Careers – Administrative support

Overview

Looking to work in a diverse and dynamic organization?

You will provide valuable assistance to promote and support the work of the Ministry. Whether you are working in Lands, Fish and Wildlife, Corporate Services or Human Resources, you will be working with a passionate group of people in helping to sustain the Provinces' natural resources for current and future generations.

Career Paths

Information about Administrative Support positions.

Administrative Support Career Path Profiles

Receptionist /General Administrative Support (Administrative Support 2/3)

As a receptionist or general administrative assistant you will be involved in a variety of functions that support the work unit including:

• Booking Boardrooms
• Receiving and directing phone calls
• Courteously greeting walk in clients and informing appropriate personnel
• Receiving and distributing incoming mail
• Organizing photocopying and printing as required
• Filing
• Data Entry

Administrative Support 2

• High school diploma, or
• Directly related experience considered on the basis of one year of experience for one year of education

Your salary range will be $32,880.26- $39,708.02 per annum.

Administrative Support 3

• High school diploma and one year of related experience, or
• Directly related experience or education considered on the basis of: one year experience for one year of education or one year of education for one year of experience

Your salary range will be $36,072.03- $43,896.02 per annum.

Updated: May 16, 2013

Administrative Support-Finance (Administrative Support 4)

As a Finance Administrative Assistant in the regional offices you may be involved in a variety of functions that support the work unit including:

• receiving and directing public inquiries
• reviewing and reconciling manpower charges for the Area
• reviewing time certificates on the computer tracking application (FIRES)
• preparing and sending out offer letters to seasonal staff
• preparing commencement packages and registering seasonal staff for their employment period
• creating and maintaining a database on all seasonal staff in the Area
• providing support in setting up contracts

• High school diploma and two years of related experience, or
• Directly related experience or education considered on the basis of: one year of experience for one year of education or one year of education for one year experience

Your salary range will be $39,708.02 - $48,516.24 per annum.

Updated: May 16, 2013

Program Area/Division Administrative Support (Administrative Support 4)

As an administrative assistant at this level you will be responsible for providing a variety of administrative services for the office (depending on location and specific branch needs) including:

• providing human resource administrative functions including processing wage commencements and timesheets
• reviewing expense claims and tracking expenditures
• preparing documents and correspondence including processing memos, letters, spreadsheets and department forms
• organizing and coordinating filing of documents
• provide client services through fielding and directing public inquiries

• High school diploma and two years of related experience, or
• Directly related experience or education considered on the basis of: one year of experience for one year of education or one year of education for one year experience

Your salary range will be $39,708.02 - $48,516.24 per annum.

Updated: May 16, 2013

Administrative Support-Human Resources (Administrative Support 5)

As a Human Resources Assistant at the AS 5 Level you will be involved in a variety of HR functions that support the Human Resource Consultants in Staffing, Employee Relations, Classification and Report Generating. Typical duties may include:

• assisting in the preparation and posting of position advertisements
• coordinating interview schedules
• updating the Human Resources Information Management System with pertinent competition data
• preparing competition correspondence including offer and regret letters
• assisting Human Resource Consultants in position classification processes
• assisting Human Resource Consultants in Employee Relations actions including correspondence preparation and file updates
• assisting with the analysis for growth/entry-level administrative support reclassification requests

• High school diploma and three years of related experience, or
• Directly related experience or education considered on the basis of: one year of experience for one year of education or one year of education for one year of experience

Your salary range will be $43,272.23 - $52,980.13 per annum.

Updated: May 16, 2013

Program Administrative Support (Administrative Support 5)

As a Program Administrative Assistant at the AS 5 Level you may be involved in a variety of functions that support the work unit including:

Typical duties may include:

• coordinating and tracking branch budget
• providing assistance to the Executive Director and other Senior Managers on word processing a variety of complex documents, reports and tables
• coordinating the sign off and approval process for grants and contracts
• coordinating office administration and branch activities
• liaising with other contacts for the Executive Director

• High school diploma and three years of related experience, or
• Directly related experience or education considered on the basis of: one year of experience for one year of education or one year of education for one year of experience

Your salary range will be $43,272.23 - $52,980.13 per annum.

Updated: May 16, 2013

Administration Team Lead-Finance Administration (Administrative Support 6)

As an Administration Team Lead you will be leading a team of administrative assistants focusing on the Area's Finance Administration. Typical duties may include:

• supervising a team of Administrative Support Staff often located in a variety of locations
• providing assistance and advice regarding the preparation, development and administration of all contracts and grants in accordance with the policies, procedures and guidelines
• participates in the preparation of business cases, bidding process and writing of tender documents
• reviewing payment documents and preparing financial reports
• providing information and interpretation to staff regarding related policies, agreements and standard operating procedures
• consulting with Finance and Legal Services regarding complex contracts

• High school diploma and four years of related experience, or
• Directly related experience or education considered on the basis of: one year of experience for one year of education or one year of education for one year of experience

Your salary range will be $46,896.22- $57,660.12 per annum.

