The personal information is collected to determine qualifications for appointment, prepare appointment materials for Minister’s review and approval, maintain the agency appointment details, and support the Ministry’s need to contact members.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Alberta Public Agencies Governance Act.

  • Division: Public Safety Division (PSD)

  • Location: Sheriff’s Branch Office.

  • Information maintained: May include name, contact information, alias name(s), driver license information, all charges laid, all warrants, all investigative notes and reports, law enforcement intelligence, sex, gender, photographs, prisoner records, fines outstanding, in bound calls, officer inputting investigative notes.

  • Individuals: Complainant, subjects of investigation, witnesses and officers.

  • Use: Records of investigative notes, charges, warrants, evidence related information, in order for case management.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Public Safety Division (PSD)

  • Location: Provincial Security and Intelligence Office.

  • Information maintained: May include applicant name, applicant accepted or denied.

  • Individuals: Applicants for Government of Alberta (GoA) positions/potential GoA employees.

  • Use: To complete security clearances of applicants as outlined in postings.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Alberta Emergency Management Agency (AEMA)

  • Location: Alberta Emergency Management Agency.

  • Information maintained: May include Public Safety Answering Point (PSAP) Legal names, address and contact information for PSAPs, list of communities served and their populations (for primary PSAPs), annual 9-1-1 call volume (for secondary PSAPs), signature of authorized PSAP representative.

  • Individuals: Municipalities, regional 9-1-1 collectives, Parks Canada, Royal Canadian Mounted Police (RCMP), Alberta Health Services, and 1 private company.

  • Use: Used by Program staff to confirm eligibility for the program and determine funding allocations.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Public Safety and Emergency Services (PSES)

  • Location: Official Documents and Appointments.

  • Information maintained: May include name, business address, appointment or designation type, employment history, education, personal references.

  • Individuals: Individuals that require appointments as Agents of the Attorney General, Deputy/Clerks of the Court, Sheriffs/Deputy Sheriffs of various Courts, Justices of the Peace, Court Reporters, or designations under the Criminal Code.

  • Use: Personal Information is used in the process of appointing or designating employees with the required responsibilities related to their employment requirements.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Public Safety Division (PSD)

  • Location: Provincial Security and Intelligence Office.

  • Information maintained: May include name, contact information, tombstone information (facts), behavioural indicators, law enforcement interaction history.

  • Individuals: Individuals where there is reasonable suspicion of public safety concern.

  • Use: To complete threat assessments.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Correctional Services Division (CSD)

  • Location: Young Offender Centres, Correctional Services Division.

  • Information maintained: May include name, Offender Records and Correctional Administration Number (ORCA); hearing date, heard by, incident date, nature of incident, incident location, findings, and status.

  • Individuals: Youth who have been or who are currently incarcerated within Alberta Young Offender Centres, who were the subject of a violation of centre rules for which an internal investigation was completed.

  • Use: Used to investigate and document any violations of centre rules, or negative behaviours, where a meaningful consequence would be appropriate to affect behaviour change or present a learning opportunity for a young person.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Public Safety Division (PSD)

  • Location: Civil Forfeiture Office.

  • Information maintained: May include name, contact information (address, telephone number), date of birth, sex, identifying number, financial information, criminal history, sworn statement re interest in property, opinions about the individuals, and correspondence.

  • Individuals: Individuals with an interest or potential interest in property subject to civil forfeiture; Victims of crime.

  • Use: To maintain a record of all open and closed cases.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Public Safety Division (PSD)

  • Location: Civil Forfeiture Office.

  • Information maintained: May include name, contact information (address, telephone number), date of birth, sex, identifying number, financial information, criminal history, sworn statement re interest in property, and correspondence.

  • Individuals: Individuals with an interest or potential interest in property subject to civil forfeiture; Victims of crime.

  • Use: To maintain a record of all open and closed cases.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Public Safety Division (PSD)

  • Location: Civil Forfeiture Office.

  • Information maintained: May include name, address, and date of birth.

  • Individuals: Individuals with an interest or potential interest in property subject to civil forfeiture; Victims of crime.

  • Use: To process, record and track civil forfeiture cases; to maintain a record of all open and closed cases and to compile statistics.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Public Safety Division (PSD)

  • Location: Provincial Security and Intelligence Office.

  • Information maintained: May include name, contact information, tombstone information (facts). Highly confidential identity information.

  • Individuals: Individuals using witness security / protection. Individuals may have more than one identity.

  • Use: The safety of witnesses and encourage others to come forward.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Public Safety Division (PSD)

  • Location: Civil Enforcement Office.

  • Information maintained: May include name, contact information, age, civil enforcement badge number, fingerprints, and criminal record check. Employment history, resume, reference information from third parties relating to applicant.

  • Individuals: Individuals who have applied for appointment as a Civil-Enforcement Bailiff.

  • Use: To process application for appointment, determine suitability for appointment as civil enforcement bailiff. Information provided to Civil Enforcement Agencies includes the following: Bailiff’s first and last name, city of residence, preferred phone number, email address and badge number.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Public Safety Division (PSD)

  • Location: Authorized Civil Enforcement Agency Offices.

  • Information maintained: May include name, contact information, legal documents pertaining to civil enforcement action. Seizure documents relating to seizure, removal, sale, and distribution actions.

  • Individuals: Documentation relating to actions undertaken by civil enforcement agency. Information includes, warrants, judgements, court orders, bailiff reports, seizure registrations and may contain motor vehicle searches.

  • Use: Enforcement of actions under the Civil Enforcement Act.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c), Residential Tenancies Act, Workers Compensation Act.

  • Division: Public Safety Division (PSD)

  • Location: Provincial Security and Intelligence Office.

  • Information maintained: May include applicant name, contact Information, POD (person of disclosure) name, contact information, police, and corrections documentation.

  • Individuals: Applicant and POD.

  • Use: To advise applicants of potential risk to personal safety / ensure applicant maintains personal safety.

  • Legal authority: Freedom of Information and Protection of Privacy Act, sections 33(a) and (c), The Disclosure to Protect Against Domestic Violence (Clare's Law) Act, Victims of Crime and Public Safety Act.

  • Division: Public Safety and Emergency Services (PSES)

  • Location: Official Documents and Appointments.

  • Information maintained: May include name, company/employer name, business address, business telephone number, occupation, date of birth, use of appointment, criminal record, offences, and convictions.

  • Individuals: Any member of the public who submits an application to become a Commissioner for Oaths.

  • Use: Personal information collected is used for review purposes to appoint individuals as Commissioner for Oaths.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Notaries and Commissioners Act.

  • Division: Alberta Emergency Management Agency (AEMA)

  • Location: PSES – Alberta Emergency Management Agency (AEMA) – Strategic Systems and Supports – SPPE Workspace.

  • Information maintained: May include names, roles, organization, phone number and business email addresses.

  • Individuals: Local Authority (i.e., Municipal, First Nations and Metis Settlement) employees such as Directors and Deputy Directors of Emergency Management.

  • Use: Distribution list collected as a result of the COMPREP poll series and used to share the polling results.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Financial Services Division (FSD)

  • Location: Financial Services, Financial Operations.

  • Information maintained: May include name, address, Social Insurance Number (SIN), banking information, rate of pay, vendor identification number and payment information.

  • Individuals: Individuals awarded a contract for service by PSES.

  • Use: The personal information is collected and used to ensure the contractor is fulfilling the agreement and to make the agreed payments to contractor.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Financial Administration Act.

  • Division: Correctional Services Division (CSD)

  • Location: Correctional Planning and Innovation Branch.

  • Information maintained: May include nominated person’s full name, position title, gender, employee identification, employment date of commencement, years of service, date of birth, work location, employment type, employment status, work site committee, director, human resource check and nomination information.

  • Individuals: Correctional Services Division staff who have been nominated to receive an Exemplary Service Medal in recognition of their years of service and exemplary service.

  • Use: Used to track nominations and to maintain information identified on the recipients’ medals and inscribed on the recipients’ certificates.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Correctional Services Division (CSD)

  • Location: Correctional Planning and Innovation Branch.

  • Information maintained: May include employee name, badge number, employment status, employment date of commencement and termination, incident reports and/or Police reports related to lost or stolen badges, statutory declaration, and badge application form.

  • Individuals: Staff members who have been or are currently employed within the Correctional Services Division and have been assigned a correctional peace officer badge number.

  • Use: For maintaining an accurate and up to date record of correctional peace officer badge assignments and facilitate the replacement of lost or stolen badges.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Alberta Public Agencies Governance Act.

  • Division: Alberta Emergency Management Agency (AEMA)

  • Location: Alberta Emergency Management Agency (AEMA) – Recovery Branch (RB) - Community Recovery Services (CRS).

  • Information maintained: May include residential applicant personal information (homeowner/tenant, associated co-applicant and alternative contact) includes full name, email addresses, mailing address, property address, lot-block-plan-subdivision, legal land description, land identifier numeric code (LINC), phone numbers and supporting artifacts (scanned/photo images of lost or damaged items, drivers’ licence, passport, utility bill, property title, and insurance documents).

  • Individuals: Residential applicant (including associated co-applicant and alternative contact) who are homeowners or tenants of a property within Alberta.

  • Use: Personal information is collected and used to ensure the proof of the applicant’s identity and associated property(s) for Disaster Recovery Program eligibility purposes.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Alberta Emergency Management Agency (AEMA)

  • Location: Alberta Emergency Management Agency (AEMA) – Recovery Branch (RB) - Community Recovery Services (CRS).

  • Information maintained: May include residential applicant personal information (homeowner/tenant, associated co-applicant and alternative contact) includes full name, email addresses, mailing address, property address, lot-block-plan-subdivision, legal land description, land identifier numeric code (LINC number), phone numbers and supporting artifacts (scanned/photo images of lost or damaged items, drivers’ licence, passport, utility bill, property title and insurance documents).

  • Individuals: Residential applicant (including associated co-applicant and alternative contact) who are homeowners or tenants of a property within Alberta.

  • Use: Personal information is collected and used to ensure the proof of the applicant’s identity and associated property(s) for Disaster Recovery Program eligibility purposes.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Alberta Emergency Management Agency (AEMA)

  • Location: Alberta Emergency Management Agency (AEMA) – Recovery Branch (RB) - Community Recovery Services (CRS).

  • Information maintained: May include small business applicant information includes full name, spouses name, alternative contact, email addresses, mailing address, property address, lot-block-plan-subdivision, phone numbers (home, work, cell, and fax), insurance company/broker name and supporting digital artifacts (photo images of lost or damaged items, drivers’ licence, passport, utility bill, property title, insurance, and tax documents).

  • Individuals: Small business applicant (including associated co-applicant and alternative contact) who are homeowners or tenants of a property within Alberta.

  • Use: Personal information is collected and used to ensure the proof of the applicant’s identity and associated property(s) for Disaster Recovery Program eligibility purposes.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Financial Services Division (FSD)

  • Location: Financial Services, PSES Fleet Service, Fleet Safety Office; Service Alberta and Red Tape Reduction.

  • Information maintained: May include driver’s name, location, vehicle number and licence plate, offences monitored and driver correlations to offence. Driver safety ratings and abstract results, Driver's License Number, Driver's License expiry date, employee identification, self disclosures, known collisions, Risk Management and Insurance (RMI) files.

  • Individuals: Participants and Administrators of the driver monitoring program within the Government of Alberta (GoA). Individual employees who have been identified by their program area as the driver of a (GoA) fleet vehicle.

  • Use: For management and fleet services to capture driver history for planning and training purposes and to assess the risk each driver poses to the GoA in operating GoA fleet vehicles.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Alberta Emergency Management Agency (AEMA)

  • Location: Alberta Emergency Management Agency.

  • Information maintained: May include names, organizations, facility information, and contact information (work and personal phone numbers and email addresses).

  • Individuals: Municipalities, critical infrastructure organization, non-critical infrastructure organizations.

  • Use: Managers, searches, and reports emergency contact and location information which also communicates with a provincial stakeholder notification system (SONUM).

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Alberta Emergency Management Agency (AEMA)

  • Location: Alberta Emergency Management Agency.

  • Information maintained: May include name, community, phone number and email.

  • Individuals: ESS leads for communities.

  • Use: To correspond with ESS leads.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Correctional Services Division (CSD)

  • Location: Correctional Services Division, various offices within PSES.

  • Information maintained: May include employee’s name; date of birth; gender; address; social insurance number (SIN); employee identification employee type employee status work schedule, training records, absences, overtime hours, emergency contact, commencement date, anniversary date position number, employee authentication log-on.

  • Individuals: Correctional Services Division employees.

  • Use: To enter staff absences and payments.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Strategy, Support and Integrated Initiatives Division (SSII)

  • Location: Family Information Liaison Unit.

  • Information maintained: May include names, addresses, phone numbers, police reports, witness statements, medical examiners reports.

  • Individuals: Applicants, police agencies, victim serving organizations, and related Government of Alberta offices/representatives.

  • Use: Information is collected to verify eligibility for the program and its services.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Strategy, Support and Integrated Initiatives Division (SSII)

  • Location: Community Engagement and Strategy.

  • Information maintained: May include name, position title, organization, and email address.

  • Individuals: Government of Alberta employees, representatives from community-based organizations, stakeholder engagement participants.

  • Use: To share and distribute information and contact individuals for community and stakeholder engagements.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Alberta Emergency Management Agency (AEMA)

  • Location: PSES Alberta Emergency Management Agency (AEMA) - Strategic Systems and Supports - Disaster Risk Reduction.

  • Information maintained: May include names and business email addresses.

  • Individuals: Government of Alberta and Local Authority (i.e., Municipal, First Nations and Metis Settlement) employees.

  • Use: Course completion tracking related to provision of HIRA program.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Financial Services Division (FSD)

  • Location: Financial Services, Financial Operations.

  • Information maintained: May include name, identifying number, address, phone number, social insurance number, banking information, rate of pay, amount of fees paid, record of expenses claimed.

  • Individuals: Individuals appointed as Justice Board Members who are paid through the payroll system but are not classified as employees.

  • Use: To pay fees and expense reimbursement to Justice Board Members.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Financial Administration Act.

  • Division: Public Safety Division (PSD)

  • Location: Provincial Security and Intelligence Office.

  • Information maintained: May include name, contact information, tombstone information (facts).

  • Individuals: Person providing information, third party mentioned.

  • Use: Conduct security risk assessment and security risk management across government ministries.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Strategy, Support and Integrated Initiatives Division (SSII)

  • Location: Community Engagement and Strategy.

  • Information maintained: May include name, position title, organization, phone number, email address, and mailing address.

  • Individuals: First Nations and Métis community and organization representatives.

  • Use: To contact First Nations and Métis community and organization representatives for community and stakeholder engagements.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Public Safety Division (PSD)

  • Location: Provincial Security and Intelligence Office.

  • Information maintained: May include name, contact information, intelligence indicators, security risk information.

  • Individuals: Individuals associated activity related to the security and interests of Alberta.

  • Use: To complete analysis and occurrence reporting.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Correctional Services Division (CSD)

  • Location: Custody Operations Branch Head Office, Correctional Planning and Innovation Branch.

  • Information maintained: May include name, aliases, date of birth, Offender Records and Correctional Administration (ORCA) number, final Internal Investigation or Board of Inquiry Report.

  • Individuals: Offenders who have been or who are currently incarcerated or supervised by Alberta Correctional Services who were the subject of an incident for which either an internal investigation or Board of Inquiry was completed. Staff members involved in completing the investigation or board of inquiry as well as staff members who were subject of the board of inquiry or investigation.

  • Use: Used to investigate and document investigations and where boards of inquiry were convened.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Financial Services Division (FSD)

  • Location: Financial Services.

  • Information maintained: May include name, office name and address, e-mail address and position title and related financial privacy info.

  • Individuals: Individuals from KMP who submit privacy-related info.

  • Use: For the purpose of preparing disclosure for inclusion in the ministry template info.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Strategy, Support and Integrated Initiatives Division (SSII)

  • Location: Agency Oversight.

  • Information maintained: May include biographies, resumes, conflict of interest declarations, board member evaluations, 1GX employee and position numbers, remuneration, name, address, phone number, and email address.

  • Individuals: Individuals applying, recruited, or appointed as members of the LERB.

  • Use: The personal information is collected to determine qualifications for appointment, prepare appointment materials for Minister’s review and approval, maintain the agency appointment details, and support the Ministry’s need to contact members.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Alberta Public Agencies Governance Act.

  • Division: Correctional Services Division (CSD)

  • Location: Public Safety and Emergency Services Training Academy.

  • Information maintained: May include employee identification numbers, employee names, email addresses, training records; approver’s name, budget codes; organization.

  • Individuals: Staff members who are currently employed with Correctional Services Division and Public Security Division and have been registered for training at the Alberta Government Training Academy.

  • Use: Track training registration, training completion, provide training certificates.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Alberta Emergency Management Agency (AEMA)

  • Location: PSES – Alberta Emergency Management Agency (AEMA) – Strategic Systems and Supports – SPPE Workspace.

  • Information maintained: May include names, roles, organization, and business email addresses.

  • Individuals: Internal and external partners including Local Authority (i.e., Municipal, First Nations and Metis Settlement) employees, education sector, safety industry, senior-serving organizations, newcomer, and immigrant serving organizations, emergency management agencies and partnerships and more.

  • Use: Distribution list is used for information and resource sharing in relation to the Agency Conference Coordination, twice a year invites to information sessions and issuing a Call for Inserts to partners for the quarterly Resilience Builders Bulletin.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Strategy, Support and Integrated Initiatives Division (SSII)

  • Location: Agency Oversight.

  • Information maintained: May include biographies, resumes, conflict of interest declarations, board member evaluations, 1GX employee and position numbers, remuneration, name, address, phone number, and email address.

  • Individuals: Individuals applying, recruited, or appointed to the municipal police commissions, and the mayor of the municipality (name, email address and phone number only).

  • Use: The personal information is collected to determine qualifications for appointment, prepare appointment materials for Minister’s review and approval, maintain the agency appointment details, and support the Ministry’s need to contact members.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Alberta Public Agencies Governance Act.

  • Division: Alberta Emergency Management Agency (AEMA)

  • Location: Alberta Emergency Management Agency.

  • Information maintained: May include names, organization, and email address.

  • Individuals: Users of the alert system who have been nominated by their local authority or police service

  • Use: This user management database allows users access to Alert Ready, the alert issuing tool.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Public Safety and Emergency Services (PSES)

  • Location: Official Documents and Appointments.

  • Information maintained: May include name, citizenship, employer, business address, nature of business, position, qualifications, use of appointment, relevant information to support application, criminal record, offences and convictions, languages spoken and written.

