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Important dates
Application status: Open until November 30 for funding in the following year.
Overview
See the list of approved projects for 2023.
The Alberta Municipal Water/Wastewater Partnership (AMWWP), which launched in 1991, provides cost-shared funding to eligible municipalities to help build municipal facilities for water supply and treatment, and wastewater treatment and disposal.
Funding
Program funding is determined each budget cycle.
Eligible projects can receive up to 75% of project costs. Funding is calculated as a percentage of eligible project costs (rounded to 2 decimal points) based on the municipality’s official population when the grant is approved.
For hamlets, population is based on a statutory declaration from the municipality applying on the hamlet's behalf.
Populations and grant percentages are determined at the time of approval and do not change during the project.
Table 1. Formulas to determine funding
| Official population | Funding |
|---|---|
| Less than 1,000 | 75 % of eligible project cost |
| 1,000 to 3,000 | Grant = [(0.5 X Population) + 250] X 100 / Population Example: Population = 2,300 [(0.5 X 2,300) + 250] X 100 / 2,300 = 60.87 Grant = 60.87% of projects costs |
| 3,001 to 10,000 | Grant = [(0.25 x Population) + 1,000] X 100 / Population Example: Population = 5,300 [(0.25 X 5,300) + 1,000] X 100 / 5,300 = 43.87 Grant = 43.87% of projects costs |
| 10,001 to 45,000 | Grant = 35 – [0.001 X (Population - 10,000)] Example: Population = 15,300 35 – [0.001 X (15,300 – 10,000)] = 29.7 Grant = 29.7% of project costs |
Eligibility
How to apply
Step 1. Select project
Municipalities should contact us prior to applying to discuss the eligibility of proposed projects.
Funding applications must be submitted to the department by November 30, 2022.
The municipal council must make a motion to apply for funding for the project.
Where projects are not approved, applicants are required to re-affirm their request for funding each November to ensure cost estimates are up to date.
Step 2. Complete the application package
We will work with the municipality to review the scope of work and the cost-effectiveness of the project.
Regional Directors and Infrastructure Managers in our regional offices are available to provide advice to the municipality during the preparation of the project proposal.
Include the following documents in the application package:
- a letter to the Regional Director in the Transportation Regional Office from each member municipality or the regional commission requesting funding
- request for funding
- project plan
- project description
- project rationale (design criteria)
- proposed implementation schedule
- detailed cost estimates following the cost estimate requirements
- outline of how the municipal share of project costs will be funded
- rate base for water and wastewater service and the extent of metering
- method of procurement
- asset management planning information (where applicable)
- outline any innovative construction materials used or techniques
The municipality must enter the project information in the Municipal Grants Management Application.
Step 3. Submit the application package
Submit the application package by email or mail to your local Transportation Regional Office representative.
Find your region by checking the Municipalities, Locations and Corresponding Transportation Regions list.
After you apply
Applicants will be notified in writing of the project's eligibility for funding. Project approval is conditional upon funding availability and the suitability of the project.
Applications will be evaluated based on:
- project size
- design
- staging
- need
- cost-effectiveness
- municipal population (actual and projected)
The following will also be considered:
- date the application is submitted
- type of project, prioritized as follows:
- Priority 1: health-related improvements involving upgrading water treatment or water supply facilities
- Priority 2: environmental protection improvements related to wastewater treatment projects affecting the environment
- Priority 3: system and development related improvements, such as safety, fire protection and operational improvements
Step 1. Sign memorandum of agreement
In consultation with the municipality, we will select a payment method for each approved project. Larger, more complex projects will require a formal agreement with the municipality.
We will develop a memorandum of agreement outlining our responsibilities and the municipality’s responsibilities. The agreement will include a grant calculation chart and grant payments schedule.
The mayor or reeve and chief administrative officer must sign 2 copies of the agreement on behalf of the municipality. The signed copies must be witnessed or sealed and then returned to the department for execution.
Step 2. Select construction basis
Work on the funded project must be done on a contract basis.
For smaller projects, it may be more feasible to complete the work on a per day labour basis. The municipality must receive prior approval from us if it wants to use this option.
Work undertaken with municipal forces (equipment and labour) is not eligible under the program.
When renting equipment for construction on a per day labour basis, the rental rates for equipment must not exceed the current year rental rates as published in the Alberta Roadbuilders and Heavy Construction Association’s Equipment Rental Rates and Membership Roster.
The municipality must advertise tenders for projects undertaken on a contract basis.
Step 3. Accept lowest bid
We follow the principle of awarding work to the lowest bona fide bidder.
Municipalities are required to do the same and award work to the lowest bona fide bidder when tendering projects funded by the department.
If the municipality accepts a higher bid without prior approval from the department, the municipality will jeopardize the grant funding for its project.
If the municipality believes there are exceptional circumstances where the lowest bid is unacceptable, it must submit a written report to us requesting approval to award to other than the low bidder.
The report must clearly explain the municipality’s reasons for the recommendation and provide details of all tenders received. We will review the report and advise the municipality how it will impact the grant funding.
The municipality must provide the following information before receiving payment:
- a summary of tenders
- price schedule of the selected tender
- estimated construction start date
- project costs to date
Step 4. Conduct work
The municipality is responsible for:
- financing the entire cost of the project
- getting all necessary permits, licences, authorities, property easements and lands:
- Municipal water and wastewater projects are subject to the provisions of the Environmental Protection and Enhancement Act. Before receiving any funding, the municipality must contact the Alberta government to get approvals.
- retaining competent engineering expertise as required to meet provincially acceptable design, construction and environmental standards
- building the project at sole risk in accordance with the project's plans and specifications
- assuming all liability for damage claims related to the project
Step 5. Receive advance payment(s)
After we review the project status, we may provide the municipality with an advance payment which is a portion of the estimated grant.
Depending on the program’s cash flow and the status of project, the amount and timing of funding payments may vary.
The timing of the payments can be structured to flow with the construction of the project as determined during the approval process.
The final payment is then issued upon completion and verification of costs.
Step 6. Deposit funds in separate account
Funds received that exceed current expenditures must be invested in a separate account.
The interest earned from these funds must be applied to reduce the total project costs, excluding GST.
Project revenue earned through the investment of these funds will be deducted from project costs before the grant calculation is made.
Contact us for more information on this interest policy.
Step 7. Notify when project is 80% complete
The municipality must keep us regularly informed of the project’s progress.
Before receiving additional payment, the municipality must notify us in writing of costs incurred to date when the project is nearly 80% complete.
Other advance payments may be available over the course of the project, depending on project size and funding availability.
Step 8. Complete work
Once the municipality is satisfied that the project is complete, it must notify us and prepare its submission for final payment.
We may either inspect the project work or ask the municipality to provide evidence a professional engineer completed an inspection.
Step 9. Submit final payment claim form
The municipality must submit the following information to us to receive the final grant payment after the project is complete:
- final payment claim form with project invoices and revenues
- construction and engineering costs must be itemized separately
- summary of details of interim financing charges, if applicable
- details of interest earned on the project
- confirmation, on municipal letterhead, that the project is complete
The municipality must advise the department of any cost changes that occurred.
Step 10. Receive final payment
We will review the final claim before making the final payment to the municipality.
The department may audit projects that receive grant funding.
Reporting
Revisions
The municipality must notify us of project cost or scope changes as soon as possible.
We will review the information and may approve funding and scope changes that fall within the eligibility limits. Scope changes and cost increases will be considered new projects and may be eligible for future grants.