Updated: May 16, 2013

Administration Team Lead-Human Resource Administration (Administrative Support 6)

As an Administration Team Lead you will be leading a team of administrative assistants focusing on the Area's Human Resource Administration. Typical duties may include:

• preparing Area Staffing Requests
• reconciling leave, overtime and other benefits for staff
• coordinating and preparing responses and searches relating to Freedom of Information requests and Action Requests for the Area
• working with the Area Finance Administrative Team Lead to assist in preparing budget forecasts for the Area
• tracking Area performance agreements and ensuring training records are up to date
• supervising a team of Administrative Support Staff often located in a variety of locations

• High school diploma and four years of related experience, or
• Directly related experience or education considered on the basis of: one year of experience for one year of education or one year of education for one year of experience

Your salary range will be $46,896.22- $57,660.12 per annum.

Updated: May 16, 2013

Finance and Administration Unit Lead-Area (Administration 1)

As Finance and Administration Unit Lead you are responsible for the Area's Administration unit. The Finance and Administration Unit Lead acts as a senior level administrative resource and planning co-ordinator in Area Business Planning, Financial Administration, Human Resource Administration and Record/Asset Management. Typical duties may include:

• supervising the Administrative support unit which may include staff in a number of locations
• co-ordinating, monitoring, reviewing and completing essential expenditure roll-up and forecasting throughout the financial year
• monitors procurement of goods, services, and assets as determined by the approved budget
• provides guidance and advice in establishing contractual agreements and collaborates with financial services in establishing contracts
• overseeing the Area Human Resource Administration
• overseeing and monitoring the electronic and paper-based records management systems

• Two-year diploma in a related field plus 3 years related experience; or equivalent as described below 
• Equivalency: Directly related education or experience considered on the basis of:
  • 1 year of education for 1 year of experience; or
  • 1 year of experience for 1 year of education

Your salary range will be $47,940.22 - $62,364.12 per annum.

Updated: May 16, 2013

Secretary to the Executive (Executive Support 1)

As a Secretary to the Executive you will be involved in a variety of functions that support the work unit including:

• acting as the primary contact between the Minister and Deputy Minister's Offices
• providing complex word processing such as typing tables, financial statements, letters and memorandums
• scheduling meetings and making travel arrangements
• directing inquiries from the public
• processing invoices, expense claims and time sheets

• High School Diploma and two years of related experience: or equivalent as described below
• Equivalency: Directly related education or experience considered on the basis of:
  • 1 year of education for 1 year of experience; or
  • 1 year of experience for 1 year of education

Your salary range will be $39,708.02 - $52,764.02 per annum.

Updated: May 16, 2013

Executive Administrative Assistant (Executive Support 2)

As an Administrative Assistant to Executive you will be involved in a variety of functions that support the work unit including:

• composing memos and letters for the Executive and proof reading prepared correspondence for accuracy, grammar and proper format
• directing and guiding divisional and/or departmental administrative support staff on form, accuracy and content of correspondence that requires Executive signature
• researching information from a variety of sources in order to respond to action requests
• coordinating activities related to the Executives Schedule
• preparing, forecasting, and monitoring budgets
• contacting external stakeholders, agencies

• High School Diploma and four years of progressively responsible related experience: or equivalent as described below.
• Equivalency: Directly related education or experience considered on the basis of:
  • 1 year of education for 1 year of experience; or
  • 1 year of experience for 1 year of education

Your salary range will be $47,280.15 - $63,300.07 per annum.

Updated: May 16, 2013

Senior Administrative Assistant (Executive Support 3)

As a Senior Administrative Assistant to Executive you will be involved in a variety of functions that support the work unit including:

• providing Leadership and Coordination for the day-to-day operation of the Executive's Office
• supervising administrative staff assigned to the Executives Office
• preparing contracts for signature of the Executive and ensures relevant reporting documentation is submitted and contract payments are processed.
• ensuring the coordination of background, research and briefing materials
• coordinating office input into the budget, forecasts, fixed assets and other administrative requirements

• Two year related diploma and three years of progressively responsible related experience: or equivalent as described below.
• Equivalency: Directly related education or experience considered on the basis of:
  • 1 year of education for 1 year of experience; or
  • 1 year of experience for 1 year of education

Your salary range will be $50,040.23 - $71,268.14 per annum.

Updated: May 16, 2013

Contact

If you would like further details on Administrative Support careers, please contact:

• Human Resource Services