  • Individuals: Any member of the public who submits an application to become a Notary Public.

  • Use: Personal information collected is used for review purposes to appoint individuals as Notaries.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Notaries and Commissioners Act.

  • Division: Correctional Services Division (CSD)

  • Location: Custody Operations Branch, Community Corrections Branch, Correctional Programs and Services Branch, Correctional Planning and Innovation Branch.

  • Information maintained: May include name, demographics information, unique client identification number, offence charges, driver's license numbers, social insurance number (SIN), physical identifying marks, Alberta Health Care number, client/inmate contacts, family, friends, and employer (collateral contact), substance use history, family relationships, guardian information, education, employment, arrest details, visitor restriction information, offender’s property, offender’s billing history, employee authentication log-on.

  • Individuals: Offenders who have been or are currently incarcerated or supervised by Alberta Correctional Services, and Correctional Services Division staff who utilize the system. Family members, visitors, guardians of offenders.

  • Use: To admit, process, and manage offenders placed in custody and on community supervision. Information contained within legal court orders is recorded in the system. ORCA calculates sentences and legal order key dates based on court orders. ORCA keeps track of the location of offenders in the community and custody, those being monitored for curfew, and those under surveillance.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Correctional Services Division (CSD)

  • Location: Custody Operations Branch, Community Corrections Branch.

  • Information maintained: May include name, demographics information, offence charges, driver's license numbers, social insurance number; Alberta Health Care number; contacts, family, friends and employer (collateral contact), family relationships, guardian information, education, employment, psychological/psychiatric assessments, education, employment and financial status, victim's contact information, police reports, court orders, court docket numbers, release conditions, criminal record, and employee authentication log-on.

  • Individuals: Offenders who have been or are currently incarcerated or supervised by Alberta Correctional Services.

  • Use: This information is used for identifying adult and young offenders and assessing supervision, custody placement and case management.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section. 33(c).

  • Division: Correctional Services Division (CSD)

  • Location: Custody Operations Branch, Community Corrections Branch.

  • Information maintained: May include personal and demographic information, child welfare status, legal guardians, family, and agency supports, legal history, mental health information, evaluation on aggression/violence information, legal history, attitudes, alcohol, and drug use information, social influences, aggression/violence; offense type, and employee authentication log-on.

  • Individuals: Offenders who have been or are currently incarcerated or supervised by Alberta Correctional Services, and Correctional Services Division staff who utilize the application.

  • Use: This information is used for assessing overall risk levels and strengths for supervision.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Correctional Services Division (CSD)

  • Location: Public Safety and Emergency Services Training Academy.

  • Information maintained: May include name (Ministry specific employee, peace officer agency employee, work email, work phone number, work mobile number, employee/applicant identification number, work title, latest employment start date, applicant profile creation date, work organization structure, supervisor name, role specific training records, Correctional Officer Physical Ability Test (COPAT) consent and test record, Physical Abilities Requirement Evaluation (PARE) consent and test record, medical consent, medical form, Workers Compensation Board (WCB) forms, Oleoresin Capsicum Spray (OC) spray certificate, program certificate, exams result, written assessment, notebook (for specific program ONLY), student training evaluation, student learning support evaluation, Freedom of Information and Protection of Privacy (FOIP) inquiries.

  • Individuals: Alberta public body employees of Correctional Services Division, Public Security Division, and peace officer agency employers.

  • Use: Training records are used to assess, evaluate, and record participant (in)completion.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Financial Services Division (FSD)

  • Location: Financial Services, Assurance and Financial Systems.

  • Information maintained: May include name, position title, business mailing address, nature of transactions for all charges.

  • Individuals: Individuals that have been issued a P-card for business use in their employment capacity.

  • Use: Personal information of individuals is collected and used to monitor the transactions the P-card is used for related to business requirements.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Financial Administration Act.

  • Division: Public Safety Division (PSD)

  • Location: Law Enforcement and Oversight Branch.

  • Information maintained: May include name, contact information (address, email, phone number), date of birth, police information check, photocopy of government identification.

  • Individuals: Applicant, authorized employer (quasi-government and government agencies) applying on behalf of applicant.

  • Use: Legislative requirements, correspondence, and background checks (with consent).

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Peace Officer Act.

  • Division: Correctional Services Division (CSD)

  • Location: Custody Operations Branch, Community Corrections Branch, Correctional Programs and Services Branch, Correctional Planning and Innovation Branch, Public Safety and Emergency Services Training Academy.

  • Information maintained: May include name, demographic and contact information, date of birth, work title, employee identification number, oath; badge number, resume/application for employment and references, signature, education history, social insurance number (SIN), employment history, performance appraisals, pay and benefits information, occupational health and safety records, medical board records; health and life insurance records, employee conflict of interest disclosure statements, employee relations information, expense claims, recognition awards, security clearance (including fingerprints and criminal record checks), parking/building passes, staff development and training certificates.

  • Individuals: Correctional Services Division staff and contractors.

  • Use: For managing and administering correctional services division staff and contractors.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section. 33(c).

  • Division: Public Safety Division (PSD)

  • Location: Sheriff’s Branch Office.

  • Information maintained: May include applicants, employee, officer names, training, and certification records.

  • Individuals: Applicants and employees.

  • Use: To track training, certification and re-certification dates and test results of applicants and employees.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Alberta Emergency Management Agency (AEMA)

  • Location: PSES – Alberta Emergency Management Agency (AEMA) – Strategic Systems and Supports – SPPE Workspace.

  • Information maintained: May include names, roles, organization, and business email addresses.

  • Individuals: Diverse individuals with an interest in preparedness from organizations internal and external to the Government of Alberta such as, Local Authority (i.e., Municipal, First Nations and Metis Settlement) employees, education sector, safety industry, senior-serving organizations, newcomer, and immigrant serving organizations, emergency management agencies and partnerships and other industries.

  • Use: Distribution list used for sharing weekly preparedness messages.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Public Safety Division (PSD)

  • Location: PRC Branch Office.

  • Information maintained: May include name, position, and contact information.

  • Individuals: Applicants and employees.

  • Use: Stakeholders to be consulted for PRC.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Strategy, Support and Integrated Initiatives Division (SSII)

  • Location: Agency Oversight.

  • Information maintained: May include biographies, resumes, conflict of interest declarations, board member evaluations, 1GX employee and position numbers, remuneration, name, address, phone number, and email address.

  • Individuals: Individuals applying, recruited, or appointed as members of the PSIAC.

  • Use: The personal information is collected to determine qualifications for appointment, prepare appointment materials for Minister’s review and approval, maintain the agency appointment details, and support the Ministry’s need to contact members.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Alberta Public Agencies Governance Act.

  • Division: Correctional Services Division (CSD)

  • Location: Custody Operations Branch.

  • Information maintained: May include name, Offender Records and Correctional Administration Number (ORCA), complainant, hearing date, heard by, charge date, section, name of offences, plea findings.

  • Individuals: Inmates who have been or who are currently incarcerated in an Alberta correctional centre and have contravened a section of the Correctional Institution Regulation and received a disposition from the hearing or appeal adjudicator.

  • Use: Used to register the offender’s disciplinary information as determined by the hearing and appeal adjudicator. The punishment register is a requirement under the Corrections Act.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Corrections Act, Corrections Regulations.

  • Division: Alberta Emergency Management Agency (AEMA)

  • Location: Alberta Emergency Management Agency.

  • Information maintained: May include name, address, phone number, email, demographics.

  • Individuals: Evacuees who register for evacuation supports.

  • Use: To track and provide services to evacuated individuals.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Correctional Services Division (CSD)

  • Location: Community Corrections Branch.

  • Information maintained: May include name, date of birth, address, telephone number, photos, location, employment information, court reminders, treatment appointments, employee authentication log-on.

  • Individuals: Offenders being supervised by community corrections on a low-risk status and Correctional Services Division staff who utilize the application.

  • Use: Track and monitor the exact location of non-violent offenders under supervision in the community.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Alberta Emergency Management Agency (AEMA)

  • Location: PSES-Alberta Emergency Management Agency, Strategic Systems and Supports (SPPE), SPPE Workspace.

  • Information maintained: May include names, roles, organization, and business email addresses.

  • Individuals: Diverse individuals with an interest in preparedness from organizations internal and external to the Government of Alberta such as, Local Authority (i.e., Municipal, First Nations and Metis Settlement) employees, education sector, safety industry, senior-serving organizations, newcomer, and immigrant serving organizations, emergency management agencies and partnerships and other industries.

  • Use: Distribution list used for information and resource sharing.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Correctional Services Division (CSD)

  • Location: Correctional Planning and Innovation Branch.

  • Information maintained: May include name, years of service, retirement date, badge number, employment date of commencement.

  • Individuals: Correctional Services Division staff who have met the eligibility criteria and received a retirement badge plaque.

  • Use: Information is used to make the badge plaques and track recipients.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Correctional Services Division (CSD)

  • Location: Custody operations Branch .

  • Information maintained: May include name, demographic and contact information; date of birth, work title, employee identification (ID), company ID, user ID, password, shift schedule, overtime hours, leaves, absences, employee authentication log-on.

  • Individuals: Correctional Services Division staff who work at provincial correctional centres.

  • Use: For scheduling workforce across multiple teams and sites. Personnel login information is maintained to enable users access to perform their jobs.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Public Safety Division (PSD)

  • Location: Law Enforcement and Oversight Office.

  • Information maintained: May include name, contact information (address, email, phone number), date of birth, police information check, vulnerable sector check, and photocopy of government identification.

  • Individuals: Applicant.

  • Use: Legislative requirement, correspondence, and background checks (with consent).

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Public Safety Division (PSD)

  • Location: Investigative Services Team (IS) Office.

  • Information maintained: May include name, contact information, actual written complaint, document for initiating investigation, disposition, evidence (audio / video), and interviews. Case files follow records management procedures.

  • Individuals: Person making complaint, officer subject to investigation, witnesses.

  • Use: To complete investigation.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Corrections Act, Peace Officer Act.

  • Division: Alberta Emergency Management Agency (AEMA)

  • Location: PSES – Alberta Emergency Management Agency (AEMA) – Strategic Systems and Supports – SPPE Workspace.

  • Information maintained: May include names, roles, organization, phone number, and business email addresses.

  • Individuals: Internal and external partners from lead organizations who are the subject matter expert in a specific topic.

  • Use: Distribution list used for tracking subject matter experts for consultation and support of program development.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Financial Services Division (FSD)

  • Location: Financial Services, Financial Operations.

  • Information maintained: May include names, applicable vendor or employee number, address, social insurance number, earnings.

  • Individuals: All employees and non-employees who receive other taxable Income from the Department of Justice.

  • Use: The personal information is collected for the T4A records and is used to produce a record of other taxable income for employees as well as for audit purposes as required by Revenue Canada.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Public Safety Division (PSD)

  • Location: Provincial Security and Intelligence Office.

  • Information maintained: May include name, contact information, police and corrections documentation, Alberta Children and Family Services documentation, healthcare records (correctional healthcare).

  • Individuals: Individual of potential threat, Police agency, Correction and Prosecution teams.

  • Use: To complete threat assessments and inform criminal justice stakeholders’ efforts to protect public/victim safety.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Child, Youth and Family Enhancement Act.

  • Division: Alberta Emergency Management Agency (AEMA)

  • Location: Alberta Emergency Management Agency (AEMA).

  • Information maintained: May include name, email, employers, partial date of birth (month and day), phone numbers, city/town, province, and Country of residence (as of 2019), certifications, details about Emergency Management (EM) and instructing experiences, and references.

  • Individuals: Government of Alberta Employees, Municipal Elected Officials and Employees, Metis and First Nation EM Partners, Private contractors, Non-government Organizations (NGOs) involved in incident management, Volunteer Search and Rescue Teams, K-Division Royal Canadian Mounted Police (RCMP) members, Canadian Armed Forces (CAF) personnel tasked with domestic operations roles.

  • Use: The information collected is to record EM course completion, tracking of prerequisites, and instructor oversight needed to support standards compliance. This information is used to provide AEMA with reportable data on numbers of EM Courses conducted over the year. The information is used to ensure legislatively mandated EM training is completed by our EM partners within the Alberta Incident Management System. It ensures standards compliance by providing proof of prerequisites needed within the progressive EM training system. This information is collected through course registration and instructor development documentation. This information is used within TCS as part of its business functions and is not disclosed to any third party.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Strategy, Support and Integrated Initiatives Division (SSII)

  • Location: Victims of Crime Assistance Program.

  • Information maintained: May include names, aliases, addresses, phone numbers, date of birth, medical history and medical information, witness statements, statement of restitution, orders for restitution, medical insurance information, police reports, witness statements, particulars of offences, convictions, incarcerations, Workers Compensation Board (WCB) information, payment information, Victim Assisted Program (VAP) file numbers, medical insurance claim history, and health care number.

  • Individuals: Victims, applicants, optional contacts, lawyers, medical professionals, police agencies, victim serving organizations, and other related Government of Alberta offices/representatives.

  • Use: Information is collected to verify eligibility for the program and for the purpose of determining if a person is eligible for a benefit or reimbursement pursuant to the Victims of Crime and Public Safety Act. Information may be disclosed to verify eligibility for a benefit or reimbursement, or to a parent, spouse/adult interdependent partner, child/other family member, or victim services agency if reasonable and in alignment with the provisions in the Act.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Victims of Crime and Public Safety Act and Regulation.

  • Division: Strategy, Support and Integrated Initiatives Division (SSII)

  • Location: Agency Oversight.

  • Information maintained: May include biographies, resumes, conflict of interest declarations, board member evaluations, 1GX employee and position numbers, remuneration, name, address, phone number, and email address.

  • Individuals: Individuals applying, recruited, or appointed as members of the VOCPSPC.

  • Use: The personal information is collected to determine qualifications for appointment, prepare appointment materials for Minister’s review and approval, maintain the agency appointment details, and support the Ministry’s need to contact members.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Alberta Public Agencies Governance Act.

  • Division: Correctional Services Division (CSD)

  • Location: Custody Operations Branch.

  • Information maintained: May include visitor identification, offender’s Offender Records and Correctional Administration (ORCA) number, visitor's identification, visitor demographic information along with photos of friends, family, and inmates, name and company name of professional visitors, and correctional centre video footage, employee authentication log-on.

  • Individuals: Incarcerated offenders and their family, friends and professional visitors who have been approved for virtual visits, and Correctional Services Division staff who utilize the system.

  • Use: To facilitate virtual visitation.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Correctional Services Division (CSD)

  • Location: Custody Operations Branch, Community Corrections Branch.

  • Information maintained: May include volunteer service application, name, date of birth, address, telephone number, employer, work experience, education, references, results of security check, oath, resume.

  • Individuals: Persons volunteering in custody operations and or community corrections offices.

  • Use: For the purpose of managing and administering correctional services division staff and contractors.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Alberta Emergency Management Agency (AEMA)

  • Location: Alberta Emergency Management Agency.

  • Information maintained: May include names and email addresses.

  • Individuals: Emergency management representatives and stakeholders for the Province of Alberta.

  • Use: Invite or notify representatives of emergency management related information and activities for the Province of Alberta

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Public Safety Division (PSD)

  • Location: Alberta Serious Incident Response Team (ASIRT) Office.

  • Information maintained: May include name, contact information, birthdate, physical description, identification document numbers, criminal history, health information, statements, photographs, video, and other investigative materials.

  • Individuals: Individuals who are the subject of ASIRT investigations, witnesses in ASIRT investigations, and affected persons in ASIRT investigations.

  • Use: To store, manage, and process information from ASIRT investigations.

  • Legal authority: Freedom of Information and Protection of Privacy Act, sections 33(b) and (c).

Public Service Commission (PSC)

Personal information bank

  • Division: Cross-Divisional

  • Location: Various offices of the Public Service Commission, and all public bodies within the Government of Alberta.

  • Information maintained: May include name, date of birth, gender, social insurance number, home and office address, telephone and fax number, email address, employee identification number, salary, classification, benefits, job application and resume, employment history, education, course and certification, professional memberships, position and job information, performance appraisals, employee relations information, attendance records, training records, expense claims, leave entitlement, marital status, work permit information, remuneration payment information, compensation and deductions, personal bank account information, health care number, language, job mobility, and other personal information related to employment. May also include spouse/partner and/or dependant’s names and dates of birth, and emergency contact information.

  • Individuals: Government of Alberta (GoA) employees, GoA job applicants, GoA vendors.

  • Use: Human Resource Management, Financial Management, Contract Management.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Public Service Act.

  • Division: Public Agency Secretariat

  • Location: Public Agency Secretariat.

  • Information maintained: Individual account profiles may include first and last name, middle/initial, preferred first and last names, suffix, occupation, whether the individual is deceased and/or a Member of the Legislative Assembly (MLA), contact information, notes, biography, documents, and contracts.

  • Individuals: Applicants for positions within agencies, boards, and commissions (ABCs) and all individuals, previously or currently appointed to an ABC.

  • Use: Electronic Public Agency Appointment System (e-PAAS) is the Government of Alberta’s online registration site for public appointments. It allows a consistent appointment process, supported by the centralized unit, and promotes open, transparent and fair processes for the recruitment and appointment of members to agencies. All agency opportunities are required to be posted on the e-PAAS site. There are two versions of e-PAAS; the applicant portal and the admin portal.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Client Service Delivery (CSD)

  • Location: Portfolio Teams, various Offices of the Public Service Commission, and all public bodies within the Government of Alberta.

  • Information maintained: May include name, date of birth, gender, social insurance number, home and office addresses, telephone and fax numbers, employment authorization, email address, employee identification number, resume/application for employment, official oath, education, employment history, appointment records, performance appraisals, employee relations, attendance records, pay and benefits information, staff development and training, learning accounts, occupational health and safety, employee assistance, medical board records, health and life insurance records, employee conflict of interest disclosure statements, grievances, recognition awards, job classification, professional association memberships and certifications, parking/building passes, security clearance, employee authentication log-on and other personal data related to employment. May also include spouse/partner and/or dependant’s names and dates of birth, and emergency contact information.

  • Individuals: Government of Alberta employees, their spouse/partner, dependant(s) and emergency contact(s).

  • Use: Record the employee's work history and payroll/benefit transactions.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Public Service Act.

  • Division: Learning, Engagement and Talent Management

  • Location: Learning and Talent Management.

  • Information maintained: May include name, e-mail address, resume, employment history, education and training, current and previous job classification and titles, position numbers, current and previous supervisor’s name and email address, ministry, professional designations, self-assessments, assessments by supervisors and review panels, and willingness to advance to more complex roles.

  • Individuals: Assistant Deputy Ministers and Executive Directors in the Government of Alberta.

  • Use: For reporting, and development and succession planning. Data provided to relevant review committees to assess participating employees. These assessments capture the professional development goals and actions and are used by participating employees and supervisors to create professional development plans.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Strategic Services and Public Agency Secretariat (SSPAS)

  • Location: Corporate Services (Historical Records).

  • Information maintained: May include name, organizational unit, mailing address, telephone numbers, employee number, classification/occupation, kilometers travelled, purpose of travel, and other expenses claimed.

  • Individuals: Alberta Public Service Commission employees and non-public employees (i.e. contracted staff, job applicants) submitting a personal expense claim before 2020.

  • Use: To process and track expense claims. Historical records awaiting disposition.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Strategic Services and Public Agency Secretariat (SSPAS)

  • Location: Corporate Services.

  • Information maintained: May include name (including former names of the person making the request), address, telephone numbers, description of information requested and/or reasons and evidence to correct information, correspondence, and copies of requested records.

  • Individuals: Individuals submitting requests under the Act, including individuals acting on behalf of another person (third parties).

  • Use: Respond and process requests, compile statistics.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Public Agency Secretariat

  • Location: Workforce Data and Analytics.

  • Information maintained: May include employee identification numbers, employee demographic information, compensation and classification information, payroll, attendance, and absence, learning management information, talent assessment data.

  • Individuals: Government of Alberta employees.

  • Use: To inform workforce management and planning decisions.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Public Service Act.

  • Division: Learning, Engagement and Talent Management

  • Location: Learning and Talent Management.

  • Information maintained: May include name, e-mail address, resume, employment history, education and training, current and previous job classification and titles, current and previous supervisor’s name and email address, ministry, professional designations.

  • Individuals: Indigenous and Visible Minority Management Program Participants.

  • Use: Designated staff in the Public Service Commission and Government of Alberta hiring managers and interview panels will access the applicant information to inform coordination of the recruitment process to determine successful program candidates.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: ​Labour Relations Policy and Programs

  • Location: Labour Relations Policy and Programs, Investigations Unit.

  • Information maintained: May include name, position classification, working title, complaint description, information gathered during investigation, investigation outcome.

  • Individuals: Employees who submit a complaint through the Respectful Workplace Policy complaint process, Employees identified as witnesses and/or respondents. Management and/or Human Resources alleging employee misconduct.

  • Use: To determine if violations of policy or legislation took place.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Client Service Delivery (CSD)

  • Location: Talent Acquisition Services (TAS), Portfolio 1 unit, TAS Portfolio 2 unit, TAS Service Enhancement unit, Executive Search unit, Public Service Commission, and hiring public bodies within the Government of Alberta.

  • Information maintained: May include name, home and office addresses, email address, telephone numbers, application form, resume, references, samples of work, job advertisement, screening and evaluation results, and appointment of successful candidate. Information is kept in the candidate's profile until the profile becomes inactive.

  • Individuals: Applicants for executive and non-executive level Alberta Public Service jobs.

  • Use: Document the hiring process and provide statistical data and process applicant job applications.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Public Service Act.

  • Division: ​Labour Relations Policy and Programs

  • Location: Labour Relations and Occupational Health and Safety Branch (Board Secretary).

  • Information maintained: May include name, current position classification, requested position classification, position number, working title, ministry, phone number, e-mail address, classification decision rendered by department, decision rendered by appeal board.

  • Individuals: Employees who submit an appeal to a classification decision rendered by their ministry that has also undergone departmental appeal.

  • Use: Used to schedule a hearing date and confirm the appeal submitted is valid and meets the appeal criteria. Information is also used to maintain statistics.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Public Service Act.

  • Division: ​Labour Relations Policy and Programs

  • Location: Disability Management Team, Workplace Supports and Prevention Branch.

  • Information maintained: May include name, home address and contact information, resume, medical work restrictions, date fit to return to modified work, name of Workplace Compensation Board (WCB) case manager, name of long term disability insurance (LTDI) case manager or alternate contact, past position and ministry, position and ministry where placed and type of position (permanent, temporary); positions reviewed and status of same; WCB, LTDI and/or physician letters related to accommodation or medical work restrictions or fitness for work.

  • Individuals: Government of Alberta employees referred for alternate placement from WCB, Canada Life (Long-Term Disability Income Continuance) or whose physicians have determined they have permanent medical restrictions and require alternate placement.

  • Use: Track the status and placement of each employee referred in for the Disability Management team to find alternate placement according to the Duty to Accommodate policy.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Public Agency Secretariat

  • Location: Workforce Data and Analytics.

  • Information maintained: May include employee identification numbers, employee names, e-mail addresses, business address, training records, approver’s name, job code, budget codes.

  • Individuals: Government of Alberta employees.

  • Use: Training registrations, training completion, provide training certificates, exam results (where applicable), and printing class lists.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: ​Labour Relations Policy and Programs

  • Location: Occupational Health and Safety Unit/ Labour Relations and Occupational Health and Safety Branch.

  • Information maintained: May include employee names, employee numbers, birth dates, gender, department and business unit names, financial account numbers, audiometric and medical tests results.

  • Individuals: Government employees who are in legislated health programs due to noise and chemical exposures in their work.

  • Use: Used to monitor and report hearing loss and health changes, manage noise and chemical exposures of Government of Alberta employees, provide required information for workers’ compensation claims.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Workers' Compensation Act.

  • Division: Public Agency Secretariat

  • Location: Workforce Policy, Benefits Unit.

  • Information maintained: May include name, birth date, gender, employee number, position number, classification number, salary, employee type (e.g. permanent, temporary), department, location, commencement date, appointment effective date, eligibility for retired life benefits.

  • Individuals: Government of Alberta employees.

  • Use: The Paid Up Life Insurance program ceased on March 31, 2012. Records are digitized and stored for historical reference and used to determine the amount of paid up life insurance an employee is eligible for. Information will be retained until all claims have been made for eligible employees.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Strategic Services and Public Agency Secretariat (SSPAS)

  • Location: Corporate Services, Accommodations Team, PSC, various Finance Operations/Services branches throughout the Government of Alberta.

  • Information maintained: May include employee name, business address, stall number, vehicle make and model, vehicle registration information, license plate number.

  • Individuals: Government of Alberta employees with parking privileges.

  • Use: To manage parking access.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Strategic Services and Public Agency Secretariat (SSPAS)

  • Location: Corporate Services, Accommodations Team.

  • Information maintained: May include name, access card number, level of access, times entering and leaving building.

  • Individuals: Public Service Commission employees with access cards to the Peace Hills Trust Tower.

  • Use: To control building access.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: ​Labour Relations Policy and Programs

  • Location: Labour Relations and Occupational Health and Safety Branch (Board Secretary).

  • Information maintained: May include employee name, current position classification, requested position classification, position number, working title, ministry, phone number, e-mail address, classification decision rendered by department, decision rendered by appeal board.

  • Individuals: Employees who submit an appeal to a classification decision rendered by their ministry that has also undergone departmental appeal.

  • Use: Used to schedule a hearing date and confirm the appeal submitted is valid and meets the appeal criteria. Information is also used to maintain statistics.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Public Service Act.

  • Division: Strategic Services and Public Agency Secretariat (SSPAS)

  • Location: Corporate Services (Historical Records).

  • Information maintained: May include name, employee number, procurement card number, purchased made with procurement card.

  • Individuals: Government of Alberta employees who made purchases with a Government of Alberta issued Procurement Card before 2020.

  • Use: To process and track procurement card purchases. Historical records awaiting disposition.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Public Agency Secretariat

  • Location: Public Agency Secretariat.

  • Information maintained: May include Registered Individuals (first and last name, middle/initial, preferred first and last names, required application documents, contact information).

  • Individuals: Members of public agencies, boards, and commissions (ABCs).

  • Use: The Public Agency Secretariat uses the Public Agency Database to address business needs through the collection and reporting of information on ABCs and their members. Some ABC and board member information in PAD is posted publicly to the List of Public Agencies.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Alberta Public Agencies Governance Act.

  • Division: ​Labour Relations Policy and Programs

  • Location: Labour Relations Policy and Program Initiatives Unit, Workplace Supports and Prevention Branch.

  • Information maintained: May include names, position, and course completion status.

  • Individuals: Government of Alberta employees and Ministerial Staff.

  • Use: To determine billing rate per contract. Completion rate tracking.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: ​Labour Relations Policy and Programs

  • Location: Labour Relations Policy and Program Initiatives Unit, Workplace Supports and Prevention Branch.

  • Information maintained: May include name, address, and phone numbers.

  • Individuals: People involved in Respect in the Workplace investigations (such as respondents, complainants, and witnesses).

  • Use: Track the number and nature of complaints, as well as the status of complaints and their investigative process to conclusion.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Learning, Engagement and Talent Management

  • Location: Learning and Talent Management.

  • Information maintained: May include name, email address, resume, employment history, education and training, current and previous job classification and titles, position numbers, current and previous supervisor’s name and email address, ministry, professional designations, self-assessments, assessments by supervisors and review panels, and willingness to advance to more complex roles.

  • Individuals: Senior managers in the Government of Alberta.

  • Use: For reporting, and development and succession planning. Data provided to relevant review committees to assess participating employees. These assessments capture the professional development goals and actions and are used by participating employees and supervisors to create professional development plans.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: ​Labour Relations Policy and Programs

  • Location: Labour Relations Policy and Programs, Assistant Deputy Minister’s Office; Deputy Minister’s Office; Executive Search.

  • Information maintained: May include name, home address, position number, birth date, age, working title, ministry, phone number, e-mail address, salary, pension, benefits, and years of service.

  • Individuals: All senior officials.

  • Use: To establish, maintain and manage the administration of senior official contracts.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Public Service Act.

  • Division: ​Labour Relations Policy and Programs

  • Location: Workers Compensation Board (WCB) Unit - Disability Management Team, Workplace Supports and Prevention.

  • Information maintained: May include employee name, personal and work address, details of work-related injuries and decisions made on WCB claims for which the Government of Alberta (GoA) is a full stakeholder. May also include gross earnings reports sent to WCB for rate calculation.

  • Individuals: GoA employees who file a WCB claim, whether accepted or not.

  • Use: Filing information sent to GoA by WCB for maintaining awareness of status of WCB claims.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a), Workers' Compensation Act.

  • Division: Public Agency Secretariat

  • Location: Workforce Data and Analytics.

  • Information maintained: May include employee identification numbers, employee demographic information, compensation and classification information, payroll, attendance, and absence, learning management information, talent assessment data.

  • Individuals: Government of Alberta employees.

  • Use: Enable business areas to make workforce management and planning decisions.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Public Service Act.

Seniors, Community and Social Services (SCSS)

Personal information bank

  • Division: Strategic Services Division

  • Location: Office of the Public Guardian and Trustee.

  • Information maintained: May include Court Orders.

  • Individuals: Albertans who are subject to an Adult Guardianship and/or Trusteeship Order in Alberta.

  • Use: To maintain a record of Adult Guardianship and Trusteeship Court Orders in Alberta.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Adult Guardianship and Trusteeship Act.

  • Division: Common Service Access Delivery Division

  • Location: Common Service Access Delivery.

  • Information maintained: May include name, contact information and financial information.

  • Individuals: Individuals receiving adult and child health benefits from SCSS.

  • Use: To process family’s application to determine eligibility for health benefits from Community and Social Services.

  • Legal authority: Freedom of Information and Protection of Privacy, section 33(c).

  • Division: Multiple Divisions

  • Location: Strategic Services, Employment and Financial Services, Assured Income for the Severely Handicapped (AISH).

  • Information maintained: May include name, Date of Birth, Social Insurance Number, Alberta Health Care Number (AHN), Phone number, Email address, Mailing and residential address, Indian Registration number (if applicable).

  • Individuals: Applicants applying for support.

  • Use: To collect all personal, medical, and financial information required to determine eligibility for AISH.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Assured Income of the Severely Handicapped Act.

  • Division: Seniors Program Delivery Division

  • Location: Alberta Seniors Benefit Program.

  • Information maintained: May include name, Address, Email address (for online clients), Birthdate, Phone Number, Gender, Personal Health Number, Social Insurance Number, Marital Status, Type of Residence, Trustee/Power of Attorney name, Bank information (for direct deposit), Income, Eligibility for Old Age Security, Canadian Citizenship, Alberta Residency, and Date of Death.

  • Individuals: Applicants to the Alberta Seniors Benefit program and Government of Alberta Seniors staff based on the Active Directory group access.

  • Use: Applicants provide information to the program, collected for the provision of a benefit.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Alberta Seniors Benefit Act and General Regulation.

  • Division: Employment and Financial Supports Division

  • Location: Employment and Financial Supports Division.

  • Information maintained: May include name, contact information, date of birth, Social Insurance Number, Personal Health Number, gender, marital status, employment status, immigration status, First Nations status, and unique client identification number; spouse/partner and dependents.

  • Individuals: Income Support clients.

  • Use: This system is Imaging Management technology, of all document submission by Assured Income for the Severely Handicapped (AISH) Clients. There is workflow and document retention policies in place.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Assured Income for the Severely Handicapped Act, Assured Income for the Severely Handicapped General Regulation, Income and Employment Supports Act.

  • Division: Strategic Services Division

  • Location: Strategic Services Division.

  • Information maintained: May include the name and contact information of the Appellant, or their representative, who is affected by a decision of the Child Care Licensing (CCL), Child, Youth and Family Enhancement (CYFE), or the Family Support for Children with Disabilities (FSCD) Programs, a description of the decision that is being appealed and reasons for the appeal, and the appeal file number. Contact notes between the Department, the Appeals Secretariat, and the Appellant regarding the appeal are also included in AIM, as are correspondence (letters, the panel’s final decision, etc.). AIM may also include submissions from the appellant and the department.

  • Individuals: Appellants, or their representative(s).

  • Use: To record and track appeal details, schedules, and results.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Early Learning and Child Care Act, Early Learning and Child Care Regulation, Child, Youth and Family Enhancement Act.

  • Division: Strategic Services Division

  • Location: Strategic Services Division.

  • Information maintained: May include the names and contact information of the Appellant, or their representative, who is affected by a decision of the Assured Income for the Severely Handicapped (AISH) or Income and Employment Support (IES) Programs, a description of the decision that is being appealed and reasons for the appeal, and the appeal file number. Contact notes between the Department, the Appeals Secretariat, and the Appellant regarding the appeal are also included in AIMS, as are correspondence (letters, the panel’s final decision, etc.). AIMS may also include submissions from the Appellant and the Department.

  • Individuals: Appellants, or their representative(s).

  • Use: To record and track appeal details, schedules, and results.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Assured Income for the Severely Handicapped Act, Assured Income for the Severely Handicapped General Regulation, Income Employment Supports Act, Income Support, Training and Health Benefits Regulation.

  • Division: Corporate Finance

  • Location: Corporate Finance.

  • Information maintained: May include client’s name, date of birth, Social Insurance Number, unique client identification number, dollar amount recovered from Employment and Social Development Canada (ESDC) [formerly Human Resources and Skills Development Canada (HRSDC)] and district office.

  • Individuals: Individuals who are receiving Income Support and Assured Income for the Severely Handicapped (AISH) who have been provided Canada Pension Plan Disability (CPP-D) and/or Employment Insurance (EI) benefits from SCSS to be repaid to ESDC.

  • Use: To allow preparation of tax slips at the end of year.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Income and Employment Supports Act, Income Support, Training and Health Benefits Regulation, Assured Income for the Severely Handicapped Act, Assured Income for the Severely Handicapped General Regulation.

  • Division: Employment and Financial Supports Division

  • Location: Employment and Financial Supports Division.

  • Information maintained: May include name, contact information, date of birth, Social insurance Number, Personal Health Number, gender, marital status, employment status, immigration status, First Nations status, and unique client identification number; spouse/partner and dependents.

  • Individuals: AISH clients.

  • Use: To assist delivery staff in tracking Commencements of AISH Applicants onto the AISH Program.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Assured Income for the Severely Handicapped Act, Assured Income for the Severely Handicapped General Regulation, Income and Employment Supports Act.

  • Division: Employment and Financial Supports Division

  • Location: Employment and Financial Supports Division.

  • Information maintained: May include name, contact information, date of birth, Social Insurance Number, Personal Health Number, gender, marital status, employment status, immigration status, First Nations status, and unique client identification number; spouse/partner and dependents.

  • Individuals: AISH clients.

  • Use: This system is Imaging Management technology, of all document submission by Income Support Clients. There is workflow and document retention policies in place.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Assured Income for the Severely Handicapped Act, Assured Income for the Severely Handicapped General Regulation, Income and Employment Supports Act.

  • Division: Common Service Access Delivery Division

  • Location: Common Service Access Delivery.

  • Information maintained: May include clients report via phone or online. Reports are stored electronically by the vendor IVERNET.

  • Individuals: Income Support Clients.

  • Use: A tool for Income Support clients to report monthly online or via telephone.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Income and Employment Supports Act, Income Support, Training and Health Benefits Regulation.

  • Division: Corporate Finance

  • Location: Corporate Finance.

  • Information maintained: May include name, contact information, financial information and amounts paid or outstanding extracted from the Recoveries System.

  • Individuals: Individuals who owe money to SCSS.

  • Use: To prepare and send reports to program areas for follow up.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Income and Employment Supports Act, Income Support, Training and Health Benefits Regulation Recovery Regulation, Assured Income for the Severely Handicapped Act, Assured Income for the Severely Handicapped General Regulation.

  • Division: Corporate Finance

  • Location: Corporate Finance.

  • Information maintained: May include unique client identification number and amounts paid.

  • Individuals: Individuals who are receiving Income Support, Assured Income for the Severely Handicapped (AISH), and medical and dental benefits and vendors receiving payment for services provided.

  • Use: To select a sample from the client/vendor base for a defined period.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Income and Employment Supports Act, Income Support, Training and Health Benefits Regulation, Assured Income for the Severely Handicapped Act, Assured Income for the Severely Handicapped General Regulation.

  • Division: Seniors Program Delivery Division

  • Location: Seniors Program Delivery.

  • Information maintained: May include name and Personal Health Care numbers may be included for data issues.

  • Individuals: Applicants to all programs and Government of Alberta Seniors staff based on the Active Directory group access.

  • Use: System data fixes to correct an error on client files.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Alberta Seniors Benefit Act and General Regulation.

  • Division: Multiple Divisions

  • Location: Disability Services, Employment and Financial Services Division.

  • Information maintained: May include names, mailing addresses, system identifiers, dates of birth.

  • Individuals: Participants and applicants of program, Government of Alberta employees.

  • Use: To report on and deliver program/services to clients.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Persons with Developmental Disabilities Services Act, Assured Income for the Severely Handicapped Act, Assured Income for the Severely Handicapped General Regulation, Income and Employment Supports Act, Income Support, Training and Health Benefits Regulation.

  • Division: Multiple Divisions

  • Location: Disability Services, Employment and Financial Services Division.

  • Information maintained: May include names, mailing addresses, system identifiers, dates of birth.

  • Individuals: Participants and applicants of program, Government of Alberta. employees.

  • Use: To report on and deliver program/services to clients.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Persons with Developmental Disabilities Services Act, Assured Income for the Severely Handicapped Act, Assured Income for the Severely Handicapped General Regulation, Income and Employment Supports Act, Income Support, Training and Health Benefits Regulation.

  • Division: Seniors Program Delivery Division

  • Location: Seniors Program Delivery.

  • Information maintained: May include client first and last name, Social Insurance number, income information (only lines that we are allowed to collect), Date of Birth (month and year only).

  • Individuals: Alberta Seniors Benefit (ASB) and Seniors Home Adaptation and Repair Program (SHARP) clients only.

  • Use: Applicants provide consent for the program to collect the specific income information, collected for the provision of a benefit.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Alberta Seniors Benefit Act, and General Regulation.

  • Division: Employment and Financial Supports Division

  • Location: Employment and Financial Supports Division.

  • Information maintained: May contain client’s name, contact information, date of birth, Social Insurance Number, marital status, medical status, unique client identification number, and program (Assured Income for the Severely Handicapped (AISH) or Income Support) for which the client has applied and is eligible.

  • Individuals: AISH and Income Support applicants and clients.

  • Use: To maintain a provincial directory of all AISH and Income Support applicants and clients.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Assured Income for the Severely Handicapped Act, Assured Income for the Severely Handicapped General Regulation, Income and Employment Supports Act, Income Support, Training and Health Benefits Regulation.

  • Division: Corporate Finance

  • Location: Corporate Finance.

  • Information maintained: May include client’s name, unique client identification number and client’s benefit information.

  • Individuals: Individuals who are receiving Income Support, Assured Income for the Severely Handicapped (AISH) and medical and dental benefits.

  • Use: To manage all information about cheques, direct deposit, and vouchers issued for Income Support and AISH benefit payments and other transactions.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Income and Employment Supports Act, Income Support, Training and Health Benefits Regulation, Assured Income for the Severely Handicapped Act.

  • Division: Legal Services/Public Trustee Office

  • Location: Public Trustee Office.

  • Information maintained: May include minor's name, date of birth, address, medical information, opinions of others. Deceased person's name, date of birth, date of death, financial information (assets, liabilities, income, expenses, tax information).

  • Individuals: Minors that require the assistance of the public trustee, deceased persons connected to the minor and guardians of the minors.

  • Use: Information is used by the Public Trustee to identify financial interests minors may have and to protect those interests. This may involve assisting the Court where a deceased is survived by minors, where a minor is receiving a damages award or settlement, where a deceased dies intestate and is survived by minors, where a deceased testator had not established a trust for minors in a Will.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Public Trustee Act.

  • Division: Multiple Divisions

  • Location: Strategic Services, Employment and Financial Services, Income and Employment Services.

  • Information maintained: May include name, Date of Birth, Social Insurance Number, Alberta Health Care Number (AHN), Phone number, Email address, Mailing and residential address, Indian Registration number (if applicable).

  • Individuals: Applicants applying for support.

  • Use: To collect all personal and financial information required to determine eligibility for Income Support. To collect employment readiness and action plan activities to support the Albertan in their journey to be attached to the workplace if applicable.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Income and Employment Support Act.

  • Division: Multiple Divisions

  • Location: Strategic Services. Employment and Financial Services, Income and Employment Services.

  • Information maintained: May include name, Date of Birth, Social Insurance Number, Alberta Health Care Number (AHN), Phone number, Email address, Mailing and residential address, Indian Registration number (if applicable).

  • Individuals: Applicants applying for support.

  • Use: To collect all personal information in Case Management and deliver to downstream databases such as the Enterprise Database and Labour Market Transfer Agreements (LMTA) colocation.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and 33(c), Income and Employment Support Act.

  • Division: Strategic Services Division

  • Location: Strategic Services.

  • Information maintained: May include name, Date of Birth (DOB), Social Insurance Number (SIN), Alberta Health Care Number (AHN), Phone number, Email address, Mailing and residential address, Indian Registration number (if applicable).

  • Individuals: Applicants applying for support.

  • Use: To collect all personal and financial information required to determine eligibility for Income Support.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Income and Employment Support Act.

  • Division: Multiple Divisions

  • Location: Strategic Services, Employment and Financial Services, Income and Employment Services.

  • Information maintained: May include name, Date of Birth, Social Insurance Number, Phone number, Email address, Municipality.

  • Individuals: Applicants applying for support.

  • Use: To collect all required personal information so the application flows through queues to be assigned to a worker.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Income and Employment Support Act.

  • Division: Disability Services

  • Location: Disability Services Division.

  • Information maintained: May include the names and contact information of the Appellant, or their representative, who is affected by a decision of a Persons with Developmental Disabilities (PDD) Region, a description of the decision that is being appealed and reasons for the appeal, and the appeal file number. May also include submissions from the Appellant and the PDD Region to the Appeals Secretariat.

  • Individuals: Appellants, or their representative(s).

  • Use: CSS Production is the program used by the PDD Program area – there is an appeals module used to record and track appeal details, schedules, and results.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Persons with Developmental Disabilities Services Act.

  • Division: Legal Services/Public Trustee Office

  • Location: Public Trustee Office.

  • Information maintained: May include date of birth, date of death, former address, religion, cause of death, opinions of others, financial information, (income, expenses, assets, liabilities, and tax information).

  • Individuals: Deceased person or persons, their family, guardians, creditors, beneficiaries, claimants.

  • Use: Information is used to bury the deceased person; identify assets, liabilities, income, and expenditures; filing of tax returns; dealing with claimants who may have been dependent on the deceased; inform the Court of steps taken to administer the Estate.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Public Trustee Act.

  • Division: Disability Services

  • Location: Disability Services Division.

  • Information maintained: May include name, contact information, gender, date of birth, bank account information, personal information of parent or guardian and/or trustee (if required), personal information of other third parties, medical assessment information, guardianship documents, First Nations information, consent forms and service agreements and plans.

  • Individuals: Individuals served, parents and/or guardians, trustees, family members, other stakeholders, and service providers.

  • Use: To determine eligibility for FSCD benefits and services, case management related to FSCD clients.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Disability Services

  • Location: Disability Services Division.

  • Information maintained: May include the names and contact information of the Appellant, or their representative, who is affected by a decision of a PDD Region, a description of the decision that is being appealed and reasons for the appeal, and the appeal file number. May also include submissions from the appellant and the PDD region to the appeals secretariat.

  • Individuals: Individuals served, guardians, trustees, family members, other stakeholders, and service providers.

  • Use: To determine eligibility for PDD supports and level of supports required; case management related to providing PDD supports and monitoring.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Persons with Developmental Disabilities Services Act.

  • Division: Seniors Program Delivery Division

  • Location: Seniors Program Delivery.

  • Information maintained: May include name, Address, Birthdate, Personal Health Number, Admission, Room Rates, Discharge, and Care of (C/O) Address.

  • Individuals: Applicants to the Alberta Seniors Benefit program, Registered Care Home staff that have been designated to upload client information and Government of Alberta Seniors staff based on the Active Directory group access.

  • Use: Long Term Care or Designated Supportive Living facilities provide information to the program, collected for the provision of a benefit.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Alberta Seniors Benefit Act, and General Regulation.

  • Division: Disability Services

  • Location: Disability Services Division.

  • Information maintained: May include 1) The vendor name, vendor number, program (Family Support for Children with Disabilities (FSCD) or Persons with Developmental Disabilities (PDD)), worksite and case worker; 2) the invoice number, payment date, month service received, type, and amount of up to five services the vendor received in the three months prior to selection; and 3) information documenting the review of the services, including the review of additional financial documentation collected from the vendor to demonstrate financial record-keeping requirements.

  • Individuals: FSCD parents/guardians and PDD Family Managed Services (FMS) administrators.

  • Use: The personal information in 1 and 2 was collected for the purpose of administering the vendor's participation in either the FSCD or PDD program and was and continues to be used for that purpose. The personal information in 3 was collected for the purpose of ensuring the funding was used for the purpose it was provided and was used for that purpose.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Multiple Divisions

  • Location: Disability Services, Employment and Financial Services Division.

  • Information maintained: May include names, mailing addresses, system identifiers, dates of birth.

  • Individuals: Participants and applicants of program, Government of Alberta employees.

  • Use: To report on and deliver program/services to clients.

  • Legal authority: Freedom of Information and Protection of Privacy, section 33(a) and (c), Assured Income for the Severely Handicapped Act, Assured Income for the Severely Handicapped General Regulation, Income and Employment Supports Act, Income Support, Training and Health Benefits Regulation.

  • Division: Multiple Divisions

  • Location: Disability Services, Employment and Financial Services Division.

  • Information maintained: May include names, mailing addresses, system identifiers, dates of birth.

  • Individuals: Participants and applicants of program, Government of Alberta employees.

  • Use: To report on and deliver program/services to clients.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Assured Income for the Severely Handicapped Act, Assured Income for the Severely Handicapped General Regulation, Income and Employment Supports Act, Income Support, Training and Health Benefits Regulation.

  • Division: Multiple Divisions

  • Location: Disability Services, Employment and Financial Services Division.

  • Information maintained: May include names, mailing addresses, system identifiers, dates of birth.

  • Individuals: Participants and applicants of program, Government of Alberta employees.

  • Use: To report on and deliver program/services to clients.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Income and Employment Supports Act, Income Support, Training and Health Benefits Regulation.

  • Division: Multiple Divisions

  • Location: Disability Services, Employment and Financial Services Division.

  • Information maintained: May include names, mailing addresses, system identifiers, dates of birth.

  • Individuals: Participants and applicants of program, Government of Alberta employees.

  • Use: To report on and deliver program/services to clients.

  • Legal authority: Freedom of Information and Protection of Privacy Act section 33(a) and (c), Income and Employment Supports Act, Income Support, Training and Health Benefits Regulation.

  • Division: Disability Services

  • Location: Disability Services Division.

  • Information maintained: May include names, mailing addresses, system identifiers, dates of birth.

  • Individuals: Participants and applicants of program, Government of Alberta employees.

  • Use: To report on and deliver program/services to clients.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Multiple Divisions

  • Location: Disability Services, Employment and Financial Services Division.

  • Information maintained: May include names, mailing addresses, system identifiers, dates of birth.

  • Individuals: Participants and applicants of program, Government of Alberta employees.

  • Use: To report on and deliver program/services to clients.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Assured Income for the Severely Handicapped Act, Assured Income for the Severely Handicapped General Regulation, Income and Employment Supports Act, Income Support, Training and Health Benefits Regulation.

  • Division: Multiple Divisions

  • Location: Disability Services, Employment and Financial Services Division.

  • Information maintained: May include names, mailing addresses, system identifiers, dates of birth.

  • Individuals: Participants and applicants of program, Government of Alberta employees.

  • Use: To report on and deliver program/services to clients.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Income and Employment Supports Act, Income Support, Training and Health Benefits Regulation, Assured Income for the Severely Handicapped Act, Assured Income for the Severely Handicapped General Regulation.

  • Division: Multiple Divisions

  • Location: Disability Services, Employment and Financial Services Division.

  • Information maintained: May include names, mailing addresses, system identifiers, dates of birth.

  • Individuals: Participants and applicants of program, Government of Alberta employees.

  • Use: To report on and deliver program/services to clients.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Income and Employment Supports Act, Income Support, Training and Health Benefits Regulation.

  • Division: Preventive Community Services

  • Location: Preventive Community Services.

  • Information maintained: May include participating agencies (SCSS-funded homeless shelters and community-based organizations) track client profile, assessment, and shelter occupancy information (shelter check-in/check-out dates) data within ETO.

  • Individuals: Clients of SCSS-funded shelters; clients of SCSS funded housing and supports programs for people experiencing homelessness.

  • Use: To understand profile and service needs of clients accessing SCSS-funded homelessness programming; to facilitate agencies' delivery of case management services to clients accessing housing and supports programs; to develop service utilization, client profile, and outcomes reports for SCSS to inform programming and funding decisions. All SCSS grants with service providers include a schedule outlining the use and collection of client information in accordance with the grant terms; requirements of client notification that information is being collected; client consent to transfer client information to other agencies for service delivery purposes; and client consent to disclose personal information to receive services.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Seniors Program Delivery Division

  • Location: Seniors Program Delivery.

  • Information maintained: May include name, organization, role, office telephone and cell numbers.

  • Individuals: Staff who are part of the departments Emergency Management Team and key outside contacts.

  • Use: To maintain an up-to-date list of those involved in Emergency Management.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Multiple Divisions

  • Location: Disability Services, Employment and Financial Services Division.

  • Information maintained: May include names, mailing addresses, system identifiers, dates of birth.

  • Individuals: Participants and applicants of program, Government of Alberta employees.

  • Use: To report on and deliver program/services to clients.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Corporate Finance

  • Location: Corporate Finance.

  • Information maintained: May include employee name, employee identification (ID) number, organizational unit classification/working title, sample signature and position IDs.

  • Individuals: SCSS employees who are designated Expenditure Officers (EO).

  • Use: To automate all expenditure officer training required and notification processes, track approved Expenditure Officer (EO) and Positions. Used by Accounting Officers and SCSS staff for reference of who is an approved EO.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Multiple Divisions

  • Location: Strategic Services, Disability Services, Family Support for Child with Disabilities Program.

  • Information maintained: May include personal information (name, address, telephone etc.), child personal information, medical information.

  • Individuals: Applicants and or parents/guardians applying for supports for their child(ren) with disabilities.

  • Use: To collect all personal, medical information required to determine a child's eligibility for the FSCD program.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Disability Services

  • Location: Disability Services Division.

  • Information maintained: May include name, contact information, gender, date of birth, bank account information, personal information of parent or guardian and/or trustee (if required), personal information of other third parties, medical assessment information, guardianship documents, First Nations information, consent forms and service agreements and plans.

  • Individuals: Individuals served, parents and/or guardians, trustees, family members, other stakeholders, and service providers.

  • Use: To review individual FSCD files. Information used to ensure basic service delivery expectations and regulatory requirements are met and to support continuous improvement to the program.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Disability Services

  • Location: Disability Services Division.

  • Information maintained: May include name, contact information, gender, date of birth, bank account information, personal information of parent or guardian and/or trustee (if required), personal information of other third parties, medical assessment information, guardianship documents, First Nations information, consent forms and service agreements and plans.

  • Individuals: Individuals served, parents and/or guardians, trustees, family members, other stakeholders, and service providers.

  • Use: To provide automated tracking of clients, services, commitments, and expenditures. The system is designed to assist front-line staff in case management and financial tracking by recording and printing agreements, addendums, progress reviews, contact notes and receipt and processing of invoices for payment.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Disability Services

  • Location: Disability Services Division.

  • Information maintained: May include name, contact information, gender, date of birth, medical assessment information, guardianship documents, First Nations/other racial information, if the person has dependents, assessments, and diagnosis.

  • Individuals: Individuals served, family members, other stakeholders, and service

  • Use: To provide automated tracking of clients, services, commitments, and expenditures. The system is designed to assist front-line staff in case management progress reviews, contact notes and receipt and processing of invoices for payment.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Seniors Program Delivery Division

  • Location: Seniors Program Delivery.

  • Information maintained: May include name, Address, Birthdate, Phone Number, Gender, Personal Health Number, Social Insurance Number, Marital Status, Type of Residence, Trustee/Power of Attorney name, Bank information (for direct deposit), T-slip info and Date of Death.

  • Individuals: Applicants to all programs and Government of Alberta Seniors staff based on the Active Directory group access.

  • Use: Applicants provide information to the program, collected for the provision of a benefit.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and 33(c), Alberta Seniors Benefit Act, and General Regulation.

  • Division: Strategic Services Division

  • Location: Strategic Services.

  • Information maintained: May include name, Date of Birth (DOB), Social Insurance Number (SIN), Alberta Health Care Number (AHN), phone number, Email address, Mailing and residential address, Indian Registration number (if applicable).

  • Individuals: Applicants applying for support.

  • Use: To collect all personal and financial information required to determine eligibility for funeral benefits.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and 33(c), Funeral Services Act.

  • Division: Preventive Community Services

  • Location: Preventive Community Services.

  • Information maintained: May include name and home contact information; contact information for service/guide dog training schools; medical recommendation for a service dog identifying disability; veterinary report on health of dog; assessment results.

  • Individuals: Individuals who have submitted an application for a Guide/Service Dog ID Card. Service/Guide dog name and birth year.

  • Use: To determine eligibility for a Guide/Service Dog ID Card, to compile statistics on number of Guide/Service Dog teams.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Multiple Divisions

  • Location: Disability Services, Employment and Financial Services Division.

  • Information maintained: May include names, mailing addresses, system identifiers, dates of birth.

  • Individuals: Participants and applicants of program, Government of Alberta employees.

  • Use: To report on and deliver program/services to clients.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Persons with Developmental Disabilities Services Act, Assured Income for the Severely Handicapped Act, Assured Income for the Severely Handicapped General Regulation, Income and Employment Supports Act, Income Support, Training and Health Benefits Regulation.

  • Division: Employment and Financial Supports Division

  • Location: Employment and Financial Supports Division.

  • Information maintained: May include name, contact information, date of birth, Social Insurance Number, Personal Health Number, gender, marital status, employment status, immigration status, First Nations status, and unique client identification number; spouse/partner and dependent information including name, contact information, gender, employment status, immigration status, and First Nations status; type of accommodation, income and expenses, financial assets, banking information, medical and employment information, need substantiation, Canada Revenue Agency tax information, sponsor information and investigation reports.

  • Individuals: Income Support clients, Income Support client’s spouses, Income Support client’s dependents, Income Support applicants, Financial Administrators.

  • Use: To determine eligibility of applicants for Income Support benefits and determine continued eligibility of Income Support recipients.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Income and Employment Supports Act, Income Support, Training and Health Benefits Regulation.

  • Division: Legal Services/Public Trustee Office

  • Location: Public Trustee Office.

  • Information maintained: May include deceased name, date of death, judicial district, docket number, lawyer's name and contact information if personal representative retains counsel, personal representative's name, Justice's name.

  • Individuals: Deceased persons and personal representatives.

  • Use: Information is used to prevent the duplication of grants of letters of administration or grants of probate. Also used to determine who may have administered an estate in the past.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Disability Services

  • Location: Disability Services Division.

  • Information maintained: May include name, contact information, gender, date of birth, bank account information, personal information of parent or guardian and/or trustee (if required), personal information of other third parties, medical assessment information, guardianship documents, First Nations information, consent forms and service agreements and plans.

  • Individuals: Individuals served, parents and/or guardians, trustees, family members, other stakeholders, and service providers.

  • Use: To determine eligibility for FSCD benefits and services, case management related to FSCD clients.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Disability Services

  • Location: Disability Services Division.

  • Information maintained: May include name, contact information, gender, date of birth, Social Insurance Number, bank account information, personal information of guardian and/or trustee (if required), personal information of other third parties, medical assessment information, guardianship documents, consent forms, citizenship or permanent resident/Record of Landing information, treaty information including treaty number and Band affiliation, educational history, social history, living arrangement, behavioral plans, incident reports and service agreements and plans.

  • Individuals: Individuals served, guardians, trustees, family members, other stakeholders, and service providers.

  • Use: To determine eligibility for PDD supports and level of supports required; case management related to providing PDD supports and monitoring.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Persons with Developmental Disabilities Services Act.

  • Division: Legal Services/Public Trustee Office

  • Location: Public Trustee Office.

  • Information maintained: May include testator(s) name, defines the testator's powers, names a guardian for minors, and distributes the deceased testator's will.

  • Individuals: Testators who are living or dead, who voluntarily decided to register their Will to make it part of public record that their Will may extend to property in Alberta.

  • Use: The information is collected and used for registration and safekeeping of international wills as required under the Wills Act.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Seniors Program Delivery Division

  • Location: Seniors Program Delivery.

  • Information maintained: May include name, Address, Birthdate, Phone Number, Personal Health Number, Marital Status, Type of Residence, Trustee/Power of Attorney name, Bank information (for direct deposit), T-slip info and Date of Death.

  • Individuals: Pulls application demographic information to address letters in support of their applications.

  • Use: The Letters Web Service is a common service that will take a Microsoft Word template document and merge in data passed along with the template. This integrates with Distributed Imaging (DIMG) for the PDF conversion.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Seniors Benefit Act, and General Regulation.

  • Division: Employment and Financial Supports Division

  • Location: Employment and Financial Supports Division.

  • Information maintained: May include name, contact information, date of birth, Social Insurance Number, Personal Health Number, gender, marital status, employment status, immigration status, First Nations status, and unique client identification number; spouse/partner and dependents.

  • Individuals: Assured Income for the Severely Handicapped (AISH) and Income Support clients.

  • Use: To provide case management and payment generator for AISH and Income Support clients.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Assured Income for the Severely Handicapped Act, Assured Income for the Severely Handicapped General Regulation, Income and Employment Supports Act, Income Support, Training and Health Benefits Regulation.

  • Division: Employment and Financial Supports Division

  • Location: Employment and Financial Supports Division.

  • Information maintained: May include name, contact information, date of birth, Social Insurance Number, Personal Health Number, gender, marital status, employment status, immigration status, First Nations status, and unique client identification number; spouse/partner and dependent.

  • Individuals: Income Support and Assured Income for the Severely Handicapped (AISH) Clients.

  • Use: To maintain a provincial directory of all AISH and Income Support applicants and clients.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Assured Income for the Severely Handicapped Act, Assured Income for the Severely Handicapped General Regulation. Income and Employment Supports Act, Income Support, Training and Health Benefits Regulation.

  • Division: Employment and Financial Supports Division

  • Location: Employment and Financial Supports Division.

  • Information maintained: May include name, contact information, date of birth, Social Insurance Number, Personal Health Number, gender, marital status, employment status, immigration status, First Nations status, and unique client identification number; spouse/partner and dependent.

  • Individuals: Income Support and Assured Income for the Severely Handicapped (AISH) Clients.

  • Use: To maintain a provincial directory of all AISH and Income Support applicants and clients.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Assured Income for the Severely Handicapped Act, Assured Income for the Severely Handicapped General Regulation. Income and Employment Supports Act, Income Support, Training and Health Benefits Regulation.

  • Division: Multiple Divisions

  • Location: Disability Services, Employment and Financial Services Division.

  • Information maintained: May include names, mailing addresses, system identifiers, dates of birth.

  • Individuals: Participants and applicants of program, Government of Alberta employees.

  • Use: To report on and deliver program/services to clients.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Persons with Developmental Disabilities Services Act, Assured Income for the Severely Handicapped Act, Assured Income for the Severely Handicapped General Regulation, Income and Employment Supports Act, Income Support, Training and Health Benefits Regulation.

  • Division: Employment and Financial Supports Division

  • Location: Employment and Financial Supports Division.

  • Information maintained: May include number, Personal Health Number, gender, marital status, medical and employment status, immigration status, and First Nations status; spouse/partner and dependent information including name, contact information, gender, medical and employment status, immigration status, and First Nations status; type of accommodation, income and expenses, financial assets, banking information, need substantiation, Canada Revenue Agency tax information, sponsor information and investigation reports.

  • Individuals: Alberta Works clients, Alberta Works Learners, Approved Training and Service Providers.

  • Use: To provide case and service management for Alberta Works clients and it is also the financial tool for Alberta Works Learners who are eligible to receive funded training. This tool provides the ability to apply for a service and/or benefit, determine eligibility and enroll clients and to calculate payment schedules, payment methods, issue payments and track/manage financial transactions.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Income and Employment Supports Act, Income Support, Training and Health Benefits Regulation, Training Provider Regulation.

  • Division: Strategic Services Division

  • Location: Office of the Public Guardian and Trustee.

  • Information maintained: May include any and all personal information about clients’ health care, accommodations, legal information, employment, family dynamics, services received, etc.

  • Individuals: Represented Adult clients; Makers where Public Guardian (PG) is named Agent; Specific Decision-Making clients; Decision-maker of Last Resort Clients; Guardianship and Trusteeship applicants.

  • Use: Case management; To document information and activities related to Public Guardian clients, private and public applications for guardianship and trusteeship.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Disability Services

  • Location: Disability Services Division.

  • Information maintained: May include name, contact information, gender, date of birth, bank account information, personal information of parent or guardian and/or trustee (if required).

  • Individuals: Individuals served, parents and/or guardians, trustees, family members.

  • Use: To automate payments directly to families’ payment for services they have received and paid for.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Persons with Developmental Disabilities Services Act.

  • Division: Employment and Financial Supports Division

  • Location: Employment and Financial Supports Division.

  • Information maintained: May include name, contact information, date of birth, Social Insurance Number, Personal Health Number, gender, marital status, employment status, immigration status, First Nations status, and unique client identification number; spouse/partner and dependent.

  • Individuals: Income Support and Assured Income for the Severely Handicapped (AISH) Clients.

  • Use: To maintain a provincial directory of all AISH and Income Support applicants and clients.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and section 33(c), Assured Income for the Severely Handicapped Act, Assured Income for the Severely Handicapped General Regulation, Income and Employment Supports Act, Income Support, Training and Health Benefits Regulation.

  • Division: Corporate Finance

  • Location: Corporate Finance.

  • Information maintained: May include client’s name, date of birth, address, unique client identification number, client’s payment information, and vendor’s name, unique vendor identification number, and vendor’s payment information.

  • Individuals: Individuals who are receiving Income Support, Assured Income for the Severely Handicapped (AISH), and medical and dental benefits and vendors receiving payment for services provided.

  • Use: To provide historical financial information about clients.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Income and Employment Supports Act, Income Support, Training and Health Benefits Regulation, Assured Income for the Severely Handicapped Act, Assured Income for the Severely Handicapped General Regulation.

  • Division: Strategic Services Division

  • Location: Office of the Public Guardian and Trustee.

  • Information maintained: May include some Personal Directive information (not Personal Directives themselves).

  • Individuals: Albertans with a Personal Directive.

  • Use: Voluntary; To maintain a record of makers and agents in Personal Directives.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Personal Directives Act.

  • Division: Common Service Access Delivery Division

  • Location: Common Service Access Delivery.

  • Information maintained: May include name, home and business contact information, birth date, Social Insurance Number, income information, treaty number, legal property information (personal), personal information of spouse or partner and medical status of applicant or wheelchair user. May include name and contact information of guardian, enduring power of attorney, trustee or persons holding personal directives and appropriate legal documents establishing their authority. May include contractors and vendors personal and business name, business contact information and Goods and Service Tax (GST) registration number. May include name and contact information of medical professionals who are associated with the applicant or wheelchair user. May include name and contact information of applicant’s alternate contact. May include name and contact information of sponsor and spouse.

  • Individuals: Individuals who have submitted an application for a RAMP grant.

  • Use: To manage the RAMP grant program.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Seniors Program Delivery Division

  • Location: Seniors Program Delivery.

  • Information maintained: May include maintenance data from City of Calgary. Includes Personal Health Care Number, Date of Birth, and then checks eligibility in real time with the Special Needs Assistance (SNA) database. Once confirmed the city employee then input the claim amount and date of service.

  • Individuals: The City of Calgary employees only who have access to this system and submitting on the client’s behalf and Government of Alberta Seniors staff based on the Active Directory group access.

  • Use: City of Calgary provide Information to the program, collected for the provision of a benefit.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Alberta Seniors Benefit Act and General Regulation.

  • Division: Seniors Program Delivery Division

  • Location: Seniors Program Delivery.

  • Information maintained: May include all client information submitted in support of the Seniors Financial Assistance (SFA) programs- Alberta Seniors Benefit (ASB), Special Needs Assistance for Seniors (SNA), Seniors Home Adaptation and Repair Program (SHARP) and Seniors Property Tax Deferral Program (SPTDP). All incoming mail is imagined and coded to the correct program area. Minister's Seniors Service Awards (MSSA) nominee and nominator information-names address', organizations and e-mail address'.

  • Individuals: Applicants to all programs and Government of Alberta Seniors staff based on the Active Directory group access.

  • Use: Applicants provide information to the program, collected for the provision of a benefit. MSSA for Senior Services awards.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Seniors Benefit Act, and General Regulation.

  • Division: Seniors Program Delivery Division

  • Location: Seniors Program Delivery.

  • Information maintained: May include Clients Name, Personal Health Number, Social Insurance Number, Date of Birth, Trustee information, Income Information, Marital Status, Address, Residence information, benefit amounts, receipts of claims-which could contain medical information, property details, assessed value, encumbrances, loan information and Municipality information.

  • Individuals: Applicants to all programs and Government of Alberta Seniors staff based on the Active Directory group access.

  • Use: These reporting tools use information that is housed in each .net application under Seniors Financial Assistance.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Alberta Seniors Benefit Act, and General Regulation.

  • Division: Seniors Program Delivery Division

  • Location: Seniors Program Delivery.

  • Information maintained: May include applying, updating file information and viewing of letters and documents that the client has submitted.

  • Individuals: Applicants to all programs and Government of Alberta Seniors staff based on the Active Directory group access.

  • Use: Applicants provide information to the program, collected for the provision of a benefit.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Seniors Benefit Act, and General Regulation.

  • Division: Seniors Program Delivery Division

  • Location: Seniors Program Delivery.

  • Information maintained: May include name, Address, Birthdate, Phone Number, Personal Health Number, Marital Status, Canadian Citizenship, Alberta Residency, Trustee/Power of Attorney name - maintained within Alberta Seniors Benefit system; Property Tax information (tax roll number, Land Identification Numeric Code (LINC), Title Number, legal land description, assessed value, owing, encumbrances, Home insurance Registered owner names and phone numbers and Income, Direct Deposit – maintained within SHARP system.

  • Individuals: Applicants to the Seniors Home Adaptation and Repair program and Staff GoA Seniors Staff based on the Active Directory group access.

  • Use: Applicants provide Information to the program, collected for the provision of a grant or loan.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Seniors Program Delivery Division

  • Location: Seniors Program Delivery.

  • Information maintained: May include Client’s Name, Address, Personal Health number, Date of Birth, Age, Marital Status, Gender, Payment History, Repayments, Adjustments, Account Numbers and Loan Summaries.

  • Individuals: Applicants to all programs and Government of Alberta Seniors staff based on the Active Directory group access.

  • Use: The Payment Management team uses this application to update all payment information for all the Senior Financial Assistance (SFA) programs. This application is heavily integrated with all SFA applications, 1GX and CIBC.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Alberta Seniors Benefit Act, and General Regulation.

  • Division: Seniors Program Delivery Division

  • Location: Seniors Program Delivery.

  • Information maintained: May include name, Address, Birthdate, Phone Number, Personal Health Number, Marital Status, Canadian Citizenship, Alberta Residency, Trustee/Power of Attorney name - maintained within Alberta Seniors Benefit system; Property Tax information (tax roll number, Land Identification Numeric Code (LINC), Title Number, legal land description, assessed value, current taxes owing, encumbrances), Home insurance Registered owner names and phone numbers – maintained within SPTD system.

  • Individuals: Applicants to the SPTD program and Government of Alberta Seniors staff based on the Active Directory group access.

  • Use: Applicants provide Information to the program, collected for the provision of a loan.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Strategic Services Division

  • Location: Strategic Services Division.

  • Information maintained: May include the name of the Appellant, or their representative, who is affected by a decision of the Child Care Licensing (CCL), Child Youth and Family Enhancement (CYFE), Family Support for Children with Disabilities (FSCD), or Persons with Developmental Disabilities (PDD) Programs, a description of the decision that is being appealed and reasons for the appeal. Information regarding the status of the appeal (e.g., scheduled, on hold, withdrawn, etc.) is also included in SharePoint, as are previous panel decisions.

  • Individuals: Appellants, or their representative(s).

  • Use: A means of communication between panel members and the Appeals Secretariat to notify them of the status of appeals.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Early Learning and Child Care Act, Early Learning and Child Care Regulation, Child, Youth and Family Enhancement Act, Persons with Developmental Disabilities Services Act.

  • Division: Seniors Program Delivery Division

  • Location: Seniors Program Delivery.

  • Information maintained: May include name, Address, Email address (for online clients), Birthdate, Phone Number, Gender, Personal Health Number, Social Insurance Number, Marital Status, Type of Residence, Trustee/Power of Attorney name, Bank information (for direct deposit), Income, Eligibility for Old Age Security, Canadian Citizenship, Alberta Residency, and Date of Death - maintained within Alberta Seniors Benefit system. Albertans submit claims/receipts to SNA for personal, health supports and appliances.

  • Individuals: Applicants to the Special Needs Assistance program and Government of Alberta Seniors Staff based on the Active Directory group access.

  • Use: Applicants provide Information to the program, collected for the provision of a benefit.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Alberta Seniors Benefit Act and General Regulation.

  • Division: Seniors Program Delivery Division

  • Location: Seniors Program Delivery.

  • Information maintained: May include stakeholder information- company name, first and last names, e-mail addresses, phone numbers, company addresses, contact information and interactions.

  • Individuals: Government of Alberta Senior staff based on the Active Directory group access.

  • Use: Senior Stakeholder contact information repository.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Seniors Program Delivery Division

  • Location: Seniors Program Delivery.

  • Information maintained: May include name, Address, Email address (for online clients), Birthdate, Phone Number, Gender, Personal Health Number, Social Insurance Number, Marital Status, Type of Residence, Trustee/Power of Attorney name, Bank information (for direct deposit), Income, Eligibility for Old Age Security, Canadian Citizenship, Alberta Residency, and Date of Death.

  • Individuals: Applicants to the Alberta Seniors Benefit program and Government of Alberta Seniors Staff based on the Active Directory group access.

  • Use: Applicants provide information to the program, collected for the provision of a benefit.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Alberta Seniors Benefit Act, and General Regulation.

  • Division: Common Service Access Delivery Division

  • Location: Common Service Access Delivery.

  • Information maintained: May include, name, contact information, Social Insurance Number and financial benefit information.

  • Individuals: Individuals receiving benefits from SCSS.

  • Use: To generate the yearly Revenue T5007 slips for the benefits clients have received from Income Support, AISH or Widows Pension programs.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Income and Employment Supports Act, Income Support, Training and Health Benefits Regulation.

  • Division: Corporate Services Division

  • Location: Corporate Services Division.

  • Information maintained: May include client’s name, date of birth, unique client identification number and client’s payment information.

  • Individuals: Individuals who are receiving Income Support, Assured Income for the Severely Handicapped (AISH) and medical and dental benefits.

  • Use: To allow clients to inquire on their Income Support, AISH payments, annual TCIS and SPI. Also allows Financial Operations users to select the messaging, maintain schedules and reconcile data extracts.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Income and Employment Supports Act, Income Support, Training and Health Benefits Regulation, Assured Income for the Severely Handicapped Act, Assured Income for the Severely Handicapped General Regulation.

  • Division: Employment and Financial Supports Division

  • Location: Employment and Financial Supports Division.

  • Information maintained: May include name, contact information, date of birth, Social Insurance Number, Personal Health Number, gender, marital status, employment status, immigration status, and First Nations status; spouse/partner and dependent information including name, contact information, gender, parentage evidence, employment status, immigration status, and First Nations status; type of accommodation, income and expenses, financial assets, banking information, medical and employment information, need substantiation, Canada Revenue Agency tax information, sponsor information, investigation reports, details of agreements and court orders and Maintenance Enforcement Program registration documents.

  • Individuals: Income Support clients, other low-income Albertans who are eligible for Child Support Services and the respondents (the other parent or possible parent of the child or children) and dependents.

  • Use: To support the delivery of the Child Support Services Program by providing a case management tool that tracks collected evidence for Child Support applications, retains details of agreements and court orders for child support as well as Maintenance Enforcement Program registration. TOMIS is also used to track expected and actual maintenance payments received by income support clients.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Income and Employment Supports Act, Income Support, Training and Health Benefits Regulation.

  • Division: Employment and Financial Supports Division

  • Location: Employment and Financial Supports Division.

  • Information maintained: May include name, contact information, date of birth, Social Insurance Number, Personal Health Number, gender, marital status, employment status, immigration status, First Nations status, and unique client identification number; spouse/partner and dependent information including name, contact information, gender, employment status, immigration status, and First Nations status; type of accommodation, income and expenses, financial assets, banking information, medical and employment information, need substantiation, Canada Revenue Agency tax information, sponsor information and investigation reports.

  • Individuals: Assured Income for the Severely Handicapped (AISH) Clients.

  • Use: The TOI application is used by the AISH program to support both on-going case management and the application process. Some of the areas that TOI supports in AISH’s day to day business is client income management, record comments, client correspondence, Bring Forward management, application process and caseload/client reporting. Some other applications that TOI is linked to are Local Income Support Application (LISA), Continuing care Connection (CCD), Imaging and Canada Revenue Agency (CRA) Income Verification.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Assured Income for the Severely Handicapped Act, Assured Income for the Severely Handicapped General Regulation.

  • Division: Strategic Services Division

  • Location: Employment and Financial Services Division.

  • Information maintained: May include client’s name, contact information and opinions of former clients who have received employment training and Income Support services.

  • Individuals: Individuals who have received from employment and training programs. Individuals who have received Income Support.

  • Use: To analyze and report on survey results from clients who have completed training programs or received Income Support to create statistically sound monthly survey files to improve benefits and services provided to clients.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Income and Employment Supports Act, Income Support, Training and Health Benefits Regulation, Training Provider Regulation.

Service Alberta and Red Tape Reduction (SARTR)

Personal information bank

  • Division: Financial and Administrative Shared Services

  • Location: Procurement Services, Surplus Sales Unit, Edmonton, and Calgary Offices.

  • Information maintained: May include name and mailing address - Information found on the Motor Vehicle System (MOVES); Alberta Personal Property Electronic System (APPRES), and information obtained from law enforcement or other agencies. Can consist of motor vehicle identification numbers, vehicle year, make, model, operator's license numbers, names, addresses, telephone number, date of birth, information pertaining to a person's physical characteristics such as height, weight, eye, and hair colour.

  • Individuals: Owners and/or Creditors/Debtors of vehicles that have been seized or removed by law enforcements agencies which are unclaimed by the owner and therefore deemed abandoned.

  • Use: Provide Notice of Disposal to owners, creditors and debtors of vehicles that have been deemed to be abandoned and are eligible for disposal as required under the Vehicle Seizure and Removal Regulation, Traffic Safety Act.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Consumer, Registry and Strategic Services

  • Location: Consumer Services, Consumer Investigations Unit.

  • Information maintained: May include name, address, telephone number, e-mail address, social insurance number, financial information, health information, criminal record, driver's license, and motor vehicle information.

  • Individuals: Consumers, businesses, registries, licenses, and agents.

  • Use: Licensing, registration, and investigation purposes and satisfaction surveys.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Fair Trading Act Related Appeal Board(s)

  • Location: Consumer Programs.

  • Information maintained: May include appointment documents to set up each Appeal Board and relevant company information for the company appealing a decision by the Director.

  • Individuals: Appeal Board members and representatives of the company appealing a decision by the Director.

  • Use: Copies of all information contained in the file are shared with all Appeal Board Members, the company appealing a decision by the Director, Legal Services (Justice) and the Director.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Fair Trading Act Related Appeal Board(s)

  • Location: Consumer Programs.

  • Information maintained: May include name, telephone number, mailing address, e-mail list of appeals participated in.

  • Individuals: Chairs and panel members receiving administrative penalty and or Director’s Order information issued against a Consumer Services licensed business operating in Alberta, honorarium, and personal expenses forms.

  • Use: To contact individuals to set up Appeal Board(s) and prepare documentation for the appeal process including sharing information with participants in each Appeal Board.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Financial and Administrative Shared Services

  • Location: Alberta King’s Printer.

  • Information maintained: Subscription information is maintained for companies and private individuals. Information may include, names, addresses, contact names, telephone numbers and e-mail addresses, business contact names, phone, fax, and e-mail address.

  • Individuals: Private individuals, private companies, Government of Alberta departments, agencies and boards, colleges, universities, public libraries, school boards, regional health authorities, hospitals, federal and other provincial government bodies.

  • Use: Collected to maintain subscription information on the client. Information is not shared with any other sources. Will solicit clients when notifying them about new products or services or mail them issues of the Alberta Gazette (vendor under contract).

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Consumer, Registry and Strategic Services

  • Location: Consumer Services.

  • Information maintained: May include land titles, personal names, cemetery operator names, addresses and telephone numbers.

  • Individuals: Cemetery operators, unregistered burial site owners.

  • Use: To register cemeteries, manage cemetery information files, identify burial locations.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Debtor’s Assistance Board (Credit Counselling Services of Alberta Ltd.)

  • Location: Credit Counselling Services of Alberta Ltd.

  • Information maintained: May include client’s name, address, phone number, e-mail address, income amount, names of their creditor’s, counsellor notes, bank account numbers, credit cards, tax records, court records, budget information, and family member names.

  • Individuals: Clients who contact Credit Counselling Services of Alberta for assessment of their financial situation and clients who enter Orderly Payment of Debts program.

  • Use: To assess whether clients are eligible for the Orderly Payment of Debts program. If the client’s program and disclosed only to the creditors the client has listed.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Consumer, Registry and Strategic Services

  • Location: Registry, Program, Standards and Assurance.

  • Information maintained: May include registry Agent Performance Indicators: Registry Agent Personnel (RAP) name, date, activities, issue, comments, and related attachments. Registry Agent Information: Office contact information, business phone, email, website, address, Registries Online Access Delivery System (ROADS) Users listing, operating hours, ownership structure, business insurance type and expiry dates, letters containing RAP sanctions.

  • Individuals: RAP, registry agent businesses under contractual obligations with SARTR.

  • Use: To record, track, and report performance indicator details to monitor registry agent performance. Record basic registry agent information.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Consumer, Registry and Strategic Services

  • Location: Consumer Services.

  • Information maintained: May include name, address, telephone numbers, e-mail addresses, birthdates, criminal records, credit information, health information, driver's license information, social insurance number, financial information, land titles, motor vehicle, complaints documents, statute administration enforcement action documents, licensing documents, inspection documents, correspondence, personal property and corporate registry information.

  • Individuals: Licensees, consumers, businesses, and third parties.

  • Use: To respond to consumer inquiries and trend analysis, responding to satisfaction surveys and trend analysis. Licensing - managing license and registration files and responding to related inquiries. Complaint investigation - managing consumer complaints, prosecutions disclosure requirements. Statute administration - managing enforcement action files. Compliance and Accountability - documenting.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Financial and Administrative Shared Services

  • Location: Procurement Services, Surplus Sales Unit, Edmonton, and Calgary.

  • Information maintained: May include name, mailing address, phone and fax numbers and e-mail address.

  • Individuals: Names of owners and employees of contractors of the Government of Alberta Surplus Sales and Abandoned Seized Vehicle Program.

  • Use: Provide auctioneering services, towing and storage of abandoned vehicles and recycle/scrap/garbage services.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Strategic Planning and Financial Services

  • Location: Strategic Planning and Financial Services.

  • Information maintained: Account receivables - demographic information which may include name, address, telephone number, banking information and credit history.

  • Individuals: Private registry agents, law firms and financial institutions.

  • Use: Recording, reporting, and receiving on funds due to the Government of Alberta.

  • Legal authority: Freedom of Information and Protection of Privacy, section 33(c).

  • Division: Financial and Administrative Shared Services

  • Location: Fleet Safety Office; Financial Services, Public Safety and Emergency Services.

  • Information maintained: May include driver’s name, location, vehicle number and licence plate, offences monitored and driver correlations to offence. Driver safety ratings and abstract results, Driver's License Number, Driver's License expiry date, employee identification, self disclosures, known collisions, Risk Management and Insurance (RMI) files.

  • Individuals: Participants and Administrators of the driver monitoring program within the Government of Alberta. Individual employees who have been identified by their program area as the driver of a Government of Alberta fleet vehicle.

  • Use: For administration of the vehicle and driver monitoring program within the Government of Alberta. For management and fleet services to capture driver history for planning and training purposes and to assess the risk each driver poses to the GoA in operating GoA fleet vehicles.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Financial and Administrative Shared Services

  • Location: Fleet Management Services.

  • Information maintained: May include name, business telephone number, business address, and business email.

  • Individuals: Participants and administrators of the vehicle program within the Government of Alberta.

  • Use: For administration of the vehicle program within the Government of Alberta and externally by supporting vendors.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Financial and Administrative Shared Services

  • Location: FOIP Operations, SARTR and Privacy Services, Technology and Innovation.

  • Information maintained: May include name, address, phone number, email address, date of birth, organization, and business contact information, description of information requested and/or reasons and evidence to support the request, description of privacy complaint, correspondence between complainants and the assigned advisor, and supporting documentation relating to potential or confirmed privacy breaches.

  • Individuals: Individuals who have submitted requests under the FOIP Act, individuals acting on behalf of an applicant, individuals who were contacted regarding third party notices, Government of Alberta employees, individuals acting on behalf of other public bodies submitting records for consultation, individuals acting on behalf of Alberta local public bodies submitting FOIP stats, individuals who have submitted requests for privacy advice, privacy assessments, or who have reported and/or are involved in potential or confirmed privacy breaches, or privacy complaints.

  • Use: To process, record, and track FOIP requests, and privacy matters under the FOIP Act, to maintain a record of all processed requests and matters and to compile FOIP statistics.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Financial and Administrative Shared Services

  • Location: Financial and Administrative Shared Services.

  • Information maintained: May include name, business address, contact information, employee identification, position title, and photo.

  • Individuals: Government of Alberta staff and contractors who have applied for Government Identification Cards.

  • Use: To process, record, track, and issue Government of Alberta Identification Cards.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Fair Trading Act Related Appeal Board(s)

  • Location: Pay and Benefits.

  • Information maintained: May include name, birthdate, gender, social insurance number, home and office addresses, telephone and fax numbers, employment authorization, e-mail address, employee identification number, resume, official oath, education, employment history, appointment records, pay and benefits information, conflict of interest disclosure statements, professional association memberships and certifications, security clearance, and other personal data related to employment.

  • Individuals: Appeal Board Members.

  • Use: Records and board members' honorarium claims. Note: Employee files are in partitioned formats that limit access to only those staff who have a need to access specific information.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Financial and Administrative Shared Services

  • Location: Corporate Business and Financial Services.

  • Information maintained: May include individual information (employee and non-employee) including Cross Application Human Resources Management System and Financials; name, address, city, province/state, country, home and mobile telephone numbers, social insurance number, personal bank account information. Human Resources Management System only; emergency contact information, dependent information, date of birth, health care number and gender.

  • Individuals: Employees, Members of Legislative Assembly, Board Members, Contracts (corporation to corporations, employer - employee, sole proprietor), Individuals (Albertans).

  • Use: Recruitment, employment, payroll, contract, purchasing, procurement card, vendor invoice payment, service/benefit payment & administration, expense reimbursements, tax slip reporting; customer invoicing, payment, and collection/correspondence.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Workers Compensation’s Act.

  • Division: Financial and Administrative Shared Services

  • Location: Financial Services.

  • Information maintained: May include employee information: Name, date of birth, gender, social insurance number, home address, e-mail address, financial information (e.g., banking), job classification and history; pay and benefits information, and history. May also contain telephone numbers, Workers Compensation Board (WCB) claims information, labour relations, training history, certification, and membership information.

  • Individuals: Employees of the Government of Alberta.

  • Use: Social insurance numbers are collected for Canada Revenue Agency. Other personal information is collected to determine eligibility for benefit programs. Information is segregated and allocated to staff who require the information to perform their duties.

  • Legal authority: Freedom of Information and Protection of Privacy, section 33(c).

  • Division: Fair Trading Act Related Appeal Board(s)

  • Location: Human Resources or Personnel Branches.

  • Information maintained: May include name, birthdate, gender, social insurance number, home and office addresses, telephone and fax numbers, employment authorization, e-mail address vendor identification number, resume / application for employment, education, employment history, references, samples of work, job advertisement, screening and evaluation results, and appointment of successful candidate.

  • Individuals: Applicants for Appeal Board Roster appointment.

  • Use: Copies of all information contained in the file are shared with all Appeal Board Members, the company appealing a decision by the Director, Legal Services (Alberta Justice) and the Director.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Financial and Administrative Shared Services

  • Location: Alberta King’s Printer.

  • Information maintained: May include accounts Receivable (A/R) account history. Name, address, business contact name, phone, fax, and e-mail address. Credit card numbers may be attached to sales invoice or A/R payments (credit card numbers are masked when historical copies are printed). Individuals acting on behalf of vendor information for purchasing inventory items.

  • Individuals: Private individuals, Private companies; Government of Alberta Departments, Agencies and Boards, Colleges, Universities, Public Libraries, School Boards and Divisions Provincial Health Authorities, Hospitals; Federal and other Provincial Government bodies.

  • Use: Process and distribute copies of products/services to clients upon request or by subscription. Used to create purchase orders to send to Print Vendors, Suppliers and Contractors for products or services sold by the Alberta King's Printer.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Financial and Administrative Shared Services

  • Location: Financial and Administrative Shared Services.

  • Information maintained: May include agent name, caller business telephone numbers, call audio recordings.

  • Individuals: Government of Alberta employees, individuals contacting the Contact Centre for information/assistance.

  • Use: Call review, quality monitoring, statistical reporting.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Financial and Administrative Shared Services

  • Location: Procurement Services, Surplus Sales Unit, Edmonton, and Calgary Offices.

  • Information maintained: May include username, name, address, telephone number, e-mail address, Online Auction Purchase History.

  • Individuals: Customers wanting to view, bid, and purchase surplus assets.

  • Use: Provides access to individuals to view, bid and purchase surplus assets.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Consumer, Registry and Strategic Services

  • Location: Contract Administration.

  • Information maintained: May include organization Code, First Name, Last Name, Account, email, motor vehicle identification number (MVID), Account Status, Permissions, Freedom of Information and Protection of Privacy (FOIP) eLearning Expiry Date, Police Information Checks Expiry Date, History of Changes to User Account, Current Organization, Motor Vehicle Identification Number, Trace (Organization and Enrollment Requests).

  • Individuals: Individuals that have requested access to Motor Vehicles System. Registry agent personnel, Registry Online clients, government employees, enforcement and the public.

  • Use: Authentication of users of the Motor Vehicle System (MOVES).

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Financial and Administrative Shared Services

  • Location: Financial and Administrative Shared Services

  • Information maintained: May include name, drivers license Information.

  • Individuals: Government of Alberta employees, public.

  • Use: Tracking undelivered driver’s licenses, re-mailing licenses.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Consumer, Registry and Strategic Services

  • Location: Residential Tenancy Dispute Resolution Service.

  • Information maintained: May include name, addresses, postal code, telephone numbers, e-mail addresses, rental property address, remedies sought, documented evidence to support application/defence, requests to the RTDRS and other personal information included by the applicant/respondent within the content of the application and defence.

  • Individuals: Individuals or corporations who are applicants and respondents in RTDRS applications.

  • Use: To manage the program operation and delivery.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Residential Tenancy Dispute Resolution Service Regulation.

  • Division: Consumer, Registry and Strategic Services

  • Location: Residential Tenancy Dispute Resolution Service.

  • Information maintained: May include names, addresses, postal codes, telephone numbers, e-mail addresses, rental property address, financial information, land titles and corporate registry information, remedies sought, and other personal information disclosed by the applicant, respondent, representatives, agents, and witnesses within the content of the hearing.

  • Individuals: Individuals who are applicants, respondents, representatives, witnesses, and agents at RTDRS hearings.

  • Use: To manage the program operation and delivery and to provide the parties a recording of the hearing for the purpose of obtaining a transcript for court or other use.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Residential Tenancy Dispute Resolution Service Regulation.

  • Division: Financial and Administrative Shared Services

  • Location: Financial and Administrative Shared Services.

  • Information maintained: May include name, address, telephone numbers, e-mail addresses, birthdates, driver's license information, land titles, motor vehicle, personal property and corporate registry information.

  • Individuals: Government of Alberta employees, individuals contacting the contact centre for information/assistance.

  • Use: Recording and responding to consumer inquiries, trend analysis.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Financial and Administrative Shared Services

  • Location: Financial Accounting and Standards, Treasury Board and Finance, Financial and Administrative Shared Services, SARTR.

  • Information maintained: May include names of Ministers, Associate Ministers and the Premier, travel expenses (accommodations, air fare, ground transportation, hospitality, meals, mileage, and other costs).

  • Individuals: Ministers, Associate Ministers and the Premier.

  • Use: To report on the reimbursements and allowances of eligible expenses.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Financial and Administrative Shared Services

  • Location: Fleet Safety Office.

  • Information maintained: May include name, location, vehicle number and licence plate, automated offence monitored and driver correlation to offence. Frequency of offence and volume of offence registered.

  • Individuals: Participants and administrators of the vehicle monitoring program within the Government of Alberta.

  • Use: For administration of the vehicle monitoring program within the Government of Alberta and externally by supporting vendors.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Financial and Administrative Shared Services

  • Location: Employee Safety Office.

  • Information maintained: May include name, home and business address, telephone contact number - personal and business, email address, emergency contact name. Post use locations of work and client addresses for Alberta Health Services users.

  • Individuals: Participants and Administrators of the Work Alone Monitoring Program within the Government of Alberta and externally by supporting vendors.

  • Use: For administration of the Work Alone Monitoring Program within the Government of Alberta and externally by supporting vendors.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

Technology and Innovation (TI)

Personal information bank

  • Division: Innovation, Privacy and Policy

  • Location: Innovation System Integration.

  • Information maintained: May include contact information, biographies, resumes, competencies, board appointment history for Alberta Innovates and Alberta Enterprise Corporation board members. Contact information and biographies for agency leadership, including contracts for Chief Executive Officers (CEOs) which include pay and benefits.

  • Individuals: Current and potential agency board members; agency leadership.

  • Use: Manage recruitment to agency boards; manage meetings with agencies; to facilitate conversations with Provincial Bargaining Coordination Office (part of Treasury Board and Finance) as the Minister approves the pay for CEO contracts.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Innovation, Privacy and Policy

  • Location: Innovation System Integration.

  • Information maintained: May include contact information, resumes, panel assessments.

  • Individuals: Agencies, post-secondary institutions, businesses, not-for-profit organizations, and individuals with whom the branch enters into a Memorandum of Understanding (MOU), contract or grant or seeks advice from.

  • Use: For awarding contracts/grants and managing the deliverables associated with the agreements.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Digital Design and Delivery

  • Location: Platforms.

  • Information maintained: May include basic account information (username, password, email address, first name, middle name, other middle name, last name, address line 1, address line 2, city/municipality, province/state, postal code, country, sex, date of birth, telephone, telephone extension number, cell phone). Verified account information from an Alberta driver’s licence or identification card (number, expiry date, full name, first name, middle name, other middle name, last name, address line 1, address line 2, city/municipality, province/state, postal code, country, sex, date of birth, Audit Control Number, and expired status).

  • Individuals: Residents, visitors, and businesses.

  • Use: Provide secure access to online services provided by the following public entities: departments within the Government of Alberta (GoA), municipalities, post-secondary institutions, and other public bodies as defined by the Freedom of Information and Protection of Privacy Act, municipal, provincial, territorial, or federal governments, and any agencies, boards or commissions of each of the above. Verification of accounts against authoritative GoA records (Motor Vehicles System (MOVES) database).

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Innovation, Privacy and Policy

  • Location: FOIP Operations, Service Alberta and Red Tape Reduction and Privacy Services, TI.

  • Information maintained: May include name, address, phone number, email address, date of birth, organization, and business contact information, description of information requested and/or reasons and evidence to support the request, description of privacy complaint, correspondence between complainants and the assigned advisor, and supporting documentation relating to potential or confirmed privacy breaches.

  • Individuals: Individuals who have submitted requests under the FOIP Act, individuals acting on behalf of an applicant, individuals who were contacted regarding third party notices, Government of Alberta employees, individuals acting on behalf of other public bodies submitting records for consultation, individuals acting on behalf of Alberta local public bodies submitting FOIP stats, individuals who have submitted requests for privacy advice, privacy assessments, or who have reported and/or are involved in potential or confirmed privacy breaches, or privacy complaints.

  • Use: To process, record, and track FOIP requests, and privacy matters under the FOIP Act, to maintain a record of all processed requests and matters and to compile FOIP statistics.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Digital Design and Delivery

  • Location: Platforms.

  • Information maintained: May include email address, billing information (first name, last name, address, city, country, state/province, zip/postal code, phone number), renewal reminder information (first name, last name, business name, and expiry date of an Alberta driver’s licence or identification card), and any other purchase details related to the delivery of Government of Alberta (GoA) services that users choose to purchase.

  • Individuals: Residents, visitors, and businesses.

  • Use: Enable Albertans to obtain online services from the GoA and receive communications about account activity.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Digital Design and Delivery

  • Location: Platforms.

  • Information maintained: May include recipient information (phone number, email address, and any other information related to the delivery of Government of Alberta (GoA) services).

  • Individuals: Anyone who consents to receive communications from participating government services (residents, visitors, and businesses), and GoA employees.

  • Use: Provide government entities the capability to send emails and text messages to their users.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Innovation, Privacy and Policy

  • Location: Privacy Services.

  • Information maintained: May include name, address, phone number, email address, date of birth, organization, and business contact information, description of privacy complaint, correspondence between complainants and the assigned advisor, and supporting documentation relating to potential or confirmed privacy breaches.

  • Individuals: Individuals, including Government of Alberta employees, who have submitted requests for privacy advice, privacy assessments, or who have reported and/or are involved in potential or confirmed privacy breaches, or privacy complaints.

  • Use: To process, record, and track privacy matters under the FOIP Act, to maintain a record of processed requests.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Innovation, Privacy and Policy

  • Location: Innovation System Integration.

  • Information maintained: May include biographies that include the names, titles, contact information, organizations, pictures, career highlights, education credentials.

  • Individuals: Representatives from agencies, venture capital organizations, academia, external stakeholders, federal/provincial Ministers.

  • Use: Provide background information on individuals to facilitate meetings, missions, etc.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

Tourism and Sport (TS)

Personal information bank

  • Division: Tourism and Sport

  • Location: Tourism Policy and Strategy.

  • Information maintained: May include name, organization, business, and personal contact information.

  • Individuals: Individuals representing organizations of strategic importance and relevance to the department's work.

  • Use: To contact and engage on matters relating to policy development.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

Transportation and Economic Corridors (TEC)

Personal information bank

  • Division: Traffic Safety Services Division

  • Location: Traffic Safety Services.

  • Information maintained: May include individual carrier, driver name, date of birth, Motor Vehicle Identification Number (MVID), operator licence number, address, phone number, contravention number, impaired driving charges and contraventions, vehicle information and registered owner, issuing officer information.

  • Individuals: Individual carriers, carrier company representative, carrier company drivers.

  • Use: To maintain administrative penalty information on impaired driving charges.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (a) and (c), Traffic Safety Act.

  • Division: Strategic and Integrated Services Division

  • Location: Justice, Advanced Projects and Traffic Office, SafeRoads Alberta.

  • Information maintained: May include names, addresses, phone numbers, operator licence information, vehicle information, agency, or company names, investigating officer names, police file numbers, fine payment transactions, fee payment transactions and document submissions.

  • Individuals: Individuals involved in immediate roadside sanction administrative penalties, and/or who were issued an impaired Notice of Administrative Penalty, or vehicle seizures (driver, registered owner, witness), and/or received a Seizure Notice (driver and registered owner); law enforcement officers involved in issuing immediate roadside sanction administrative penalties or vehicle seizures; individuals requesting SafeRoads Alberta services (including individuals acting on behalf of an applicant such as an agent or counsel); and Government of Alberta employees associated with service delivery who are authorized users of the APIS application.

  • Use: To enforce and maintain a record of all administrative penalties, to process, record and track the progress and delivery of services under Provincial Administrative Penalties Act (PAPA), to maintain a record of all processed requests and to compile statistics. To process, record, track, coordinate and facilitate the delivery of the SafeRoads Alberta program.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (a) and (c), Traffic Safety Act.

  • Division: Traffic Safety Services Division

  • Location: Traffic Safety Services.

  • Information maintained: May include name, operator's licence number, Motor Vehicle Identification Number (MVID), operator date of birth, collision case number, phone number, address, vehicle information, carrier number (once uploaded to the carrier record in Motor Transport Information System (MOTRIS)), investigating officer(s) name, police file number, registration number, police report number.

  • Individuals: Individuals involved in collisions (i.e., drivers, passengers, registered owner of vehicle, witnesses, pedestrians, etc.)

  • Use: To gather and analyze collision information for the purpose of making recommendations which will contribute to the reduction and severity of collisions on Alberta's roadways. To produce statistical information. To review and analyze client and carrier collision data to support client and safety program decisions.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (a) and (c), Traffic Safety Act, Commercial Vehicle Certificate and Insurance Regulation AR314/2002.

  • Division: Traffic Safety Services Division

  • Location: Traffic Safety Services.

  • Information maintained: May include name, home and business contact information, address, and description of information requested and/or details of incident, complaint or emergency as provided by the individual.

  • Individuals: Individuals representing companies, agencies, or members of the public.

  • Use: To maintain a list of individuals who have called Alberta EDGE to ask a question or report an environmental or dangerous goods incident, emergency, or complaint.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (a) and (c), Dangerous Goods Transportation and Handling Act, Environmental Protection and Enhancement Act, Water Act.

  • Division: Strategic and Integrated Services Division

  • Location: SafeRoads Alberta.

  • Information maintained: May include names, phone numbers, administrative penalty contravention numbers, seizure notice numbers, operator licence numbers, and email addresses.

  • Individuals: Individuals seeking to obtain services from, or information about, SafeRoads Alberta or related services. Individuals may include recipients of an immediate roadside sanction administrative penalty or vehicle seizure notice; individuals acting on behalf of a recipient; and Government of Alberta employees associated with service delivery.

  • Use: To process, record, and track the receipt of, and response to, incoming contact center phone calls and written correspondence to the SafeRoads Alberta program.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (c).

  • Division: Traffic Safety Services Division

  • Location: Traffic Safety Services.

  • Information maintained: May include individual name, Motor Vehicle Identification Number (MVID), carrier number (National Safety Code (NSC), if applicable to an owner-operator carrier), file reference number (case file number, activity number, penalty number, carrier review number), address, phone number, email address, company representative and contact information, details about the audit, investigation, or inspection event, certified auditor/reviewer information (name, contact information), opinions about individual compliance and outcomes of the audit/investigation/inspection to inform review and decisions.

  • Individuals: Individual carriers, permit holders, company representatives, and company safety officers.

  • Use: To maintain, complete, submit, review and action compliance activities such as audits, audit verifications, investigations, new carrier compliance reviews and verifications, and permit inspections, to monitor carrier compliance with the National Safety Code, legislation, regulations, and safety fitness certificate.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (a) and (c), Traffic Safety Act, Dangerous Goods Transportation and Handling Act, Drivers' Hours of Service Regulation.

  • Division: Traffic Safety Services Division

  • Location: Traffic Safety Services.

  • Information maintained: May include name, Motor Vehicle Identification Number (MVID), address, phone number, email address, account number, Alberta Corporate Account Number, business partner information for 1GX coding, business partner roles, reconciliation account, business partner relationship information.

  • Individuals: Individual carriers, representatives of carrier companies, permit holders.

  • Use: To determine eligibility to manage and maintain a charge account with the department that can be used for permit services.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (c).

  • Division: Traffic Safety Services Division

  • Location: Traffic Safety Services.

  • Information maintained: May include driver’s name, operator’s licence number, motor vehicle identification number (MVID), date of birth, contravention information related to convictions (tickets), Commercial Vehicle Safety Alliance (CVSA) inspections, and administrative penalties for impaired driving charges, name and MVID of Commercial Drivers Abstract (CDA) internal Government of Alberta (GoA) requestor.

  • Individuals: Drivers of commercial vehicles.

  • Use: Used to request and issue commercial driver’s abstracts, which provides details on an operator’s driving history.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (a) and (c), Traffic Safety Act.

  • Division: Traffic Safety Services Division

  • Location: Traffic Safety Services.

  • Information maintained: May include individual carrier, driver name, date of birth, Motor Vehicle Identification Number (MVID), operator licence number, address, phone number, vehicle information and registered owner, issuing officer, inspection number, defects, officer opinions and comments on the inspection.

  • Individuals: Individual carriers, carrier company representative, carrier company drivers.

  • Use: To maintain CVSA inspection information on commercial truck/bus carriers that operate under the authority of the National Safety Code (NSC) program in Alberta.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (a) and (c), Traffic Safety Act.

  • Division: Traffic Safety Services Division

  • Location: Traffic Safety Services.

  • Information maintained: May contain individual name, Motor Vehicle Identification Number (MVID), carrier number (National Safety Code, (NSC), if applicable to an owner-operator carrier), technician number, contravention/penalty/directive number, contravention details (offence, fine amount if applicable), address, phone number, email address, company representative and contact information, details/descriptions related to the offence, opinions about individual compliance to inform review and decisions.

  • Individuals: Individual carriers, permit holders, technicians, facility company representatives, railway operator company representatives, driver examiners, driving instructors, driver training school company representatives.

  • Use: To determine corrective/intervention action to be issued to an individual client, such as an administrative penalty or directive, based on their compliance and safety information.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (a) and (c), Traffic Safety Act.

  • Division: Traffic Safety Services Division

  • Location: Traffic Safety Services.

  • Information maintained: May include individual carrier, driver name, date of birth, Motor Vehicle Identification Number (MVID), operator licence number, address, phone number, vehicle information and registered owner, issuing officer, document number, offence/charge, and details.

  • Individuals: Individual carriers, carrier company representative, carrier company drivers.

  • Use: Maintain conviction information on transportation moving and non-moving violations.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (a) and (c), Traffic Safety Act.

  • Division: Traffic Safety Services Division

  • Location: Traffic Safety Services.

  • Information maintained: May include individual name, address, phone number, vehicle information, Motor Vehicle Identification Number (MVID), birth date, employer, Consignor, Safety Critical Position Medical record, carrier number (National Safety Code (NSC), if applicable to an owner-operator carrier), file reference number (case file number, activity number, penalty number), email address, company representative and contact information, details about the investigation or inspection, opinions about individual compliance and outcomes of the investigation/inspection to inform review and decisions.

  • Individuals: Company/individual contact, individual registered owner of vehicle, driver, director, corporate officer, facility contact, technicians, company officials registered owner of vehicle, Inspector/tester/Quality Control, railway operator, facility representative(s).

  • Use: Conducting audits, inspections, and investigations, handling complaints, determining compliance with the legislation, registration, and safe handling, offering for transport, transport, importing/exporting of dangerous goods, and those operating a railway.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (a) and (c), Traffic Safety Act, Dangerous Goods Transportation and Handling Act, Transportation of Dangerous Goods Act and regulations, Railway (Alberta) Act and regulations.

  • Division: Traffic Safety Services Division

  • Location: Safety and Compliance Services.

  • Information maintained: May include names, business addresses, phone numbers and contact people.

  • Individuals: Company employees named as contact people.

  • Use: To maintain a current list of companies who have been granted operating approvals for a railway.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (a) and (c), Railway (Alberta) Act.

  • Division: Traffic Safety Services Division

  • Location: Traffic Safety Services.

  • Information maintained: May include names, addresses, regiment or employee numbers and course marks, opinions on individual information and related decisions.

  • Individuals: Officials qualified as dangerous goods inspectors.

  • Use: To maintain a current list of individuals who have qualified as dangerous goods inspectors.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (a) and (c), Traffic Safety Act, Dangerous Goods Transportation and Handling Act.

  • Division: Traffic Safety Services Division

  • Location: Traffic Safety Services.

  • Information maintained: May include names, addresses, birth dates, Alberta operator's licence numbers, Motor Vehicle Identification Number (MVID), medical histories, traffic and criminal code convictions, opinions on the individual outcome, compliance information and decisions.

  • Individuals: Individuals who have been issued any class of Alberta operator's licenses including those who may have a licence which has been declassed, prohibited, cancelled, suspended, expired or do not have an operator's licence but have a traffic or criminal code conviction related to driving.

  • Use: To ensure that all users of Alberta's roads are safe - including drivers, passengers, and pedestrians. The Canadian Council of Motor Transport Administrators' National Safety Code (NSC) and Standard 6 specifically, is used as a guideline to establish basic minimum medical, physical, and visual qualifications for drivers’ compliance to the Traffic Safety Act, its Regulations and the Criminal Code of Canada.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (a) and (c), Traffic Safety Act.

  • Division: Traffic Safety Services Division

  • Location: Traffic Safety Services.

  • Information maintained: May include name, address, phone number, email address, Alberta driver's licence number, Motor Vehicle Identification Number (MVID), criminal records and vehicle and insurance information, licence identification, licence/certificate number, data on licence suspensions and demerits, opinions on individual compliance information and decisions.

  • Individuals: Those who may have a licence which has been declassed, prohibited, cancelled.

  • Use: To license and ensure compliance of the industry to the regulations.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (a) and (c), Traffic Safety Act.

  • Division: Traffic Safety Services Division

  • Location: Traffic Safety Services.

  • Information maintained: May include name, address, driver's licence information, Motor Vehicle Identification Number (MVID), grant identification number, employment status, Canada-Alberta Labour Market Development Agreement eligibility status, program driver training and testing outcomes, value of grant benefit, program status, tax information number, date of birth, opinions on individual information and decisions.

  • Individuals: Individuals who have been approved for the Driving Back to Work grant program.

  • Use: To administer the Driving Back to Work grant program, to track grantee progress, to track value of benefit, to prepare tax information slips, to track and report grantee outcomes, to track and report program outcomes, to evaluate program effectiveness, to prepare and report program statistics.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (c).

  • Division: Deputy Minister Office

  • Location: Financial Services.

  • Information maintained: May include names, organizational units, employee identification numbers, position numbers, pay grade codes, biweekly compensations, annual compensations, position titles, position types, work addresses.

  • Individuals: Alberta public body employees.

  • Use: To assist with managing positions and payroll.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (c).

  • Division: Traffic Safety Services Division

  • Location: Traffic Safety Services.

  • Information maintained: May include driver knowledge and skill testing results, names, Motor Vehicle Identification Number (MVID), test permit number, test results, vehicle licence plate information, opinions on individual compliance information and decisions.

  • Individuals: All applicants for knowledge or skill testing, waiting to be issued an Alberta driver's licence, or Commercial Carrier Application in the Safety Fitness Certificate Pre-entry Program.

  • Use: To licence and ensure compliance of individuals and industry to the regulations.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (a) and (c), Traffic Safety Act.

  • Division: Deputy Minister Office

  • Location: Financial Services.

  • Information maintained: May include names, organizational units, employee identification numbers, business e-mail addresses.

  • Individuals: Ministry employees who are designated as expenditure officers.

  • Use: To manage the listing and authority of expenditure officers.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Financial Administration Act.

  • Division: Deputy Minister Office

  • Location: Financial Services.

  • Information maintained: May include names, organizational units, mailing addresses, telephone numbers, employee identification numbers, classifications/occupations, kilometers travelled, purpose of travel and other expenses claimed.

  • Individuals: Alberta public body employees and non-public employees (i.e., contracted staff, job applicants) submitting a personal expense claim.

  • Use: To process expense claims in the now defunct Integrated Management Alberta Government Information System (IMAGIS) accounting system.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (c).

  • Division: Deputy Minister Office

  • Location: Financial Services.

  • Information maintained: May include names, organizational units, employee identification numbers, expenses claimed.

  • Individuals: Alberta public body employees submitting a personal expense claim.

  • Use: To assist with detailed analysis of expenditures.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (c).

  • Division: Deputy Minister Office

  • Location: Various offices of the public body.

  • Information maintained: May include names, addresses, telephone numbers, e-mail addresses, banking information, amounts to be paid to or already paid by Government of Alberta.

  • Individuals: Individuals who pay money to or receive money from the Government of Alberta including Alberta public body employees.

  • Use: To collect or pay amounts.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (a) and (c), Financial Administration Act.

  • Division: Deputy Minister Office

  • Location: Various offices of the public body.

  • Information maintained: May include names, addresses, telephone numbers, email addresses, banking information, employee identification numbers, contact information, emergency contact information, marital status, gender.

  • Individuals: Alberta public body employees.

  • Use: For payroll and expense claim purposes.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Financial Administration Act.

  • Division: Traffic Safety Services Division

  • Location: Traffic Safety Services.

  • Information maintained: May include name, contact information such as phone number, address, email address, company representatives, industry association representatives, individual views/opinions, information on actions or decisions which may be based on an individual.

  • Individuals: Dependent on the nature of the action request: Individual association representatives, public, carrier company representatives, carriers as owner/operators, facility company representatives, technicians, railway operators’ representatives, drivers, driver training school representatives, driving instructors, driver examiners, subject of complaints, complainants, etc.

  • Use: To maintain information on stakeholder groups and industry association contacts, to maintain information on client requests, issues, complaints, inquiries based on action requests and telephone action requests.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (c).

  • Division: Traffic Safety Services Division

  • Location: Traffic Safety Services.

  • Information maintained: May include name, address, date of birth, Motor Vehicle Identification Number (MVID), operator's licence number, opinions on the individual compliance information, outcomes and decisions, application reference number.

  • Individuals: Individuals who have been issued any class of Alberta operator's licences and who have been issued an administrative penalty or infraction under the criminal code related to impaired driving, in which safety decisions identify the need for the driver to be issued an ignition interlock device.

  • Use: To determine eligibility for an individual to be issued an ignition interlock device to fulfill driver safety conditions and decisions.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (a) and (c), Traffic Safety Act.

  • Division: Traffic Safety Services Division

  • Location: Traffic Safety Services.

  • Information maintained: May include individual name, motor vehicle identification number (MVID), carrier number (if applicable), incident number, depending on the incident and scope- details may include individual driver information, information on officers or investigators involved.

  • Individuals: Registered owners, individual carriers, drivers, individuals involved in the incidents.

  • Use: To maintain, submit, review, and action incidents.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (a) and (c), Traffic Safety Act, Dangerous Goods Transportation and Handling Act, Drivers' Hours of Service Regulation.

  • Division: Traffic Safety Services Division

  • Location: Traffic Safety Services.

  • Information maintained: May include name, address, phone number, driver’s licence number, Motor Vehicle Identification Number (MVID), birth date, employer, driver training school representative, driving instructor, and driver examiner licence number.

  • Individuals: Company/individual contact, registered owner of vehicle, driver, director, corporate officer, Driver Training School owners and operators, driving instructors, driver examiners, driving students and drivers.

  • Use: Conducting audits, inspections, and investigations, handling complaints, determining eligibility for licences and/or legality in operating a driver training school and/or driving instructor.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (a) and (c), Traffic Safety Act, Driver Training and Driver Examination Regulation.

  • Division: Traffic Safety Services Division

  • Location: Traffic Safety Services.

  • Information maintained: May include name, Motor Vehicle Identification Number (MVID), carrier number (if individual is also a carrier, as an owner-operator), address, phone number, email address, vehicle purchase information including bill of sale and lease agreements, opinions individual compliance information and decisions.

  • Individuals: Licensed Alberta carriers operating under two Prorate Agreements: 1. Canadian Agreement Vehicle Registration [C.A.V.R.] and 2. International Registration Plan [I.R.P.].

  • Use: To identify individuals/organizations that qualify for IRP registrations. IRP allows commercial carriers to register for travel in a number of jurisdictions through one registration process.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (a) and (c), Traffic Safety Act.

  • Division: Deputy Minister Office

  • Location: Financial Services.

  • Information maintained: May include names, employee identification numbers, salaries, overtime worked, amounts deducted for employee benefits.

  • Individuals: Alberta public body employees.

  • Use: To assist with detailed analysis of expenditures.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (c).

  • Division: Traffic Safety Services Division

  • Location: Traffic Safety Services.

  • Information maintained: May include name, Motor Vehicle Identification Number (MVID), carrier number and safety fitness certificate data (e.g. operating status, safety fitness rating, safety fitness certificate status- if individual is also a carrier, as an owner-operator), address, phone number, email address, driver information (name, date of birth, operator licence number- based on permit type), vehicle information (based on permit type), opinions on individual compliance to inform permit application review and decisions, permit application approvals including conditions of approval and name(s) of approver, payment reference data (e.g. credit card data processed in compliance with Payment Card Industry-Data Security Standards).

  • Individuals: Permit applicant and permit holders, based on individual applicants, company representative contact(s), officials or individuals named as contact people, as associated with the permit holder or organization, accredited Transport Routing and Vehicle Information System (TRAVIS) permit agents as authorized to submit permit applications on behalf of the applicant, individual representatives of a municipality as involved in the review/approval of a permit on behalf of their municipality entity, individual reviewers and/or approvers of permit applications.

  • Use: To determine eligibility for an individual or company to hold a permit as issued by the department, to maintain and monitor permit applications/requests, permits issued, modifications to permits, etc. and exemptions as issued by the department, to manage, issue and monitor permit requests and provide historical record of approval, company contact person identification required if follow-up necessary.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (a) and (c), Traffic Safety Act, Dangerous Goods Transportation and Handling Act, Drivers' Hours of Service Regulation AR 317/2002, Commercial Vehicle Certificate and Insurance Regulation AR 314/2002.

  • Division: Deputy Minister Office

  • Location: Financial Services.

  • Information maintained: May include names, employee identification numbers, organizational units, procurement card expiry dates and transaction limits, work addresses.

  • Individuals: Alberta public body employees who have a government procurement card.

  • Use: To manage the listing of procurement card holders.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Financial Administration Act.

  • Division: Capital Planning, Grants and Engineering Services Division

  • Location: Capital Planning, Grants and Engineering Services.

  • Information maintained: May include names, addresses, telephone numbers, e-mail addresses, company/organizational name.

  • Individuals: Individuals who manage or are under contract or agreement to provide products or services to the department.

  • Use: To manage the projects that plan, design, construct and maintain highway infrastructures.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Financial Administration Act.

  • Division: Traffic Safety Services Division

  • Location: Traffic Safety Services (TSS).

  • Information maintained: May include communication/complaint reference number, name (e.g. individual subject of the complaint, complainant (caller/sender), investigator, facility, technician, vehicle owner, witness, officer, etc.), Motor Vehicle Identification Number (MVID), phone number, email address, address, opinions of the individual subject of the complaint compliance information and decisions, individual views/opinions from the complainant to form the information on the public complaint.

  • Individuals: Subjects of the complaint, representatives of the company who the complaint is filed against, complainants who submitted the complaint, officers, and investigators within TSS division and Sheriff Highway Patrol.

  • Use: To collect, review and action public complaint data.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (c).

  • Division: Traffic Safety Services Division

  • Location: Traffic Safety Services.

  • Information maintained: May include name, regiment number, employee number, designation number, resignation number, Motor Vehicle Identification number (MVID), email address, training information and certifications, course marks, opinions on the individual outcome.

  • Individuals: Officials qualified as dangerous goods inspectors, officials with hours of service designation, or rail safety officer designation.

  • Use: To maintain a current list of individuals who have qualified as dangerous goods inspectors, completed hours of service training, and/or rail safety officer (RSO) training.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (a) and (c), Dangerous Goods Transportation and Handling Act.

  • Division: Traffic Safety Services Division

  • Location: Traffic Safety Services.

  • Information maintained: May include name, address, phone number, Motor Vehicle Identification Number (MVID), email address.

  • Individuals: Company employees named as contact people for rail companies with railway operating or construction approvals.

  • Use: Maintain a current list of companies who have been granted operating approvals for a railway.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (a) and (c), Railway (Alberta) Act.

  • Division: Traffic Safety Services Division

  • Location: Traffic Safety Services.

  • Information maintained: May include individual that submitted the reconsideration application, individual representative of the company, name, Motor Vehicle Identification Number (MVID), carrier number National Safety Code (NSC) if applicable, operator licence number, driver information on licence, address, phone number, email address, information on the Registrar's decision requested for reconsideration, opinions on the client information, recommendations and decisions, department reviewers and decision makers.

  • Individuals: Individual carriers, representatives of carrier companies, drivers, driver training schools, driving instructors, driver examiners, facilities, technicians, railway operators.

  • Use: To determine eligibility of the request for the Registrar to reconsider a previous decision.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (c).

  • Division: Traffic Safety Services Division

  • Location: Traffic Safety Services.

  • Information maintained: May include individual carrier information as an owner operator such as name, Motor Vehicle Identification Number (MVID), date of birth, address, phone number, email address, carrier number National Safety Code (NSC), safety fitness certificate number, safety fitness rating, operating status, carrier conditions, safety fitness certificate suspensions, on-road safety data (collisions, convictions, Commercial Vehicle Safety Alliance (CVSA) inspections, administrative penalties for impaired driving charges), driver information as it relates to on-road safety event data, vehicle information, company carrier representatives and safety officers (including contact information and MVID).

  • Individuals: Individual carriers, carrier company representatives or safety officers.

  • Use: Determine eligibility to become/sustain the ability to operate as a carrier under the NSC program in Alberta. Determine eligibility to issue a new or renewal safety fitness certificate to authorize the ability to operate as a NSC carrier and operate truck/bus operations, to determine eligibility to issue safety fitness certificate amendments (e.g., operating status change, name change), to manage and monitor carrier compliance to ensure safe operation and mitigate risks to road users, to determine and issue intervention/corrective actions based on non-compliance to transportation legislation.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (a) and (c), Traffic Safety Act, Commercial Vehicle Certificate and Insurance Regulation AR 314/2002, Drivers' Hours of Service Regulation AR 317/2002.

  • Division: Traffic Safety Services Division

  • Location: Traffic Safety Services.

  • Information maintained: May include company name and company location (as tied to an individual), program applications, inspections and approvals and contact person’s name and phone number.

  • Individuals: Company official, program contact person.

  • Use: Company official required for signing authority, contact person required for follow- up contact and ongoing program liaison.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (c).

  • Division: Traffic Safety Services Division

  • Location: Traffic Safety Services.

  • Information maintained: May include name, address, email address, phone number, certification and status, exam status/outcome, information related to certification and status, opinions on client information to inform certification or decertification decisions.

  • Individuals: Individual certified Third-Party Auditors (TPAs) and reviewers.

  • Use: To maintain information on prospective applicants to become third party auditors and reviewers to assess eligibility into the program to become a certified third-party auditor or reviewer in Alberta, to maintain information on existing certified auditors/reviewers to support retention of certification, review/disciplinary information, and past auditors/reviewers.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (c).

  • Division: Traffic Safety Services Division

  • Location: Traffic Safety Services.

  • Information maintained: May include names, addresses, phone numbers, Alberta driver's licence numbers, criminal records and vehicle and insurance information, opinions on individual compliance information and decisions.

  • Individuals: All licensed driver examiners, driving instructors, special delivery agents and driving schools including applicants waiting to be licensed.

  • Use: To licence and ensure compliance of the industry to the regulations.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (a) and (c), Traffic Safety Act.

  • Division: Capital Planning, Grants and Engineering Services Division

  • Location: Capital Planning, Grants and Engineering Services.

  • Information maintained: May include names, addresses, telephone numbers, e-mail addresses, company/organizational name.

  • Individuals: Individuals who manage or are under contract or agreement to provide products or services to the department.

  • Use: To access highway infrastructure data for highway planning or design.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Traffic Safety Services Division

  • Location: Traffic Safety Services.

  • Information maintained: May include file reference number (communication reference number), TNC certificate number, name, Motor Vehicle Identification Number (MVID), address, email address, phone number, TNC company representative(s).

  • Individuals: Individual TNCs, representatives of the TNC company.

  • Use: To determine eligibility to become and maintain a certificate as an authorized TNC to provide transportation services.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (a) and (c), Traffic Safety Act, Transportation Network Companies Regulation.

  • Division: Deputy Minister Office

  • Location: Financial Services.

  • Information maintained: May include names, employee identification numbers, vacation liability (hours and amounts), banked overtime liability (hours and amounts), vacation accrual dates, service in years, annual entitlement in days, pay scale type, employment category name, employee statuses.

  • Individuals: Alberta public body employees.

  • Use: To assist with detailed analysis of expenditures.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (c).

  • Division: Traffic Safety Services Division

  • Location: Traffic Safety Services.

  • Information maintained: May include name, address, phone number, credit card information, Motor Vehicle Identification Number (MVID), vehicle safety inspector’s opinion, facility licence and number, facility audit results.

  • Individuals: Facility contacts, technicians, owner, company officials.

  • Use: To determine eligibility to become and maintain a licence as an authorized commercial vehicle inspection facility and provide a contact person for each approved facility.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (a) and (c), Traffic Safety Act, Vehicle Inspection Regulation AR 211/2006.

  • Division: Traffic Safety Services Division

  • Location: Traffic Safety Services.

  • Information maintained: May include name, address, phone number, Motor Vehicle Identification Number (MVID), vehicle information, facility number, facility name, technician number and name, opinions on individual (as registered owner) compliance information and decisions.

  • Individuals: Registered owner of vehicle, technician, and inspection facility.

  • Use: To monitor vehicle inspections for compliance with the National Safety Code and operating authority, to maintain and monitor vehicle inspections associated with salvage and out-of-province vehicles.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (a) and (c), Traffic Safety Act, Vehicle Inspection Regulation AR 211/2006.

  • Division: Traffic Safety Services Division

  • Location: Traffic Safety Services.

  • Information maintained: May include name, address, phone number, Motor Vehicle Identification number (MVID), vehicle safety inspector’s opinion, facility licences and numbers, facility audit results, criminal record history and charges under the Criminal Code, Excise Act [Canada] or a substantially similar offence under a foreign Act or regulation that apply to the licensed technician, carrier number (National Safety Code (NSC), if applicable to a carrier that operates as a facility), file reference number (case file number, activity number, penalty number), email address, opinions about individual compliance and outcomes of the investigation/inspection to inform review and decisions.

  • Individuals: Facility contacts, technicians, individual owner, company officials registered owner of vehicle, technician, and inspection facility representative.

  • Use: To monitor compliance and eligibility to maintain a licence as an authorized vehicle inspection facility and/or a technician and/or a vehicle owner's compliance with the NSC, legislation, regulations, and safety fitness certificate.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33 (a) and (c), Traffic Safety Act, Vehicle Inspection Regulation AR 211/2006.

Treasury Board and Finance (TBF)

Personal information bank

  • Division: All Divisions

  • Location: Various offices of the public body.

  • Information maintained: May include name, business address, business number, asset make and model.

  • Individuals: Employees who use a government owned / leased asset.

  • Use: To track the deployment of government owned / leased assets.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Tax and Revenue Administration

  • Location: Revenue Operations.

  • Information maintained: May include name, mailing address, telephone number, email, tax information, payment information, financial information, tax return information.

  • Individuals: Mineral rights owners, businesses that are freehold mineral tax payors or freehold mineral tax lessees.

  • Use: To record payments and refunds for freehold mineral tax program.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Tax and Revenue Administration

  • Location: Revenue Operations.

  • Information maintained: May include name, mailing address, telephone number, email, freehold tax information, mineral ownership details, mineral production information.

  • Individuals: Mineral rights owners, FMT payors, FMT lessees.

  • Use: To calculate FMT and send annual tax statements to mineral owners and FMT payors.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Financial Sector Policy and Regulation

  • Location: Financial Institutions Policy and Regulation.

  • Information maintained: May include name, email address, phone number of complainants. Summary of complaint against financial institution. Depending on the nature of the complaint, correspondence sent to Financial Institutions Policy and Regulation regarding the complaint may be maintained.

  • Individuals: Individuals who have made complaints regarding the market conduct of financial institutions in Alberta, whether regulated by Financial Institutions Policy and Regulation or by other bodies, such as other Alberta ministries or federal bodies (i.e., Office of the Superintendent of Financial Institutions).

  • Use: To track complaints against specific institutions and identify trends in the market conduct of financial institutions. Maintain records of complaints to inform responses or identify if complainant contacts the Branch multiple times in regard to one or multiple issues.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Treasury and Risk Management

  • Location: Alberta Risk Management and Insurance (RMI) Claims Program.

  • Information maintained: May include business contact information, date of birth, driver’s license number, driver’s history, insurance policy number, narrative report of accident, medical information, and employment information.

  • Individuals: Individuals who are affected by an automobile accident or other losses that involve liability or property of the Government of Alberta.

  • Use: To investigate, negotiate, settle, and defend claims or suits made against the Crown regarding alleged bodily or personal injury, damages to property or certain other liabilities and damages against the Crown, even if those claims are groundless, false or fraudulent.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Financial Administration Act.

  • Division: Tax and Revenue Administration

  • Location: Strategic & Client Services.

  • Information maintained: May include name, mailing address, telephone number, email, tax information, claim information, financial information, tax return information, objection activity, collection actions.

  • Individuals: Individual business owners, business partnerships, Corporations, Corporate directors.

  • Use: To administer tax, levy, and benefit programs for the Government of Alberta.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Fuel Tax Act, Tobacco Tax Act, Tourism Levy Act.

  • Division: Office of the Controller

  • Location: Financial Accounting and Standards.

  • Information maintained: May include names, mailing and emailing addresses, phone numbers and occupation of Provincial Audit Committee Members and the Chair.

  • Individuals: Members and Chair of the Provincial Audit Committee.

  • Use: To select and appoint/reappoint members of the Provincial Audit Committee.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Office of the Controller

  • Location: Corporate Consolidations and Reporting.

  • Information maintained: May include names of members of the assembly and the names of their direct associates, Members of the Legislative Assembly (MLA) compensation, expense allowance, fees, statutory salary, benefits, reimbursement of expenses (travel expenses, travel and living expenses and subsistence allowance) and other payments.

  • Individuals: Members of the assembly and their direct associates.

  • Use: Report on payments to current and former Members of the Legislative Assembly, such as remuneration, benefits, allowances, and travel expenses, and pension payments.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Office of the Controller

  • Location: Financial Accounting and Standards, Treasury Board and Finance, Financial and Administrative Shared Services, SARTR.

  • Information maintained: May include names of Ministers, Associate Ministers and the Premier, travel expenses (accommodations, air fare, ground transportation, hospitality, meals, mileage and other costs).

  • Individuals: Ministers, Associate Ministers and the Premier.

  • Use: To report on the reimbursements and allowances of eligible expenses.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(c).

  • Division: Tax and Revenue Administration

  • Location: Revenue Operations.

  • Information maintained: May include name, mailing address, telephone number, fax, email, date of birth, Social Insurance Number (SIN), Additional personal information to validate claims.

  • Individuals: Representatives of holders of unclaimed personal property and vested property, apparent owners of unclaimed personal property, or vested property, representatives of creditors that submit claims respecting personal and vested property.

  • Use: Manage a repository of the information received from holders of unclaimed personal property. Publish limited information from repository on the TBF website which helps re-unite owners with their personal property; process claims from individuals who believe are the owners of the unclaimed property identified in the registry.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Unclaimed Personal Property and Vested Property Act.

  • Division: Tax and Revenue Administration

  • Location: Revenue Operations.

  • Information maintained: May include name, mailing address, telephone number, email, demographics, Date of Birth (DOB), Social Insurance Number (SIN) for enforcement, legal documents, written communication, verbal notes, status, payments.

  • Individuals: Individuals who have not satisfied their debt to the Crown.

  • Use: Case management system which assists the Collections and Recoveries team to recover the debt to the Crown.

  • Legal authority: Freedom of Information and Protection of Privacy Act, section 33(a) and (c), Financial Administration Act.

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